Paste a transcript, and this prompt returns a meeting summary in four parts: decisions, action items with owners and dates, open questions, and a two-line overview. It skips small talk, so the summary is short enough that people read it.
The prompt
Copy the prompt above, paste the transcript or your notes, and list the people who attended. Names in the attendee list help the AI assign owners correctly.
Summary vs minutes vs action list
| Format | What it holds | Use it when |
|---|---|---|
| Meeting summary | Overview, decisions, action items, open questions | People who missed the meeting need the outcome |
| Meeting minutes | Attendees, agenda items, motions, votes | A board or committee needs a formal record |
| Action list | Task, owner, due date only | The work starts today |
Tips for a better summary
- Use a transcript with speaker labels. An action item needs a name, and unlabeled text hides who agreed to what.
- Add one line on the meeting's purpose, so the AI knows which points matter.
- Write for someone who was not there, and keep it to one page.
- Ask for a table for action items, so they paste straight onto a board.
4 variants
Decision log:
From this transcript, list only the decisions, who made each one, and why, in one line each.
Follow-up email:
Turn this summary into a follow-up email to the attendees: thanks, decisions, action items with owners and dates, next meeting date. Under 150 words.
Standup recap:
Summarize this standup per person: done yesterday, doing today, blocked by. One line each.
Send action items to my board:
List the action items as tasks in this format: task, owner, due date. Use only owners from the attendee list.
From summary to tasks
Paste the action items into a Taskade project, or clone the task dashboard above, so each one has an owner and a due date. For other formats, use text to meeting minutes or the meeting summary generator.
How to run this prompt
Step 1: Get the transcript
Export the transcript from your meeting tool, or paste your notes.
Step 2: Run the prompt
Paste the prompt and the transcript into Taskade AI or any chat model.
Step 3: Send the tasks to a board
Copy the action items into the task dashboard and share the summary with the attendees.
What the free plan covers
The Free plan holds 1 agent and 3 Taskade Genesis apps. You earn free AI credits with referrals and invites, and you can upgrade any time. Pro is $10/mo billed annually. Compare plans.
Related prompts
Need a prompt for a different job? Try the prompt builder in our AI prompt generators guide.
FAQ
What is the best prompt to summarize a meeting?
One that asks for decisions, action items with owners and dates, open questions, and a short overview, and that tells the AI to skip small talk and use only the attendee names you give.
How long should a meeting summary be?
Short enough to read in one minute: a two-line overview, then bullet lists. Most summaries fit in under 200 words.
Can AI pull action items with owners?
Yes, when the transcript names who agreed to what. Give the attendee list and check each owner before you send the summary.
Can the tasks go to a board automatically?
Yes. An automation can add each action item to a Taskade project as a task. Start by pasting them by hand until the format is right.
Can ChatGPT summarize a meeting transcript?
Yes. Paste the transcript, the attendee list, and the sections you want. Long transcripts work better when you ask for decisions and action items first, then the details.
Why does the AI get action item owners wrong?
The transcript often has no speaker labels, so the AI guesses who spoke. Export a labeled transcript and give the attendee list, then check each owner.