What does this automation do?
Each week the open workload is read, compared against available capacity, and the overloads are written up for a decision.
What can you do with it?
- See the overload a week before it becomes a missed date
- Compare committed work against the capacity you actually have
- Bring one written recommendation to the resourcing call
The Steps
This automation runs in 4 steps:
- When Schedule — Every Week
- Then Taskade — Find Task(s)
- Then Taskade AI — Ask Agent Team ("Capacity Planning Team")
- Then Taskade — Create Project
What makes this different from a Zapier-style flow?
The "Capacity Planning Team" step is not a one-off model call. It is a Taskade AI agent team — Workload Analyst, Resourcing Planner, Delivery Lead — that knows your team capacity and delivery commitments, remembers how past weeks were rebalanced, so every run builds on the last one instead of starting from an empty prompt.
A stateless "ask the model" step forgets everything the moment it returns. An agent keeps its knowledge and its memory between runs, carries its own tools, and can be handed work by other automations.
Who is this automation for?
Built for delivery and resourcing managers. Each week the open workload is read, compared against available capacity, and the overloads are written up for a decision.
How do you set it up?
- Open the "Automations" tab in your workspace.
- Click ➕ Add automation, then start from scratch.
- Add the trigger "Every Week" from Schedule.
- Add the action "Find Task(s)" from Taskade.
- Add the action "Ask Agent Team" from Taskade AI. Point it at an agent called "Capacity Planning Team".
- Add the action "Create Project" from Taskade.
- Enable the toggle in the top-right corner to activate the automation.
Prefer to describe it instead? Click Build this flow with AI above and Taskade wires the trigger, the steps, and the agent for you.