Map Out Your Roadmap with Taskade: The Best Design Tool for Collaborative Processes
Map out design roadmaps and visualize your workflow with Taskade. Collaborate, discuss, and craft your next design idea seamlessly with our collaborative features and multiple project views. Plan out your next big Idea on our platform. Design is collaborative, it needs to be cracked wide open and shared with the whole team, and Taskade is the perfect tool for the job. Collaborate, discuss, and craft your next design idea seamlessly with our unified workspace across web, mobile, and desktop.
Design is collaborative
Don’t jump straight to your next big idea. Start the design process, talk through it, dig a little deeper. Lay out the steps for you to take to get there, and start visualizing the process before you start building. But you can’t show the whole process to the whole team just yet, it’ll just make you slow down, make mistakes, and lose focus. But you can start by visualizing the pieces. With Taskade, you can plan a project, capture important data, discuss the idea, and then collaborate on how to refine it. It’s a great way to visualize the workflow of a project, and is a product designed for collaborative remote teams.
Make your design workflow more efficient
You’re at home or in your office working on a new design project. Everyone else is working in the same space, using the same tool. You share a common whiteboard or you each have a Mac to exchange content. No problem. What you’re doing now is not collaborative, when you have no idea where everyone stands. You’re all busy and distracted, so the design problems you’re trying to solve never reach any conclusion. Worse, you’re always one step behind everyone else. Let’s face it, the majority of our designs and concepts are made using Adobe Photoshop, Sketch, or Figma. Whatever your tools of choice are, you’re all in a cramped space trying to create and fix designs.
Taskade features that will help you work with others
Taskade allows you to group work into projects and folders that you can then be discussed, tinkered, tweaked, and changed. Work in group projects with multi-user collaboration. Create, manage, and share ideas and assets of your work with ease. Create presentations, share files, and notebooks that groups can use to work together. Organize your entire design workflow inside Taskade.
📚 Resources & Getting Started
🚀 Get Started
- Taskade Genesis — Build AI-powered design tools
- Create Your First App — Step-by-step tutorial
- Community Templates — Browse design templates
🧬 Understand the DNA
- How Genesis Works: Workspace DNA — Your workspace becomes your backend
- 🤖 Custom AI Agents — The Intelligence Pillar
- 🧠 Projects & Databases — The Memory Pillar
Keep Figma. Fix Everything Around It.
Design tools solved the canvas years ago. What is still unsolved is the process wrapped around it: a request that arrived as a Slack message with no deadline, feedback split across Figma comments, an email thread, and a call nobody wrote up, a client who says "just one more small change" for the fourth time, and a final file called v3-final-FINAL that is not the one that shipped.
Taskade Genesis does not compete with your canvas. It builds the intake, the round log, the approval record, and the handoff — the artifacts that decide whether a project is profitable — from a single prompt.
The prompt that builds a design request queue
Build a design request queue. Requests capture: requester, project,
deliverable type, audience, deadline, brand, and a link to reference
material — all required. Add an agent that reads each request and
flags anything missing a clear deliverable or a real deadline before
it enters the queue. Show it as a board with columns Triage, In
Progress, In Review, Approved, Delivered. Give every request a
promised first response of 2 business days and nudge me when one is
about to breach.
What comes back is a published intake form your stakeholders or clients submit to without an account, a triage board your team works, an agent that rejects incomplete briefs before they waste a designer's morning, and an SLA nudge. The required fields are the entire trick — most revision rounds are a brief problem wearing a design costume.
Five Design Ops Artifacts Worth Building First
A revision round log. One entry per round: what was asked, who asked, what changed, and which round it was. When round four arrives, you have a record instead of a memory, and the scope conversation is a document rather than an argument.
A client approval page. A published page listing each deliverable with an explicit approve action and a timestamp. Sign-off stops being an ambiguous "looks good" in a thread and becomes an event you can point at.
A brand and asset handoff library. Logos, type, colour tokens, usage rules, and the current exported files, published as a link you send once. It ends the recurring request for "the logo, but the good version."
A critique and decision log. What the team debated, what was decided, and why. Design decisions get relitigated because the reasoning was verbal; writing the reasoning down is cheaper than having the debate twice.
A case-study and portfolio page. Built from the same project the work lived in, published on your own domain on Business plans, so the portfolio updates as work completes instead of being a yearly chore.
What Lives Where
| Artifact | Where it belongs | Why |
|---|---|---|
| Screens, components, prototypes | ✅ Your canvas tool — Figma or equivalent | Nothing here replaces a design tool |
| Request intake, brief, required fields | A published Genesis app | Requesters submit without an account or a seat |
| Rounds, status, owners, deadlines | A Taskade project across multiple views | Board for flow, Calendar for deadlines, Table for reporting |
| Approval record and sign-off timestamp | A published approval page | An event with a date, not a comment in a thread |
| Nudges, escalation, cross-tool sync | An automation | Chases the reviewer so you do not have to |
Frequently Asked Questions
Does this replace Figma?
No. Taskade is not a canvas tool and does not try to be. Keep Figma, Sketch, or whatever you draw in, and use Taskade for intake, rounds, approvals, handoff, and reporting — the parts of design work that currently live in nobody's tool.
Can clients give feedback without another login?
Yes. A published Genesis app opens with a link, so a client submitting a request or approving a deliverable never joins your workspace and never takes a seat. If you want it private, GenesisAuth adds email-and-password sign-in for that app's users.
How do I stop unlimited revision rounds?
Log them. Build a round log where every request for a change becomes a numbered entry with a requester and a date, then agree a round limit in the brief and point at the log when it is reached. Scope creep survives on ambiguity, and a timestamped record removes it.
Can I get a real sign-off instead of "looks good"?
Yes. Publish an approval page listing each deliverable with an explicit approve action, so sign-off is recorded with a name and a timestamp. That record is what you attach to an invoice or a change order when the conversation reopens.
Can an AI agent help with the writing around design?
Yes. Agents can expand a one-line request into a structured brief, summarize a long feedback thread into an action list, and draft case-study copy from the project record. What they should not do is decide design questions, which is why every draft sits behind your approval.
Can I put a portfolio or client portal on my own domain?
Yes, on Business plans and above. Custom domains, app colors, and app SEO visibility are all Business capabilities — worth it precisely when the artifact is client-facing and needs to read as yours rather than as a third-party form.
Can I brand the app to match a client's identity?
App colors are available on Business plans and above, so a client-facing portal can carry their palette. Agent white-labelling sits on the same tier. On Pro the app works fully; it just carries default styling.
How much does this cost for a small design team?
Free to start. Pro is $10/mo billed annually and adds Agent Teams and webhook triggers. Business is $25/mo billed annually and adds unlimited team seats, custom domains, and app colors — which is usually the tier that makes sense once client-facing pages are involved. See pricing.
What is the fastest way to try this?
Clone something running. The community gallery has live intake queues, client portals, and project boards you can copy into your workspace and rewrite in an hour. Or describe your queue at /create.
Related reading: AI design and branding tools, building a client portal without code, and a free Figma AI alternative.