Turn your application form into a two-sided system: an applicant portal where each applicant tracks their status, uploads documents, and gets updates — and a review Board where you screen and advance — in minutes. The Project Portal is live on this page: use it as a working example, then clone and own it in one click. No more status-update emails.
Taskade Genesis reads your application form and creates a candidate record per submission. GenesisAuth App-Users client logins (Business+) scope each applicant to their own application — they see their stage, required documents, and any messages; they never see other applicants. The Relationship field links each applicant to their role, screening notes, interview schedule, and offer — a connected hiring record from first touch to decision.
Seven project views run the hiring workflow: a Board where you drag applicants through stages, a Table for scoring and comparison, a Calendar of scheduled interviews, a List for document checklists. The embedded AI agents with 33 built-in tools do the screening work: they summarize each application, flag strong matches against your criteria, draft interview confirmation emails, and generate a shortlist summary. Built-in automations trigger on submission, stage changes, and document uploads — notifying reviewers, requesting missing documents, and sending status updates to applicants through 100+ bidirectional integrations.
On Business plans, add a custom domain for a branded applicant portal at your own URL — not an unbranded form link. Browse the Community Gallery with 150,000+ cloneable recruiting and portal apps, or generate a custom flow from a prompt.
Workspace DNA — Memory (every application and screening note) → Intelligence (agents that screen and summarize) → Execution (automations that keep applicants informed and the pipeline moving) — replaces a spreadsheet and an inbox with a self-running hiring system.
Common questions
Can applicants check their status without emailing us?
Yes. Each applicant logs into their scoped portal and sees their current stage, required documents, and any messages from your team — no email thread needed.
How does AI screening work?
The embedded agent reads each application, compares it against your criteria (described when you generate the app), scores the fit, and writes a summary for your review. You make the final call; the agent handles the first pass.
Can I use this for non-hiring applications — grants, memberships, programs?
Yes. Describe your application type when you generate the app. The same two-sided portal and review Board structure works for grant applications, program admissions, membership sign-ups, and more.
See recruitment templates, applicant tracking automations, and related converters: intake form to client portal, spreadsheet to applicant tracker.