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AI PromptsCategoriesCalculators

👤 Work Out the True Cost of an Employee

Build the calculator you keep rebuilding in a spreadsheet, then put it on a link anyone can use. These prompts turn a formula into a working app: clean inputs, a result people trust, a saved record of every calculation, and an assistant that explains what the number means. Useful on your own desk, and useful in public as the page that brings people to you.
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Work Out the True Cost of an Employee

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I price work off salaries and I am sure I am undercharging. Build me an employee cost calculator. For each role let me enter the gross salary, employer contributions and taxes as a percentage, pension, insurance, the annual cost of equipment and software, and a share of premises cost. Then enter contracted days per year, holiday days, expected sick days, training days and non-billable admin time, so the calculator produces the genuinely productive hours per year. Show total annual cost, cost per productive hour, and the charge-out rate needed to hit a target margin I set. Compare roles side by side. Add an AI agent that explains in plain language why the charge-out rate is so much higher than the salary implies, so I can use it to justify pricing to my team or to a client. Automate a scheduled annual reminder to review the inputs, and an alert when a cost input changes enough to move a charge-out rate. Two logins: an owner who sees pay figures, and a manager who sees only rates.

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STATUS · LIVE
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01 / Spark - intelligence awakens

Work Out the True Cost of an Employee

Turn salary into true employee cost with on-costs, tools, and non-productive time, and derive the charge-out rate you need.

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// the spark catches · intelligence awakens · the answer unfolds

The salary is roughly two thirds of what a person costs. This works out the rest so hiring decisions and charge-out rates are based on the real figure.

What's Included

  • Salary plus on-costs including employer contributions and insurance.
  • Equipment, software, and space counted rather than assumed.
  • A true hourly cost after holiday, sickness, and training days.
  • An assistant that works out the charge-out rate you need.

How To Use

  1. Divide by productive hours, not contracted hours. The gap is large.
  2. Include software and equipment. Per person it adds up quickly.
  3. Use the true hourly cost when you price work, not the salary.
  4. Review it annually. Every input drifts.

Price the work with the labor cost estimator, and plan the team with human resources prompts.

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