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AI WorkflowsCategoriesGoogle Workspace

🔷 Gmail Label Routing Workflow with AI

Automatically label, archive, and route incoming Gmail messages by sender, keyword, or topic so your inbox sorts itself and the right emails reach the right people.

  • Event-triggered
  • 100+ integrations
  • Branching logic
  • Schedule + monitor
UNIT · TASKADE.FLOW4 STEPS

How this flow runs

When

New Email

Gmail

Then 1

Agent

SEO Strategist

Ask an agent · Taskade AI

Knows
your keyword map and site structure
Remembers
how past pages ranked

Then 2

Insert Row

Google Sheets

Then 3

Send an email

Taskade

This agent carries its knowledge and memory between runs, and can call your other automations as its own tools. How custom agents work

Build this flow with AI

Opens the builder with these steps already described. Free to start, no card.

Bring order to a chaotic inbox by automatically labeling, archiving, and routing incoming Gmail messages based on sender, keyword, or topic.

What's Included

  • Rule engine: Matches emails by sender, subject, keyword, or AI-detected topic.
  • Auto-labeling: Applies the right Gmail labels the moment mail arrives.
  • Smart routing: Forwards or assigns emails to the right teammate.
  • Archive control: Clears low-priority mail from your main view automatically.

How To Use

  1. Connect your Gmail account.
  2. Define routing rules, like "support keywords go to the Support label."
  3. Choose what to forward, archive, or flag.
  4. Activate it and watch your inbox sort itself.

Combine this with an email triage agent or see more Google Workspace automations to keep your inbox under control.

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