Nearly every organisation has more AI tools than it knows about. This is the register, and building it honestly is usually the most useful week of the whole programme.
What's Included
- One record per tool with owner, purpose, and data involved.
- Approval status made explicit including tools in use without it.
- Renewal and review dates so nothing runs unwatched for years.
- An assistant that flags overlap and unreviewed tools.
How To Use
- Record what is actually in use, including the unapproved. Accuracy first.
- Capture what data each tool touches. That is the risk, not the tool.
- Name an owner per tool. Shared ownership means nobody reviews it.
- Review annually and after any significant change by the vendor.
Feed approvals from the governance office, and track spend with subscription costs.