A thank-you letter out the door within 48 hours of every gift, in your voice, with the tax language your donors need. Give the app your organization name, your mission in one line, and the tone you want, and it drafts acknowledgments for each gift tier: the $25 first-time donor, the $500 repeat supporter, the $10,000 major gift that deserves a handwritten note and a call.
The app embedded on this page is Quick Apps Onboarding, a real Taskade Genesis build that runs a written welcome sequence one person at a time. Open a step, watch the draft appear, adjust the tone, then clone it in about ten seconds and rebuild that sequence as the tiered acknowledgment queue described above. You are trying a finished writing system, not reading about one.
What you get is a working acknowledgment queue, not a folder of Word files. Each gift row holds the donor name, salutation, amount, date, designation, and whether goods or services were provided, and the draft letter is generated against those fields. Tiered templates mean a sustaining donor does not get the same paragraph as a first-time donor, and the required statement about deductibility is included so your treasurer does not have to chase it.
Workspace DNA is why the letters sound like you. Memory holds your mission statement, your style guide, your past letters, and every previous thank-you a donor received, so nobody gets the same sentence twice. Intelligence, using 15+ frontier models from OpenAI, Anthropic, Google, and open-weight providers, matches the right warmth and length to the gift and the relationship. Execution logs the sent date, closes the task, and schedules the impact follow-up for ninety days out.
Work the queue in whichever layout suits the day:
- List view, a simple queue of letters waiting for a signature
- Table view, gift, amount, designation, and letter status in one grid
- Board view, drafts moving from written to reviewed to mailed
- Calendar view, the 48-hour clock on every acknowledgment
- Plus Mind Map, Gantt, and Org Chart across the 7 project views
Automations close the loop. With Taskade automations, a new gift row triggers a draft, a Slack message tells the executive director which three letters need a personal line, and a Gmail action sends the emailed acknowledgments once approved. Across 100+ bidirectional integrations, Google Sheets and your form tool pull gifts in while Gmail and Slack push the finished letters and the reminders out.
The AI agents here carry 34 built-in tools including persistent memory and file analysis, so the agent can read last year's appeal letter, match its cadence, and reference the specific program a donor restricted their gift to.
Clone it, invite the person who signs the letters, and the templates, the tone guide, and the history stay yours.
Explore more builds in the Community Gallery, begin a new one at Taskade Genesis, or set up your brand voice in Learn. Feed this queue from build a donor database and pair it with the year-end giving campaign plan so thanking and asking stay in balance.
Frequently Asked Questions
Will the letters include the tax language we are required to provide?
The draft includes a standard acknowledgment statement covering the gift amount, the date, and whether any goods or services were provided in exchange. Your treasurer or counsel should review the wording once against your local requirements, after which it is reused on every letter.
Can we keep different templates for different gift sizes?
Yes. Set as many tiers as you want, each with its own length, tone, and closing. The agent picks the tier from the gift amount and the donor history, and you can override the choice on any individual letter.
Does it handle in-kind and stock gifts?
Yes. Add a gift-type field and the draft adjusts, describing the donated item or shares without stating a value, which is the donor's responsibility to determine.
Can it write in a second language?
Yes. Taskade Genesis routes to 15+ frontier models including multilingual-capable ones. Set the preferred language on the donor record and the draft arrives in that language.
How do we stop it from sounding generic?
Upload three letters you were proud of and the agent matches their rhythm and vocabulary. It also pulls the specific program, event, or appeal from the gift record so each letter names something real rather than thanking the donor for "your support."
Can volunteers help send these?
Yes. Invite a volunteer with edit access to the acknowledgment project only. They can work the queue without seeing your full donor file or your finance records.
What if a gift arrives that we should not accept?
Add a hold status to the workflow. The agent flags unusual gifts, anonymous large gifts, or anything from a source on your watch list, and routes them to the executive director instead of drafting a letter.
