Nine people, one hour, every Monday. Nobody signs off on that spend because nobody ever sees the number. This prompt builds a live calculator that puts a figure on each recurring meeting — salaries in, attendee count in, annualized cost out — so the standing invite either justifies itself or gets shortened.
What's Included
- Cost model: hourly rate by role, attendees, duration, frequency.
- Annualized view: what a weekly hour actually costs across a year.
- Trim scenarios: the same meeting at 30 minutes, or with three fewer people.
- An AI agent that reads the agenda and flags the attendees who have no decision to make.
How To Use
- Open the Meeting Cost Calculator and clone it in about ten seconds.
- Load your recurring invites and the role rates behind them.
- Sort by annual cost and take the top three to your next leadership meeting.
- Re-run it a month after you cut, and keep the receipt.
Pair it with the team meeting agenda so the meetings you keep have a decision attached, and the meeting facilitation guide so they end on time. Set the monthly recap to run itself with a scheduled automation.