An annual budget by revenue source and expense line, spread across twelve months so you can see the cash dips before you hit them. Describe your funding mix and your cost structure, and Taskade Genesis builds the budget, the month-by-month cash projection, the restricted versus unrestricted split, and the variance view your treasurer will actually open.
The app embedded on this page is Analytics Dashboard, a real Taskade Genesis build where changing one input moves every total that depends on it. Change an assumption, watch the lines move, then clone it in about ten seconds and rebuild those lines as the annual budget and cash-flow tracker described above.
What you get is planning plus early warning. Revenue lines carry the source, the amount, the probability, the expected month, and whether the funds are restricted and to what. Expense lines carry the category, the monthly spread, and the program they belong to, which is what produces a functional expense picture without a separate exercise. The cash projection shows opening balance, inflows, outflows, and closing balance per month, with months of operating reserve calculated. Linked records connect grant revenue lines to the awards in your grant pipeline so a delayed payment shows up as a cash problem, not a surprise.
Workspace DNA makes the numbers usable. Memory holds last year's actuals and prior projections, so this year's plan starts from evidence and you can see where you were previously optimistic. Intelligence, backed by frontier models from top AI labs, checks that the totals reconcile, models a scenario where a major grant does not renew, and writes the plain summary a board treasurer can read aloud. Execution opens the variance review each month and flags the lines that moved.
Read the finances in whichever layout you need:
- Table view, the full budget by line with monthly columns and variance
- Calendar view, expected receipts and major payments by month
- Board view, revenue lines grouped by probability
- List view, the budget summary written for a board packet
- Plus Mind Map, Gantt, and Org Chart across the multiple project views
Automations do the monitoring. With Taskade automations, the month close opens the variance review task, a projected closing balance below your reserve threshold alerts the executive director and treasurer in Slack, and a grant marked awarded updates its revenue line. Across 100+ bidirectional integrations, Google Sheets pulls actuals from your bookkeeping export in while Slack and email push the alerts out.
The AI agents carry built-in tools including file analysis, so an agent can read a monthly bookkeeping export and update actuals against budget, then explain the three largest variances in a paragraph.
Clone it, invite your treasurer and your executive director, and the budget, the assumptions, and the history stay with the organization.
Explore other builds in the Community Gallery, start a new one at Taskade Genesis, or learn table formulas in Learn. Pull grant revenue from the grant pipeline, keep project budgets consistent with the grant budget and narrative, and present the result at board meetings.
Frequently Asked Questions
Is this an accounting system?
No. Your bookkeeping stays where it is. This is the planning and monitoring layer that sits above it: the budget, the cash projection, the restricted tracking, and the variance conversation.
How does it handle restricted funds?
Each revenue line is marked restricted or unrestricted with its purpose, and released amounts are tracked as the restriction is satisfied. The cash view separates what you have from what you may actually spend, which is the distinction that causes the most trouble when it is invisible.
Can it model losing a major grant?
Yes. Set a scenario where a grant does not renew and the cash projection recalculates, showing which month gets tight and how many months of reserve remain. That analysis is far more persuasive to a board than a warning without numbers.
Does it produce functional expense reporting?
It gets you most of the way by tagging expense lines to programs, management, and fundraising. Your accountant still prepares the formal statements, but the allocation work is already done and documented.
Who should have access to the numbers?
Keep the working budget in a project shared with your treasurer, executive director, and bookkeeper, and share a summary view with the full board. Access is set per project.
Can we enter actuals monthly by hand?
Yes. Paste them from a bookkeeping export or type them in. Either way the variance columns and the cash projection update immediately.
What if our fiscal year is not the calendar year?
Set the fiscal year start month and every view, projection, and report follows it.