download dots

🗑️ Track Wastage and Short-Dated Stock

Run the shop from one place, including the second and third one. These prompts build the working parts of a retail business: stock that is right across every location, purchase orders that arrive before you run out, gift cards and loyalty, staff rotas, and the numbers you should see every morning.
  • Tested prompts
  • Edit for your use case
  • Works across models
  • Save in Taskade
Track Wastage and Short-Dated Stock

Copy

We throw a lot away and nobody records it, so I cannot tell waste from theft. Build me a wastage app. Let staff log an item as wasted with the product, quantity, date, location and a reason from a short list such as out of date, damaged, spoiled, preparation waste or customer return, and calculate the cost at cost price automatically. For products with a shelf life, hold a use-by date on the stock received so the app can show me each morning what is short-dated and still sellable, with a suggested markdown, before it becomes waste. Report waste in money and as a percentage of sales by product, category, reason and location. Add an AI agent that reviews waste patterns and tells me which products are repeatedly wasted because we simply order too much, and what a better order quantity would be. Automate a scheduled daily short-dated list at opening and a monthly waste report. Two logins: staff who log waste from a phone, and an owner who sees costs and the analysis.

STATUS · LIVE
v1

01 / Spark - intelligence awakens

Track Wastage and Short-Dated Stock

Log wastage with reasons and cost, surface short-dated stock for markdown, and trace repeat waste back to over-ordering.

// the spark catches · intelligence awakens · the answer unfolds

Wastage that is not recorded looks like theft and hides a buying problem. This logs it with a reason and puts short-dated stock in front of you while it still has value.

What's Included

  • Wastage logged with a reason and a real cost attached.
  • Short-dated stock surfaced before it becomes waste.
  • Waste as a percentage of sales which is the number to manage.
  • An assistant that links repeated waste back to over-ordering.

How To Use

  1. Cost every waste entry. A count of items does not motivate change.
  2. Surface short-dated stock daily so markdown is still an option.
  3. Track waste against sales, not as an absolute figure.
  4. Feed the pattern back into ordering. Most waste starts at the order.

Correct the buying with purchase order automation, and review it on the daily dashboard.