A property management app keeps properties, units, tenants, leases, repair requests and rent in one place, and reminds you before rent or a lease is due. This guide shows how to build one in Taskade Genesis without code, what it costs, four other ways to do it, and when dedicated property software is the better fit. To compare full property platforms side by side, read the guide to AI property management software.
TL;DR: A property management app keeps properties, units, tenants, leases, repair requests and rent in one place, and reminds you before rent or a lease is due. Taskade Genesis builds it as one app with a tenant repair form, a rent ledger and reminders on a schedule. Pro is $10/month billed annually. See plans and prices
Quick answer
To build a property management app without code, set up six lists: properties, units, tenants, leases, repair requests and rent payments. Then link each record to its unit and add reminders for rent and lease ends. TurboTenant is free if you also want online rent collection. Taskade Genesis builds the six lists as one app that you own and can change.
This guide is for small landlords, property managers and housing providers who run their portfolio from a spreadsheet and a phone today. If you are a real estate agent who needs a lead pipeline instead, read the real estate CRM guide.
What a property management app needs
A property management app needs six records, each linked to the unit it belongs to, and one reminder for each record that has a date. The table lists the key facts to keep for each record and the reminder that goes with it. Start with these facts and add more only when a real question needs them.
| Record | Key facts | Reminder |
|---|---|---|
| Property | Address, owner, insurance renewal date | Insurance renewal, 30 days before |
| Unit | Unit number, bedrooms, rent amount, status (let, empty, being repaired) | None |
| Tenant | Name, email, phone, emergency contact | None |
| Lease | Unit, tenant, start date, end date, deposit amount | Renewal check, 60 days before the end |
| Rent payment | Unit, month, amount, due date, paid date | Due date, and a late notice if unpaid |
| Repair request | Unit, what is wrong, urgency, contractor, cost | Assigned contractor, and done |
The picture shows how the records hang together. Every record points to a unit, and every unit points to a property. That is why one search for a unit shows its tenant, its lease, its rent and its repairs.
PROPERTY 14 Oak Street (owner, insurance date)
|
+-- UNIT 1A (2 bed, $1,450/month, let)
| |
| +-- TENANT J. Rivera (email, phone)
| +-- LEASE 2026-02-01 to 2027-01-31, deposit $1,450
| +-- RENT Oct: paid 10-01 | Nov: due 11-01
| +-- REPAIRS Leaking tap: done, $85 | Heater: assigned
|
+-- UNIT 1B (1 bed, $1,100/month, empty)
|
+-- REPAIRS Repaint before letting: open
How the records link together
The six records form one small database. A property holds many units. A unit holds many leases over time, many rent payments and many repair requests. A tenant can hold more than one lease. The diagram shows the links that the app needs, so that each screen can show everything about one unit.
A repair request moves in one direction: the tenant sends it, the app sorts it, a contractor gets it, and the cost lands next to the unit. The diagram shows the path for one request.
Build it in Taskade in 3 steps
To build the property management app in Taskade, describe it to Taskade EVE, load your units and tenants, then turn on the rent, lease and repair reminders. A landlord with a spreadsheet of units can have a working app the same day. Each step below says which plan it needs.
Step 1: Describe the property manager to Taskade EVE
Build the property manager with Taskade EVE. The link opens Create with this prompt filled in. Edit it to match your portfolio, then send it. Building the app uses AI credits.
Build a property management app for a small landlord. Lists:
properties, units, tenants, leases, rent payments and repair requests.
Link each unit to its property, each lease to a unit and a tenant, and
each rent payment and repair request to a unit. Add a repair request
form for tenants. Assign each repair to a contractor and email them.
Remind me when rent is due and 60 days before a lease ends. On the 1st
of each month, email me a summary of rent paid, rent late and open
repairs.
Taskade EVE asks a clarifying question when the prompt leaves something open, for example the currency or the rent day. The app it builds runs on projects in your workspace, so every record is yours to edit and export. Here is what the first build gives you and what to check.
| Part of the app | What it holds | What you check first |
|---|---|---|
| Portfolio screen | Properties and their units, with the unit status | Your property names and unit numbers |
| Tenants and leases | Each tenant with their lease dates and deposit | The lease end dates |
| Rent ledger | One row per unit per month, with due and paid dates | The rent amounts and the due day |
| Repairs | Requests from the form, with urgency and contractor | The contractor list and the job types |
| Monthly summary | An email on the 1st with rent paid, rent late and open repairs | The email address it goes to |
Four working apps make good add-ons, and the section See it live, then clone it shows each one. New to app building? The first app guide walks through the editor.
Step 2: Load your units and tenants, and share the repair form
Most landlords already keep their units and tenants in a spreadsheet. Save each tab as a CSV file and import each one into its project with the CSV import guide. A CSV file can be up to 5 MB on every plan, including Free.
| Spreadsheet tab | Columns to keep | Import into |
|---|---|---|
| Properties | Address, owner, insurance renewal date | Properties |
| Units | Property, unit number, bedrooms, rent amount, status | Units |
| Tenants | Name, email, phone, unit, lease start, lease end, deposit | Tenants and Leases |
| Rent | Unit, month, amount, due date, paid date | Rent ledger |
Next, share the repair form with your tenants. A form like the one below sends each request straight into the Repairs project, linked to the unit. The form with logic guide shows how to ask a follow-up question only when it matters, for example "Is water leaking now?"
Tenants and contractors can sign in to the app on every plan, Free included. Sign-in confirms who each person is. To show each tenant only their own lease and repairs, match each lease to the tenant's email and test it with a second account before you share the link. Do the same for contractors with the repair requests. The App Users guide covers the settings, and app users do not take a workspace seat.
Step 3: Turn on rent, lease and repair reminders
The app runs on four automations. Each one uses built-in Taskade steps, so all four run on every plan. Open Automations in the app and check or set them up as the table shows.
| Automation | Starts when | Steps | Plan |
|---|---|---|---|
| 1. Rent due | A rent row's due date arrives (Task Due) | Email the tenant, and assign the row to you | Every plan |
| 2. Lease renewal | A renewal check's due date arrives, 60 days before the lease ends | Assign the check to you and email you the lease | Every plan |
| 3. Repair request | A repair form is sent (AI Forms) | Categorize with AI (emergency or routine), assign the contractor, email them | Every plan (the AI step uses AI credits) |
| 4. Monthly summary | The 1st of each month at 08:00 (Schedule) | Find rent rows and open repairs, email you the summary | Every plan |
The rent automation fires on the due date. For a heads-up 3 days earlier, add a reminder to the rent row, which notifies you on your phone or desktop. For lease ends, add a renewal check task with a due date 60 days before each lease ends. Taskade EVE can add those tasks for every lease in one step if you ask.
Test the setup with one unit before you use it for the whole portfolio. Send a test repair request as a tenant, set a test rent row due today, and set the monthly summary to run once a few minutes from now. Then set it back to the 1st. You are done when the contractor email, the rent email and the summary all arrive.
A UK supported-housing provider runs its whole back office in one Taskade Genesis app: properties, landlords, tenants, bookings, compliance checks, repairs, invoices and rent reconciliation, across 19 data tables.
Add inspections, lease files and late fees
Three jobs come next once the six records work: inspections at move-in and move-out, the signed lease file, and a late fee when rent stays unpaid. Each one is a field or a small project on the unit, plus one automation. Add them one at a time, after the first month runs clean.
| Job | What you add | How it runs |
|---|---|---|
| Move-in and move-out inspection | An Inspections project: unit, date, room-by-room checklist, photos | The tenant or you fill the checklist on a phone, and photos attach to each room |
| Lease file | A file field on the lease record | Attach the signed PDF. An AI agent with the leases in its knowledge answers "when can the tenant at 1A give notice?" |
| Late fee | A Late fee field on the rent row | A daily check finds unpaid rows 5 days past the due date, adds the fee you set and emails the tenant |
| Costs per property | A Cost field on each repair | The monthly summary adds rent in and repair costs out for each property |
Compare the move-out inspection with the move-in one, room by room, before you return a deposit. The photos with dates on both rows answer most deposit questions. Check the late fee rules in your area before you set the amount, because many places cap it.
See it live, then clone it
Four working Taskade Genesis apps cover the parts of this job that landlords and agents ask for most. Open each one, try it, then clone it into your workspace and rename it. A clone copies the app and its projects and counts as one of the 3 apps on Free. Check its automations after you clone.
| App | What it does | Who it fits |
|---|---|---|
| Maintenance Tracker Dashboard | A repair and service log with work orders | Landlords and property managers |
| Real Estate Landing Page | A public site for empty units, with search by location, type and price | Landlords who re-let units, and agents |
| Broker Calendar | Showings and client meetings in one calendar | Agents, brokers and leasing staff |
| Neon CRM Dashboard | Contacts and deals grouped by stage | Agents and small brokerages |
For real estate agents: AI apps for leads, showings and closings
An AI real estate app for an agent does a different job from a property manager: it captures leads, answers them fast, books showings and keeps each deal on a checklist to closing. A no-code AI agent can also do property listing research: it reads the listing pages and documents you give it and drafts a summary for the client. The same Taskade Genesis parts handle it. The table maps each agent job to a starting point on Taskade.
| Agent job | What the app does | Start from |
|---|---|---|
| Capture leads | A listing site with a form and an agent that answers visitor questions | Real Estate Landing Page |
| Follow up fast | A new inquiry gets a reply and qualifying questions on budget, timeline and area | How to automate real estate work |
| Book showings | Buyers pick a time, and reminders go out before the visit | Broker Calendar, booking system guide |
| Track deals | Contacts and deals by stage, from new lead to closed | Real estate CRM guide, kvCORE alternative |
| Run the closing | One checklist for inspection, appraisal and financing dates | Closing checklist portal |
Five follow-up automations cover most of an agent's routine. Each one is a trigger plus a few steps:
- New inquiry reply. A landing-page form starts the automation, an AI step drafts a reply with qualifying questions, and you send it or let it go out.
- Showing reminders. A due date on each showing sends the buyer the address the day before and asks for feedback after.
- Long-term nurture. A weekly schedule emails buyers who are not ready yet with new listings that match their criteria.
- After the closing. A date 7 days after the closing asks for a review, and a date one year later sends an anniversary note.
- Commission log. When a deal's status changes to Closed, the automation adds the deal and the commission to a finance project.
To rank full real estate software instead of building it, read the guide to AI property management software.
A month in the app
A month in the app follows the same rhythm for every unit. The reminders do the chasing, so you open the app when something needs a decision. The table shows what happens on which day for a portfolio with rent due on the 1st.
| When | What the app does | What you do |
|---|---|---|
| 3 days before rent | A reminder on each rent row notifies you | Nothing, unless a tenant warned you |
| The 1st | Rent-due emails go to tenants. The monthly summary reaches you | Read the summary |
| Any day | A repair form arrives, the contractor is assigned and emailed | Approve the cost when the job is done |
| When a lease has 60 days left | The renewal check is assigned to you | Offer a renewal, or plan to re-let the unit |
| End of month | Paid dates are filled in the rent ledger | Mark any late rent and follow up |
For showings of empty units, the booking system guide shows how to let people pick a viewing time. For contractor jobs across many properties, see the field dispatch board. Investors who track deals rather than tenants can start from the real estate investor CRM.
Worked example: 20 units for a year
A landlord with 20 units uses about 60 automation runs a month, which fits Pro. Each automation counts one run from trigger to finish. The sums below assume rent on the 1st, about 6 repair requests a month, leases that end through the year, and the daily late-rent check.
| Automation | What sets it off | Runs a month |
|---|---|---|
| Rent due | 20 rent rows | 20 |
| Repair request | About 6 repair forms | 6 |
| Lease renewal | 20 leases a year, about 2 a month | 2 |
| Late-rent check | Once a day | 30 |
| Monthly summary | The 1st | 1 |
| Total | 59 |
The year cost for the same 20 units, from each pricing page on 2026-10-19, is below. The dedicated tools also collect rent, screen tenants or keep the books, so compare the jobs as well as the prices.
| Option | Plan | Price shown | Year cost for 20 units |
|---|---|---|---|
| Stessa | Manage | $12 a month paid annually | $144 |
| Taskade Genesis | Pro | $10 a month billed annually, no per-unit price | $120 |
| Buildium | Essential | From $62 a month | From $744 |
| DoorLoop | DoorLoop One | $2.50 per unit a month, $199 a month minimum | $2,388 (the minimum applies) |
20 units, one month runs
1st 20 rent-due emails -> 20
daily late-rent check (5 days past due) -> 30
any day 6 repair forms, contractor emailed -> 6
monthly 2 renewal checks + 1 summary -> 3
----
59 of 1,000 on Pro
What Taskade Genesis adds to a property management app
Taskade Genesis turns one prompt into a live app with its own database, so the units, the tenants, the repairs and the rent ledger are one app you own. Here is what that gives a small landlord:
- One prompt builds the live app. Create makes the six linked lists, the repair form and the screens. Taskade EVE edits the app in chat, for example "add an Inspections project with a checklist for each room".
- An AI agent answers from your documents. An AI agent with your house rules and leases in its knowledge answers tenant questions such as "who do I call about the boiler at night?"
- Automations do the chasing. Automations work with 100+ integrations. Triggers pull events in, such as a repair form, and actions push data out, such as the contractor email.
- Workspace DNA keeps it together. The records are memory, the agent is intelligence, and the automations are execution. The Taskade Genesis wiki explains the model.
- Start from a kit and share a link. Clone a ready-made app from the Community Gallery, share the tenant link, and put it on your own domain on Pro and up.
Plan facts: Free has 3 apps, 1 agent, 2 members and no starting AI credits. Pro is $10 a month billed annually.
What it costs
A Taskade property management app runs on Free for 2 members, 3 apps and 10 automation runs a month, which fits a trial with a few units. Each rent email, repair request and summary uses one automation run. AI sorting of repairs uses AI credits, and Free starts with none. Pro is $10/month billed annually for up to 10 members.
| Plan | Price | Members | Automation runs a month | AI credits a month | Custom domain |
|---|---|---|---|---|---|
| Free | $0 | 2 | 10 | None to start | No |
| Pro | $10/mo billed annually ($20 monthly) | Up to 10 | 1,000 | 50,000 | Up to 10 |
| Business | $25/mo billed annually ($50 monthly) | Unlimited | 10,000 | 150,000 | Unlimited |
Free starts with no AI credits. You earn credits with referrals and invites, or buy a credit pack on any plan. Taskade does not charge per unit, so the price stays the same as the portfolio grows. A portfolio of 20 units uses about 60 runs a month (see the worked example), so it needs Pro. Tenant sign-in works on every plan, and a custom domain for the tenant app is Pro and up. The full table is on the pricing page.
Other ways to do it
Dedicated property software is the better choice when you need to collect rent online, screen tenants or keep trust accounts. A spreadsheet and a calendar are enough for one or two units. We checked each vendor's pricing page on 2026-10-19. The prices are from the plan cards, not from search snippets.
| Option | Free plan | Paid from | Best for |
|---|---|---|---|
| TurboTenant | Yes | Essentials $149 a year for 1 to 10 units | Small landlords who want online rent and tenant screening |
| Stessa | Yes, Essentials | Manage $12 a month paid annually, $15 monthly | Rental bookkeeping and tax reports |
| Buildium | No, 14-day trial | Essential from $62 a month | Property managers with owner reports and trust accounting |
| DoorLoop | No, a demo | $2.50 per unit a month, $199 a month minimum, $1.50 per unit above 100 | Larger portfolios that want one full system |
| Taskade Genesis | Yes, 2 members and 3 apps | Pro $10 a month, billed annually | Records, repairs and reminders in an app you shape |
TurboTenant is the strongest free start, with listings and rent tools for small landlords, and its Essentials plan covers 1 to 10 units for $149 a year. Stessa is built for the money side, with income and expense tracking and tax-ready reports for rental owners. Buildium is a full property management platform with accounting for managers who handle other owners' money. DoorLoop charges per unit with a $199 monthly minimum, which is about 80 units at $2.50, so it fits larger portfolios.
A spreadsheet and calendar reminders cost nothing. They work while one person owns every unit and remembers every date. Move to one of the tools above, or to the Taskade build in this guide, when a repair or a lease end slips past.
Limitations: when Taskade is not the right fit
Choose dedicated property software when you need to collect rent online, hold deposits, screen tenants, run trust accounting or send year-end tax forms. Taskade runs the records, the repair requests and the reminders around those jobs. These are the limits to know before you build:
- No online rent collection or deposit accounting. There is no QuickBooks or Xero connector. Keep your bookkeeping tool for the money, and record paid dates in the app.
- No tenant screening or credit checks. Use a screening service, then add the tenant to the app.
- No listing syndication. The app does not post empty units to rental listing sites.
- No e-signature for leases. Sign leases in an e-signature tool and attach the file to the lease record.
- AI sorting of repairs uses AI credits. The built-in reminders and emails do not.
FAQ
Can I build a property management app without code?
Yes. A property management app needs six linked lists: properties, units, tenants, leases, repair requests and rent payments, plus reminders for rent and lease ends. Taskade Genesis builds the six lists as one app from a plain-language description. You load your units from a spreadsheet, share a repair form with tenants, and turn on the reminders.
Can tenants send repair requests?
Yes. Share the app's repair form with tenants. Each request becomes a record linked to the unit, an AI step can mark it as an emergency or routine, and an automation assigns it to a contractor and emails them. The tenant gets an email when the repair is done.
Can tenants sign in and see their own lease?
Yes. App sign-in works on every plan, Free included. Sign-in confirms who each tenant is. To show each tenant only their own lease and repair requests, match each lease to the tenant's email, and test it with a second account before you share the link.
Does it remind me when rent or a lease is due?
Yes. Give each rent payment a due date, and a Task Due automation emails the tenant and you when the date arrives. For lease ends, add a renewal check with a due date 60 days before the lease ends. Built-in reminders and emails run on every plan.
Can I import my current spreadsheet?
Yes. Save each tab of your spreadsheet as a CSV file, one for properties, one for units and one for tenants, and import each file into its project. A CSV file can be up to 5 MB on every plan, including Free.
Can a contractor see only the jobs assigned to them?
Yes, with the same setup as tenants. A contractor signs in to the app, and sign-in confirms who they are. Match each repair request to the contractor's email, and test it with a second account. Each contractor then works from their own list.
How much does a property management app cost in Taskade?
Free covers 2 members, 3 apps and 10 automation runs a month, and it starts with no AI credits, so it fits a trial with a few units. Pro is $10 a month billed annually ($20 monthly) for up to 10 members, with 1,000 automation runs a month. Taskade does not charge per unit.
What is the best AI app for real estate agents?
The best AI app for a real estate agent does four jobs: it captures leads, replies to them fast, books showings and keeps each deal on a checklist to closing. In Taskade Genesis you start from the Real Estate Landing Page, the Broker Calendar and the Neon CRM Dashboard apps, then add follow-up automations. Dedicated agent CRMs fit teams that need MLS feeds.
Can I track move-in and move-out inspections?
Yes. Add an Inspections project with the unit, the date and a checklist for each room, and attach photos to each item from a phone. Compare the move-out inspection with the move-in one before you return a deposit. Taskade EVE can add the project and the checklist in one step if you ask.
When is TurboTenant, Stessa or Buildium the better choice?
Pick dedicated property software when you need online rent collection, tenant screening, deposits, trust accounting or year-end tax forms. TurboTenant has a free plan, Stessa Manage is $12 a month paid annually, and Buildium Essential starts at $62 a month.
Sources
- TurboTenant pricing: https://www.turbotenant.com/pricing/ (checked 2026-10-19)
- Stessa pricing: https://www.stessa.com/pricing/ (checked 2026-10-19)
- Buildium pricing: https://www.buildium.com/pricing/ (checked 2026-10-19)
- DoorLoop pricing: https://www.doorloop.com/pricing (checked 2026-10-19)
- Taskade plans: pricing (checked 2026-10-19)
Related reading
- How to automate real estate work
- The transaction coordinator dashboard
- How to build a CRM without code and how to build a client portal without code
- Real estate automations, the real estate CRM generator and maintenance templates
- The best AI app builders and AI internal tools
Start from a working app in the Community Gallery, see what else Taskade Genesis can build, or add an AI agent that answers tenant questions from your house rules.
▲ ■ ● Memory · Intelligence · Execution. Your units, your tenants and your reminders in one app.