What Can You Do With This Automation?
Check Google Calendar availability for multiple participants
Propose meeting times via email and confirm the booked slot
Create a Taskade meeting agenda project automatically when an event is confirmed
Send reminder summaries with agenda and pre-reading links 30 minutes before
Log meeting notes and action items back to the Google Calendar event after the call
Automation Flow
Trigger: New Meeting Request (Email, Form, or Calendly Webhook)
Actions:
- Query Google Calendar for availability across participants
- AI-draft meeting time proposals and send to attendees
- Create Google Calendar event when a slot is confirmed
- Generate Taskade agenda project linked to the event
- Send pre-meeting reminders with agenda and action item tracker
How To Use This Automation
Go to the "Automations" tab in your workspace.
Click ➕Add automation ➡ choose this template
Connect your Google Workspace account
Configure participant list, default meeting duration, and reminder timing
Enable the toggle to activate
