Conference programs printed as PDFs are static snapshots — Taskade Genesis reads the PDF, extracts every session, speaker, time slot, and location, and creates a live event database your team can update in real time and share with attendees through a custom-domain portal.
What Is a PDF Event Program-to-Database Converter?
It is an AI workspace tool that parses PDF conference programs, agenda booklets, or event schedules and captures session titles, speakers, start and end times, room assignments, and descriptions into structured records — complete with relational speaker profiles and automated attendee communications.
Why Use This Converter?
- Real-time schedule updates: Edit any session record and all attendee-facing views refresh instantly — no reprinting.
- Speaker profile linking: The Relationship field connects each session to the speaker bio, headshot, and contact record.
- Calendar view for scheduling: See the full event agenda in a color-coded Calendar so conflicts are obvious at a glance.
- Automated reminders: Automations send session-start notifications to registered attendees via email or Slack.
- Custom-domain portal: With a Business+ plan, publish the session database as a branded attendee portal at your own domain.
Who Should Use This?
- Event planners managing multi-track conference schedules for large audiences.
- Association managers turning annual-meeting PDFs into interactive digital programs.
- Corporate event coordinators sharing live agendas with executive participants.
- University departments digitizing lecture-series and symposium programs.
- Community organizers running recurring meetups who want a reusable event-database template.
How To Convert a PDF Event Program to a Database
- Click Use Converter to preview the live event-schedule workspace — one prompt, fully structured, ready to explore.
- Clone to your Taskade Genesis workspace and start customizing sessions and speakers with your team.
- Upload the PDF program; the AI agent extracts every session detail and populates the database automatically.
- Switch between Calendar view for scheduling and List view for the full session index.
- Connect your email or Slack via integrations to send automated reminders before each session begins.
Find event-planning templates at /templates and explore community event apps at /community. Learn about custom domains at /learn/genesis/overview.