Every recurring charge in one place, a renewal reminder before each auto-charge, and an AI flag on the subscriptions you forgot you were paying — so the slow drip of unnoticed charges stops eating your budget. Clone the Subscription & Bills Tracker from Taskade Genesis and take back control of recurring spend today.
The live app above is the real tracker. Click "Use this app" to own a running copy in minutes: a working recurring-spend ledger backed by a relational data table, with an AI agent that flags duplicates and rarely-used services, and automations that remind you before every renewal.
The hidden budget drain no spreadsheet catches
Subscription creep is the modern budget leak: a free trial converts, a redundant tool stays active, a vendor doubles their price on renewal, a team tool nobody uses bills quietly for 18 months. This tracker catches all of it.
Workspace DNA runs the recurring-spend loop:
- Memory — every subscription's name, cost, renewal date, category, and last-used signal lives in a relational database. The Relationship field links each subscription to its user or team, its project or cost center, and its invoice record — so you see not just what you pay but who's using it.
- Intelligence — an embedded AI agent with 33 built-in tools reads the subscription list, flags services with no recent usage signals, surfaces duplicates (two project management tools, three video recorders), and calculates the monthly and annual total so the real number is visible in one place.
- Execution — built-in reliable automations send a reminder 7 days (configurable) before each renewal — enough time to cancel if you decide to. No more auto-renews you didn't intend.
Every view your recurring-spend review needs
- Table view — the full subscription list: name, cost, billing cycle, renewal date, category, and user
- Calendar view — renewals plotted on a calendar so you see the cash flow impact by week and month
- Board view — sort subscriptions by decision: Keep, Review, Cancel, Downgrade — your quarterly audit in one board
- List view — the plain-English monthly recurring spend summary by category
Share the full list with a finance partner or operations lead using the 7-tier roles.
Built for freelancers, small teams, startups, and operators
- 100+ bidirectional integrations: pull billing emails from Gmail and credit card charges via your bank feed automatically — triggers pull events in so the list stays current without manual entry; actions push cancellation reminders out to Slack
- The Relationship field links each subscription to its team users — so when you flag a tool as unused, you can see exactly who's licensed before you cancel
- Clone-and-own: the tracker and its agents belong to you — no per-subscription SaaS irony here
- Personal + business in one workspace: track personal subscriptions, team tools, and client-billed services in separate Table views, linked via the Relationship field
Common questions
How does the AI identify "rarely used" subscriptions without access to the tool?
You can connect usage signals via integrations (login events, API calls) for tools that support it. For others, the agent flags subscriptions based on a last-reviewed date you update manually, or patterns you describe — "flag anything over $50/mo that I haven't mentioned in the last 60 days."
Can I track annual subscriptions alongside monthly ones?
Yes. The Table has a billing-cycle field (monthly, annual, quarterly) and a next-renewal-date field. The Calendar view normalizes everything to dates — you see an annual renewal the same way you see a monthly one.
How does this connect to the rest of my finances?
Pair with the Expense Tracker so subscriptions flow into your expense categorization automatically, and the Budget Planner so recurring costs are planned instead of discovered. Generate a custom spending tracker from a prompt or browse examples in the Community Gallery.