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AI PromptsCategoriesAI Governance

📢 Tell People When AI Was Involved

Put a sensible process around how your organization uses AI, without stopping anyone getting work done. These prompts build the approval queue, the register of what is running, the log of what each tool actually did, and the policy an assistant checks submissions against. Written for the person who has been asked to own this and given no software to do it with.
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Tell People When AI Was Involved

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Customers are starting to ask whether they are talking to AI and we answer differently every time. Build me a disclosure register. Record every use of AI that touches a customer, whether that is a chat assistant, generated content, a recommendation or a decision, with the division, the use case, how visible it is to the customer, and whether we have decided disclosure is required. Where it is, hold the exact agreed wording and record every place it appears, so it can be checked. Where we decided disclosure is not required, record that decision and the reason rather than leaving it blank. Add an AI agent that reviews approved use cases and finds any that touch customers but have no disclosure decision recorded, and that checks whether the wording used in different places is actually consistent. Automate two things: a prompt to make a disclosure decision whenever a customer-facing use case is approved, and a scheduled quarterly review of all disclosures against current use. Two logins: a use case owner who proposes wording, and a governance owner who approves it.

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01 / Spark - intelligence awakens

Tell People When AI Was Involved

Register every customer-facing AI use with agreed disclosure wording, where it appears, and gaps in disclosure decisions.

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// the spark catches · intelligence awakens · the answer unfolds

Customers increasingly ask whether they are dealing with AI. This records where it touches them and exactly what you say, so the answer is the same everywhere.

What's Included

  • Every customer-facing use registered with the disclosure wording.
  • One agreed wording per situation rather than five versions.
  • Where the disclosure appears recorded and checkable.
  • An assistant that finds uses with no disclosure decision.

How To Use

  1. Decide the wording once and use it everywhere.
  2. Register the use even where you decide no disclosure is needed, with the reason.
  3. Record where the wording appears so it can be verified.
  4. Review when the use changes, not only when the policy does.

Draw from the tool inventory, and check it during periodic review.

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