See at a glance which jobs need a permit, which applications are filed, which are approved, and which inspections are booked for this week. Work stops waiting on paperwork nobody was tracking, and no job gets closed out with an inspection still open.
The live Taskade Genesis app on this page shows a working permit pipeline. Open a job, follow the application through to inspection, then use it and a running copy is yours in about ten seconds. That is the try-then-clone advantage: the finished workflow before you commit.
That app is the License Manager Dashboard, a live Taskade Genesis app you can click through and clone in about ten seconds. It is not a permit and inspection tracker out of the box, so treat it as the starting point: clone it, then carry its application and expiry tracking across and describe the rest of this build to Taskade Genesis.
The build is a real compliance record. Each job carries whether a permit is required and why, the jurisdiction, the permit type, the application date, the fee, the permit number once issued, the approval date, the inspection type, the scheduled inspection date, the inspector result, and any corrections required. Jurisdiction rules live in the app in plain English, so the person creating a job is told a permit is needed rather than being expected to remember. Failed inspections open a correction task with a re-inspection date rather than becoming an email nobody forwards.
Read compliance in whichever layout suits:
- Table view for the full permit register with jurisdiction, status, and dates in columns
- Board view to move each permit through required, applied, issued, inspected, and closed
- Calendar view for booked inspections and application deadlines
- List view to read one job full permit history with documents attached
- Plus Mind Map, Gantt, and Org Chart across the 7 project views
Automations keep paperwork ahead of the crew. With Taskade automations, a job matching a permit rule opens the application task at booking rather than at dispatch, an issued permit unblocks scheduling, an upcoming inspection notifies the assigned technician, and a failed inspection creates the correction work with an owner. Across 100+ bidirectional integrations, email and portals pull documents in while Slack pushes status to the field. See document intake and due date triggers.
The AI agents in the app carry 34 built-in tools including file analysis, persistent memory, web search, custom slash commands, and multi-agent collaboration. The Permit agent reads an issued permit document and writes the permit number, the conditions, and the expiry into fields, so the conditions attached to a permit are visible on the job instead of buried in an attachment.
Use the app, invite your office and your leads, and the register, the documents, and the inspection history are yours.
Browse live compliance apps in the Community Gallery, start a build at Taskade Genesis, or read how uploads become app data. Inspection dates belong on the same schedule as route planning, and failed inspections often show up later in the callback tracker.
Permit lead times are a scheduling input, not an administrative afterthought, and treating them as one is what stops crews arriving at a job that cannot legally start. Once your own approval history per jurisdiction accumulates, the booking conversation gets more honest, because you can tell a customer when work can actually begin rather than when you hope it will. The other quiet benefit is closure. Jobs with an inspection still open are invisible in most systems, and they surface months later at the worst possible moment, usually when the customer is trying to sell the property.
Frequently Asked Questions
How does it know when a permit is required?
You write your jurisdiction rules in plain English once, for example replacement equipment above a certain capacity in a specific city, and the app applies them at job creation. Rules change, so they are editable text rather than something buried in a configuration screen.
Can it handle several jurisdictions?
Yes, and that is where the value concentrates. Each jurisdiction carries its own rules, fees, lead times, and inspection process, so a crew working across three counties stops relying on one person memory.
Does it track permit fees?
Yes, per job, which means permit cost lands in job costing rather than disappearing into overhead. That flows into job profitability by crew.
What happens if an inspection fails?
A correction task opens with the inspector notes, an owner, and a target date, and the job stays open until the re-inspection passes. Failed inspections that quietly stall are one of the most expensive silent problems in the trades.
Can technicians see permit conditions on site?
Yes. Conditions extracted from the permit document appear on the job card, so the requirement is visible where the work happens rather than in an office filing cabinet.
Does it help with lead times?
Yes. Typical approval time per jurisdiction accumulates from your own history, so scheduling reflects reality rather than optimism when a customer asks when work can start.
Can we prove compliance later?
Yes. Every application, permit, inspection result, and correction is on the job record with documents attached, which is exactly what you want if a question arises years after the work.
Who should own the permit application?
One person in the office, with the job record as the shared view. Splitting applications across whoever booked the job is how permits get missed, and the register exists so that ownership is obvious rather than assumed.
