Track Billable Targets Without Nagging

Capture the hours your team actually works, approve them without a Friday scramble, and see utilization before the month closes. These time tracking prompts build the layer between the work and the invoice: entries against projects, approvals with an owner, budget burn per project, and reminders that arrive before the timesheet is late. Built for agencies, studios, and service teams who bill for their time and want the numbers to be true.
Track Billable Targets Without Nagging

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My team only finds out they missed their billable target at month end. Build me a target tracking app. Set a billable target per person per week and per month, expressed in hours or as a percentage of available time, taking their expected non-billable load into account so the target is realistic. As time is recorded against jobs, show each person their own progress against target, updated daily, alongside a breakdown of where their non-billable time went such as admin, internal meetings, training or business development. Show managers the team's position. Add an AI agent that gives each person a short weekly note on where they stand, what is absorbing their non-billable time, and what would most improve the position, framed as information rather than criticism. It should also tell me where targets are consistently missed across a team, which usually means the target or the non-billable load is wrong rather than the people. Automate two things: a scheduled weekly personal summary to each person, and a monthly team report to managers. Two logins: a person who sees their own detail, and a manager who sees their team.

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01 / Spark - intelligence awakens

Track Billable Targets Without Nagging

Show each person weekly progress against their billable target with non-billable time broken down and explained.

// the spark catches · intelligence awakens · the answer unfolds

Utilization reviewed at month end is a telling-off. Shown weekly it is information someone can act on, which is a completely different thing.

What's Included

  • Progress against target visible to the person themselves.
  • Weekly rather than monthly so it can still be changed.
  • Non-billable time visible because that is usually the cause.
  • An assistant that says what is absorbing the time.

How To Use

  1. Show it to the person, not just to their manager.
  2. Report weekly. Monthly is too late to change anything.
  3. Show where non-billable time went. That is the actionable part.
  4. Set targets that account for the real non-billable load.

Feed it from job time costing, and plan around it with capacity forecasting.