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🚚 Charge Properly for Travel and Callouts

Turn the way you already price work into an app that sends, chases, and closes quotes on its own. These prompts build the whole estimate loop: a price book you control, a builder that does the arithmetic, a link the customer accepts with one tap, and the follow-up that happens whether or not you remember.
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Charge Properly for Travel and Callouts

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Short jobs far away cost me money and I keep taking them. Build me a callout pricing app. Keep distance bands from my base, each with its own callout fee, and a minimum charge per visit that applies regardless of how short the work is. Add loading percentages for out-of-hours, weekend and emergency work. When I quote a job, take the customer's address, place it in a band, and add the correct callout and minimum automatically so I never forget it. Record the actual travel time and distance on completed jobs. Add an AI agent that compares the fees charged against the travel actually incurred and tells me which bands are underpriced and which customer areas are costing me money overall. Automate a scheduled monthly report on travel cost recovery by band. Two logins: an office administrator who quotes and books, and an owner who sets the bands and loadings.

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v1

01 / Spark - intelligence awakens

Charge Properly for Travel and Callouts

Price callouts by distance band with a minimum visit charge and out-of-hours loading, checked against real travel time.

// the spark catches · intelligence awakens · the answer unfolds

The forty minute job an hour away is the job that loses money. This prices distance, callout, and a minimum so the small ones pay their way.

What's Included

  • Distance bands with a rate per band rather than one flat fee.
  • A minimum charge per visit that covers turning up at all.
  • Out-of-hours and emergency loading stated in advance.
  • An assistant that flags jobs where travel exceeded the fee charged.

How To Use

  1. Band your distances. A flat callout overcharges near and undercharges far.
  2. Set a minimum visit charge and quote it before you go.
  3. Price emergency work up front so the conversation is never awkward.
  4. Compare actual travel against fees monthly and adjust the bands.

Fold it into the quote builder, and schedule the visits with field service prompts.