A stakeholder register template lists everyone who affects or is affected by a project, with their role, interest, influence, and how often they hear from you. Build it at kickoff, rate each person, and set an update cadence and a channel. Taskade turns it into a live table with a reminder when each stakeholder's update is due.
What Is a Stakeholder Register Template?
A stakeholder register template is the project's list of people who matter to it: sponsors, users, teams, vendors, and approvers. Each row records what they care about, how much they can change the outcome, and how you keep them informed. You create it at kickoff and keep it current.
Interest and Influence: What to Do With Each Group
| Influence | Interest | Approach |
|---|---|---|
| High | High | Manage closely: involve them in key decisions and update them often |
| High | Low | Keep satisfied: short updates at milestones, consult them on changes that touch them |
| Low | High | Keep informed: regular updates, and ask for their feedback |
| Low | Low | Monitor: occasional updates, and check if their interest grows |
Sample Register Rows
| Stakeholder | Interest | Influence | Cadence | Channel |
|---|---|---|---|---|
| Project sponsor | High | High | Weekly | 1:1 meeting |
| Finance lead | Low | High | At milestones | Email summary |
| End users | High | Low | Every 2 weeks | Demo and survey |
| Facilities vendor | Low | Low | Monthly |
What's Inside
- Name and role: Who they are, and their link to the project
- Interest and influence: A High, Medium, or Low rating for each
- Engagement level: Unaware, Resistant, Neutral, Supportive, or Leading
- Communication cadence: Weekly, monthly, or at milestones
- Channel: Email, meeting, or report
- Contact reminder: An automation reminds the owner when an update is due
How to Use It
Step 1: Copy the dashboard
Click Use Template to copy the project dashboard into your workspace.
Step 2: List every stakeholder
At kickoff, list every person and group the project affects, from the sponsor to the end users.
Step 3: Rate interest and influence
Rate each stakeholder High, Medium, or Low on both, and pick the approach from the grid above.
Step 4: Set the cadence and the channel
Decide how often each person hears from you, and how: a meeting, an email, or a report.
Step 5: Keep it current
Turn on the reminder, and update the register when people join, leave, or change their view of the project.
Template vs App
This leaf opens the Monochrome Project Dashboard, so the register sits next to project status. To plan the messages themselves, use the stakeholder communication plan. To draw a visual map, try the project stakeholder map generator. To set who owns each task, add a RACI matrix.
Frequently Asked Questions
What is the difference between a stakeholder register and a stakeholder map?
The register is the full list with details. The map plots the same people on an interest and influence grid.
Which fields matter most?
Role, influence, interest, and communication cadence. They decide who hears what and when.
Who creates the stakeholder register?
The project manager, usually with the sponsor, who knows the people and politics around the project.
When do I create a stakeholder register?
At project kickoff, before the communication plan, and review it at each milestone.
What happens to the register when the project ends?
Archive it with the project. The next similar project can start from the same list instead of a blank page.
Can I keep a stakeholder's contact details private?
Yes. Share a view without the contact columns, or limit edit access with roles from Owner to Viewer.