Quick answer
Stripe's own invoice reminders already send the day-3, day-7, day-14 nudges and already stop the moment the invoice is marked paid — that scheduling lives in Stripe, not in a Taskade flow. What this automation adds is the moment right after: the instant Stripe records a payment, the AI agent checks it against your chart of accounts, drafts a confirmation through Gmail, and posts a Taskade notification, so the receivable closes without anyone opening the ledger by hand.
Set the reminder cadence once in Stripe's own dashboard. From then on, every Stripe payment — including one that clears an invoice that had gone overdue — triggers an AI review, a confirmation email, and a Taskade notification, automatically.
The Taskade Genesis Invoice Tracker (try it live below) is the live accounts-receivable system: outstanding invoices on a Board by status, overdue amounts in a Table, and confirmed payments logged the moment they clear. Click "Use this app" to clone and own a running copy today.
Chase overdue invoices in Stripe
Step 1: Turn on invoice reminders in Stripe
In Stripe Dashboard, open Billing, then Invoice settings, and enable automatic reminders for overdue invoices per Stripe invoicing.
Step 2: Set the reminder cadence and email copy
Choose how many days after the due date Stripe sends each reminder and customize the default message.
Step 3: Confirm payment stops further reminders
Run a test invoice, let it go overdue, and verify Stripe stops emailing once the invoice marks paid. Native reminders do not track receivables in a workspace or draft contextual follow-ups.
Reconcile the payment in Taskade
Step 1: Clone the Invoice Tracker and connect Stripe's payment trigger
Click Use this app, then open Automations and connect Stripe's new-payment trigger — it fires the instant Stripe records any payment, whether or not that invoice had gone overdue first.
Step 2: Let the agent review and confirm
The Invoice Reviewer agent checks the payment against your chart of accounts and its memory of every invoice it has already checked, then drafts a confirmation through Gmail and posts a Taskade notification.
Step 3: Test with a real or sample payment, then enable the flow
Run a payment through, confirm the confirmation email and the Taskade notification both fire, then enable it. Browse Stripe automations or build a custom flow.
How does this handle an invoice that was overdue?
Stripe's own reminders (configured above) do the actual chasing, and they already stop the moment Stripe marks the invoice paid — that logic runs inside Stripe, not inside this flow. This automation reacts to the same payment event on the Taskade side: the instant Stripe records it, the agent checks it against your invoice records and closes the loop with a confirmation email and a notification, regardless of whether that specific payment had been overdue.
Can I add my own reminder cadence inside this flow?
Not from the flow as shipped — it triggers once, on the payment event itself, and carries no delay or schedule step. Set the reminder cadence (day 3, day 7, day 14, or your own schedule) in Stripe's Invoice settings; this automation picks up the moment a payment actually posts.
The flow reacts the moment Stripe records a payment. A payment-success event triggers the automation: the embedded AI agent reads the transaction, checks it against your chart of accounts and payment history, and confirms whether it clears a receivable that had gone overdue. It pushes a personalized confirmation email through Gmail and pushes a Taskade notification so your team sees the invoice close without opening the ledger. There is no separate reminder engine to stop inside Taskade — Stripe's own invoice reminders, configured above, already stop the moment Stripe marks the invoice paid; this flow's job is the confirmation and reconciliation step that runs right after.
The embedded AI agent — Invoice Reviewer — uses built-in tools and persistent memory of every invoice it has already checked to write a confirmation that references the right invoice, amount, and client, not a generic receipt. It flags anything unusual — a partial payment, an amount that does not match the invoice — instead of confirming silently. Every note reads like a thoughtful human follow-up, not a form email.
The Relationship field links each invoice to the client, their payment history, the originating proposal, and the project delivered — so when you need the full picture, it is one click away. View outstanding invoices in a Board by status (Sent → Overdue → Paid), a Calendar of due dates, or a Table with days-outstanding and amount. Multiple project views on one receivables dataset.
100+ bidirectional integrations give the reconciliation full context: Stripe webhooks pull payment events and invoice status in; Gmail pushes the confirmation out; QuickBooks receives the paid entry for your books. Built-in reliable automations run the confirmation step reliably across days and weekends — and nobody has to remember to close the invoice by hand.
Workspace DNA makes the process dependable: Memory tracks every invoice's status and payment history; Intelligence checks each payment against your records and drafts the confirmation; Execution runs the always-on reaction the instant Stripe records a payment. Clone-and-own — no per-invoice fees, connect your whole finance team without seat-tax math.
Pair with the Invoice and Payment Tracker for the full accounts-receivable dashboard, the Stripe Receipt to Bookkeeping Entry so every paid invoice also updates your ledger, or the Proposal-to-Cash Pipeline System for the full revenue motion from brief to paid. Browse stripe automations, spin up an invoice app in generate, or read Learn: Stripe automations.
Common questions
Does this flow send the overdue reminders itself?
No. Stripe's own Invoice settings send the day-3, day-7, day-14 reminders and already stop them the moment the invoice is marked paid. This Taskade automation triggers separately, on the payment event, and handles what happens right after the client pays.
Can I customize how many reminders go out and how far apart?
Yes, but that cadence is set in Stripe's own Invoice settings, not in this flow — this automation has no delay or schedule step of its own. Set the number of reminders and the days between them where the invoice actually lives, then let this flow handle the confirmation once payment clears.
What if the client pays by bank transfer rather than through Stripe?
This flow only reacts to a Stripe payment event, so a bank transfer will not trigger it. Mark the invoice paid manually in the tracker, or wire in a QuickBooks or bank webhook if you want the same automatic confirmation for non-Stripe payments. See Learn: Automation triggers.