How to Build a Room Booking Dashboard for Your Space

January 7, 2026·4 min read·Taskade Team·Productivity

Room scheduling is deceptively complex.

Multiple rooms, overlapping times, recurring bookings, no-shows — it's a puzzle. Most teams use a mix of Google Calendar and Slack pings that inevitably fails.

This tutorial shows how we built the Room Booking Dashboard — a complete booking system with automatic conflict detection.

What We're Building

A room booking system that:

Shows room availability
Prevents double-booking
Sends confirmations automatically
Handles recurring reservations
Reports on utilization

Time: ~15 minutes
Skills needed: None

Step 1: The Prompt

Build a room booking dashboard for an office with:

ROOMS:
- Rooms table: name, capacity, amenities, floor
- Example rooms: Conference A (10 people), Huddle Space (4 people), Board Room (20 people)

BOOKINGS:
- Reservations: room, date, start time, end time, title, organizer, attendees
- Recurring booking support
- Double-booking prevention

VIEWS:
- Calendar view showing all rooms
- Daily schedule per room
- My bookings view
- Available rooms filter

FEATURES:
- Conflict detection before confirming
- Automatic confirmation emails
- Reminder 15 minutes before meeting
- No-show tracking (if canceled late)

REPORTS:
- Room utilization by day/week
- Most popular rooms
- Peak hours

Step 2: Generated Schema

Rooms Table

Field	Type	Purpose
name	Text	Room name
capacity	Number	Max people
amenities	Multi-select	Whiteboard, TV, Phone, etc.
floor	Number	Building floor
image	File	Room photo

Bookings Table

Field	Type	Purpose
room	Relation → Rooms	Which room
date	Date	Booking date
start_time	Time	Start
end_time	Time	End
title	Text	Meeting name
organizer	User	Who booked
attendees	Multi-user	Participants
status	Select	Confirmed, Canceled
recurring	Select	None, Daily, Weekly

Conflict Detection Logic

Before creating a booking:

Query bookings for same room and date
Check for time overlap
If conflict → block with message
If clear → create booking

Step 3: Setting Up Rooms

We added three rooms:

Name	Capacity	Amenities	Floor
Conference A	10	TV, Whiteboard, Phone	2
Huddle Space	4	Whiteboard	2
Board Room	20	TV, Video, Whiteboard	3

Each room shows availability status immediately.

Step 4: Testing Bookings

First booking:

Room: Conference A
Date: January 15
Time: 2:00 PM - 3:00 PM
Result: ✅ Confirmed

Conflict test:

Room: Conference A
Date: January 15
Time: 2:30 PM - 4:00 PM
Result: ❌ "Conflict with existing booking (2:00 PM - 3:00 PM)"

The system caught the overlap instantly.

Step 5: Automations

We configured:

Booking Confirmation

TRIGGER: New booking created
ACTIONS:
├── Send confirmation email to organizer
├── Send calendar invite to attendees
└── Update room calendar

Meeting Reminder

TRIGGER: 15 minutes before meeting
ACTIONS:
├── Send reminder to organizer
└── Send reminder to attendees

No-Show Detection

TRIGGER: Meeting end time passed
CONDITIONS: Status still "Confirmed"
ACTIONS:
├── Mark as "Completed" or prompt for check-in
└── Log utilization data

Step 6: Calendar View

The dashboard shows:

All rooms in one calendar
Color-coded by room
Click to book available slots
Filter by capacity, amenities, floor
My bookings highlighted

Drag-and-drop reschedules bookings automatically.

The Final Dashboard

After 15 minutes:

✅ Complete booking system with conflict prevention
✅ Calendar visualization across all rooms
✅ Automatic confirmations and reminders
✅ Utilization reporting for optimization
✅ Multi-user support for team booking
✅ Shareable link for company-wide access

Room Booking Dashboard