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AI PromptsCategoriesAI Governance

🗂️ Decide What to Build and What to Buy

Put a sensible process around how your organization uses AI, without stopping anyone getting work done. These prompts build the approval queue, the register of what is running, the log of what each tool actually did, and the policy an assistant checks submissions against. Written for the person who has been asked to own this and given no software to do it with.
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Decide What to Build and What to Buy

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Every division is starting its own AI project and nothing is coordinated. Build me an initiative portfolio app. Keep one record per proposed initiative with the division, the sponsor, the problem it addresses, the expected benefit in money or time, the estimated effort, the risk level from our assessment, the tools it would need, the status and the decision. Score every initiative the same way so the list can actually be compared, combining value, effort and risk rather than value alone. Show me the portfolio as a grid of value against effort with risk indicated, and the total committed effort against capacity. Add an AI agent that reads the portfolio and tells me where two or more divisions are proposing to solve the same problem separately, where an initiative duplicates a tool we already have approved, and which proposals have the strongest case on the evidence given. Automate two things: a scheduled quarterly portfolio review reminder, and an alert when a new submission closely resembles an existing initiative. Two logins: a division sponsor who submits and sees their own, and a governance owner who prioritizes across all of them.

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01 / Spark - intelligence awakens

Decide What to Build and What to Buy

Hold every proposed AI initiative in one consistently scored portfolio with value, effort, risk, and duplicate detection.

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// the spark catches · intelligence awakens · the answer unfolds

AI initiatives start everywhere at once and none finish. This puts them in one portfolio scored the same way, so what proceeds is a decision rather than an accident of enthusiasm.

What's Included

  • Every initiative in one list scored consistently.
  • Value, effort, and risk together not enthusiasm alone.
  • Duplicates across divisions surfaced which is common and expensive.
  • An assistant that finds two teams solving the same problem.

How To Use

  1. Score everything the same way or the list cannot be compared.
  2. Include risk in the score. High value and high risk is not the same as high value.
  3. Look for duplicates across divisions before approving anything.
  4. Review the portfolio quarterly and stop things deliberately.

Approve them through the governance office, and check the case with ROI calculator prompts.

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