TL;DR: Describe the job in one line. Taskade AI writes a price quote with line items, tax, discounts, a deposit, and a valid-until date, then tracks each quote as sent, accepted, or lost. An accepted quote becomes the starting point for the invoice.
What Is a Price Quote?
A price quote is a fixed offer to do a job for a stated price, valid until a date. Once the client accepts it, both sides work to that price. That makes it different from an estimate, which is a best guess that can change, and from an invoice, which asks for payment after the work.
Quote vs Estimate vs Invoice
| Document | Price | When you send it | What the client does |
|---|---|---|---|
| Estimate | A range or best guess | Early, to set expectations | Decides whether to ask for a quote |
| Quote | Fixed, valid until a date | Before the work starts | Accepts or declines |
| Invoice | The final amount due | After the work, or at a milestone | Pays |
How to Write a Price Quote With AI
Step 1: Describe the job
For example, "kitchen repaint, 40 square meters, two coats, client supplies paint, 10% deposit." Add your rates if you have them.
Step 2: Check line items and tax
The generator lists labor, materials, and extras with quantities and rates, then adds tax and any discount. Change any line.
Step 3: Send and track
Set the valid-until date and send the quote. Mark it sent, accepted, or lost, so you see which quotes need a follow-up.
Step 4: Turn it into an invoice
When the client accepts, carry the same line items into an invoice, so nothing is typed twice.
Sample Price Quote
Here is the kitchen repaint from Step 1 as a finished quote. The rates are an example, not a market price. Use your own.
| Line item | Qty | Rate | Amount |
|---|---|---|---|
| Surface prep and masking | 40 m² | $3.00 | $120.00 |
| Paint, two coats (labor) | 40 m² | $9.00 | $360.00 |
| Trim and doors | 6 | $25.00 | $150.00 |
| Subtotal | $630.00 | ||
| Tax (8%) | $50.40 | ||
| Total | $680.40 |
Deposit due on acceptance: 10% ($68.04). Valid until 30 days from the quote date. Not included: paint, which the client supplies, and repairs to damaged plaster.
The last two lines matter as much as the numbers. A deposit and a clear "not included" line stop most disputes before they start.
Use the Live Pricing App
The app on this page is a pricing calculator made with Taskade Genesis, with tiered plans and discount logic you can adapt to your services. Clone the app to your workspace. Cloning an app that includes automations needs a paid plan. On Free, you earn free AI credits through referrals and invites, and you can upgrade any time. Pro is $10/mo billed annually.
Related Generators
- AI invoice generator for the bill after the job
- Estimate to invoice to convert an accepted estimate
- Quote request form to collect job details from clients
- Product pricing calculator to set your rates
- AI quoting software compared
Frequently Asked Questions
What should a price quote include?
Your business name and contact, the client's name, a quote number and date, each line item with quantity and rate, tax, any discount or deposit, the total, the valid-until date, and the terms, such as what is not included.
How long is a quote valid?
Most small businesses use 14 to 30 days. Material prices change, so a shorter window protects you on jobs with expensive supplies. State the date on the quote.
Can a quote turn into an invoice?
Yes. Once the client accepts, reuse the line items in the invoice generator and add the payment terms. The quote and the invoice stay linked in one workspace.
What is the difference between a quote and an estimate?
A quote is a fixed price that holds until its valid-until date. An estimate is a best guess that can change as the job becomes clear. Send an estimate when the scope is open, and a quote when you can price each line.
Can I send the quote as a PDF?
Yes, on a paid plan: export the project as a PDF from its menu. On Free, print the quote or share a view-only link. See export and print projects.
Is the AI price quote generator free?
You can start on the Free plan, which includes 3 Taskade Genesis apps. On Free, you earn free AI credits through referrals and invites, and you can upgrade any time. Pro is $10/mo billed annually.