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How to Build a Room Booking Dashboard for Your Space

A tutorial for building a room booking system with availability calendars, conflict detection, and automated confirmations using Taskade Genesis.

January 7, 2026·4 min read·Taskade Team·Productivity
#Tutorial#Booking#Genesis

Room scheduling is deceptively complex.

Multiple rooms, overlapping times, recurring bookings, no-shows — it's a puzzle. Most teams use a mix of Google Calendar and Slack pings that inevitably fails.

This tutorial shows how we built the Room Booking Dashboard — a complete booking system with automatic conflict detection.

What We're Building

A room booking system that:

  • Shows room availability
  • Prevents double-booking
  • Sends confirmations automatically
  • Handles recurring reservations
  • Reports on utilization

Time: ~15 minutes
Skills needed: None

Step 1: The Prompt

Build a room booking dashboard for an office with:

ROOMS:
- Rooms table: name, capacity, amenities, floor
- Example rooms: Conference A (10 people), Huddle Space (4 people), Board Room (20 people)

BOOKINGS:
- Reservations: room, date, start time, end time, title, organizer, attendees
- Recurring booking support
- Double-booking prevention

VIEWS:
- Calendar view showing all rooms
- Daily schedule per room
- My bookings view
- Available rooms filter

FEATURES:
- Conflict detection before confirming
- Automatic confirmation emails
- Reminder 15 minutes before meeting
- No-show tracking (if canceled late)

REPORTS:
- Room utilization by day/week
- Most popular rooms
- Peak hours

Step 2: Generated Schema

Rooms Table

Field Type Purpose
name Text Room name
capacity Number Max people
amenities Multi-select Whiteboard, TV, Phone, etc.
floor Number Building floor
image File Room photo

Bookings Table

Field Type Purpose
room Relation → Rooms Which room
date Date Booking date
start_time Time Start
end_time Time End
title Text Meeting name
organizer User Who booked
attendees Multi-user Participants
status Select Confirmed, Canceled
recurring Select None, Daily, Weekly

Conflict Detection Logic

Before creating a booking:

  1. Query bookings for same room and date
  2. Check for time overlap
  3. If conflict → block with message
  4. If clear → create booking

Step 3: Setting Up Rooms

We added three rooms:

Name Capacity Amenities Floor
Conference A 10 TV, Whiteboard, Phone 2
Huddle Space 4 Whiteboard 2
Board Room 20 TV, Video, Whiteboard 3

Each room shows availability status immediately.

Step 4: Testing Bookings

First booking:

  • Room: Conference A
  • Date: January 15
  • Time: 2:00 PM - 3:00 PM
  • Result: ✅ Confirmed

Conflict test:

  • Room: Conference A
  • Date: January 15
  • Time: 2:30 PM - 4:00 PM
  • Result: ❌ "Conflict with existing booking (2:00 PM - 3:00 PM)"

The system caught the overlap instantly.

Step 5: Automations

We configured:

Booking Confirmation

TRIGGER: New booking created
ACTIONS:
├── Send confirmation email to organizer
├── Send calendar invite to attendees
└── Update room calendar

Meeting Reminder

TRIGGER: 15 minutes before meeting
ACTIONS:
├── Send reminder to organizer
└── Send reminder to attendees

No-Show Detection

TRIGGER: Meeting end time passed
CONDITIONS: Status still "Confirmed"
ACTIONS:
├── Mark as "Completed" or prompt for check-in
└── Log utilization data

Step 6: Calendar View

The dashboard shows:

  • All rooms in one calendar
  • Color-coded by room
  • Click to book available slots
  • Filter by capacity, amenities, floor
  • My bookings highlighted

Drag-and-drop reschedules bookings automatically.

The Final Dashboard

After 15 minutes:

✅ Complete booking system with conflict prevention
✅ Calendar visualization across all rooms
✅ Automatic confirmations and reminders
✅ Utilization reporting for optimization
✅ Multi-user support for team booking
✅ Shareable link for company-wide access

Clone Room Booking Dashboard →

Customization Ideas

Extend your booking system:

  • Equipment booking — projectors, whiteboards, laptops
  • Visitor management — guest registration tied to rooms
  • Catering requests — order food for meetings
  • Approval workflow — manager approval for large rooms
  • Cost tracking — charge departments for room usage
  • Integration — sync with Outlook/Google Calendar

Build Your Own

  1. Open Taskade Genesis
  2. Customize our prompt for your space
  3. Add your rooms
  4. Configure automations
  5. Share with your team

Learn more: Create Your First App →

Resources

Clone the template:

Related templates:

Documentation:

Start Building →

More tutorials:

Explore Taskade AI:

Build with Genesis: