When a Stripe invoice goes past its due date, a friendly reminder goes out automatically. If it's still unpaid, a firmer follow-up follows on your schedule. The moment the client pays, everything stops — no over-messaging, no manual tracking.
The Taskade Genesis Invoice Tracker (try it live below) is the live accounts-receivable system: outstanding invoices on a Board by status, overdue amounts in a Table, and the chaser running in the background. Click "Use this app" to clone and own a running copy today.
The chaser activates the moment a Stripe invoice passes its due date. An overdue event triggers the sequence: a polite first reminder goes out by email, and a durable timer starts counting down to the next touch. If the invoice is still unpaid, a firmer second reminder fires. If it goes significantly past due, the automation creates a personal follow-up task for your account manager with the full invoice history attached. The instant Stripe confirms payment, a trigger pulls the payment event in, the sequence stops, the invoice marks itself paid, and a "thank you" note can go out automatically.
The embedded AI agent writes each message fresh. With 33 built-in tools and persistent memory of each client's payment history, it knows whether this client usually pays on time (and flags this as unusual) or has a track record of late payment (and calibrates the tone accordingly). Every reminder reads like a thoughtful human follow-up — warm and professional, never robotic. The agent never sends a chase after payment has cleared.
The Relationship field links each invoice to the client, their payment history, the originating proposal, and the project delivered — so when you need to escalate, you have the full picture in seconds. View outstanding invoices in a Board by status (Sent → Overdue → Escalated → Paid), a Calendar of due dates and scheduled reminders, or a Table with days-outstanding and amount. Seven project views on one receivables dataset.
100+ bidirectional integrations give the chaser full context: Stripe webhooks pull payment events and invoice status in; Gmail pushes personalized reminders out; Slack pushes a payment-confirmed notification to your team; QuickBooks receives the paid entry for your books. Built-in reliable automations run the escalating sequence reliably across days and weekends — and you never have to set a reminder by hand.
Workspace DNA makes the process dependable: Memory tracks every invoice's status, reminder history, and client payment patterns; Intelligence drafts the contextual message and decides when to escalate to a human; Execution runs the survivable, always-on dunning timer that never misses an overdue invoice. Clone-and-own — no per-chase fees, connect your whole finance team without seat-tax math.
Pair with the Invoice and Payment Tracker for the full accounts-receivable dashboard, the Stripe Receipt to Bookkeeping Entry so every paid invoice also updates your ledger, or the Proposal-to-Cash Pipeline System for the full revenue motion from brief to paid. Browse stripe automations, spin up an invoice app in generate, or read Learn: Stripe automations.
Common questions
How does the chaser know when to stop?
A Stripe payment-success webhook fires the moment payment clears, triggering an immediate stop to all scheduled reminders and flipping the invoice status to Paid. There's no window where a paid client receives another chase message.
Can I customize how many reminders go out and how far apart?
Yes. The number of reminders, the delay between each (e.g., Day 3, Day 7, Day 14), the escalation threshold, and the message tone are all configurable when you clone. You can also set different schedules for different invoice amounts or client tiers.
What if the client pays by bank transfer rather than through Stripe?
For non-Stripe payments, you can manually mark the invoice paid in the tracker, which triggers the same stop-sequence. Or configure a QuickBooks or bank webhook to send the payment event automatically. See Learn: Automation triggers.