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AI WorkflowsCategoriesGoogle Workspace

📅 Meeting Scheduler with AI

Automate meeting scheduling across Google Calendar — check availability, propose times, send invites, and create Taskade agenda projects before the meeting starts.

  • Event-triggered
  • 100+ integrations
  • Branching logic
  • Schedule + monitor
UNIT · TASKADE.FLOW4 STEPS

How this flow runs

When

New or Updated Event

Google Calendar

Then 1

Write with AI

Taskade AI

Then 2

Send HTTP Request

HTTP

Then 3

Send an email

Taskade

Build this flow with AI

Opens the builder with these steps already described. Free to start, no card.

What Can You Do With This Automation?

  • Check Google Calendar availability for multiple participants

  • Propose meeting times via email and confirm the booked slot

  • Create a Taskade meeting agenda project automatically when an event is confirmed

  • Send reminder summaries with agenda and pre-reading links 30 minutes before

  • Log meeting notes and action items back to the Google Calendar event after the call

Automation Flow

Trigger: New Meeting Request (Email, Form, or Calendly Webhook)

Actions:

  1. Query Google Calendar for availability across participants
  2. AI-draft meeting time proposals and send to attendees
  3. Create Google Calendar event when a slot is confirmed
  4. Generate Taskade agenda project linked to the event
  5. Send pre-meeting reminders with agenda and action item tracker

How To Use This Automation

  • Go to the "Automations" tab in your workspace.

  • Click ➕Add automation ➡ choose this template

  • Connect your Google Workspace account

  • Configure participant list, default meeting duration, and reminder timing

  • Enable the toggle to activate

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