Taskade – Free Project Management Software for Nonprofits
Nonprofit Organizations face the same challenges as every other team when it comes to project management. If you’re here, chances are that you’re looking for a solution to help manage teams and projects for your nonprofit organization. While you’re at it, why not consider a tool that can help manage other aspects of your nonprofit organization?
We’re talking about a tool that can help you with multiple aspects such as event planning, managing volunteers and fundraising activities, and more!
While your nonprofit organization may face similar challenges to other teams, we know that a key concern for your organization will be to keep costs low while having an effective tool to improve your productivity.
We understand your unique challenge, and this is why Taskade is the best free tool for your nonprofit organization.
What is Taskade?
Taskade is an online productivity and collaboration tool that can be used for nonprofit organizations. Founded by John Xie, Dionis Loire, and Stan Chang in 2017, we aim to help remote teams and individuals get work done faster and smarter.
Taskade is a versatile and simple tool that can improve your productivity while also encouraging communication and collaboration. Taskade can be used as a simple collaborative to-do list, or even as a solution for managing teams and complex projects.
With Taskade, you can organize tasks, take detailed notes, automate repetitive workflows, collaborate via free and unlimited built-in video chat with your team, and more, via an all-in-one unified workspace.
Taskade is the best free project management software for your nonprofit organization because our free-forever plan is loaded with features to help you get work done.
Use Taskade to save you time and money so that you can allocate more resources to further the cause of your nonprofit organization.
Get started instantly for free today.
What Can Your Nonprofit Use Taskade For?
Manage Projects and Task Lists
Make use of customizable board views to visualize your projects into digestible smaller tasks. Multiple board views are available even on Taskade’s free plan, allowing you to get more work done the smarter way.
Check out our wide range of features the you can use to fit the unique needs of your nonprofit organization.
Collaborate as a Team
Collaborate with your team in real-time with free and unlimited chat and video conferencing available on every project. Communication can make or break your project. This is why we decided to make our communication features free forever so that you can collaborate to get more work done.
Plan Events
We know that a key facet to the success of nonprofit organizations is to plan events to the detail. We have a wide range of templates, including fully customizable planning templates to help you save time and get started as quickly as possible.
Organize Fundraising
Organizing fundraising can be a daunting task, which is why we want to make it simple for you. Regardless of your fundraising method, our fully customizable project management templates can help you organize and get your fundraising efforts up and running.
Manage Volunteers
Managing volunteers can get complicated, especially when it comes to nonprofit organizations. Choose from our wide range of team management templates to help you manage your team and volunteers for your organization.
SOPS (Standard Operating Procedures)
Keep your organization running smoothly with our wide range of Task Management templates. Taskade is versatile and easy to use, making is a good tool to keep things running.
📚 Resources & Getting Started
🚀 Get Started
- Taskade Genesis — Build AI-powered nonprofit tools
- Create Your First App — Step-by-step tutorial
- Community Templates — Browse nonprofit templates
🧬 Understand the DNA
- How Genesis Works: Workspace DNA — Your workspace becomes your backend
- 🤖 Custom AI Agents — The Intelligence Pillar
Name the Job, Not the Category
Nonprofit software sells itself by category — "donor management," "volunteer management," "grant management" — and small organizations end up paying for three systems to do five jobs, none of which quite match how the work actually runs. The jobs are much more specific than the categories: get the acknowledgment letter out inside 48 hours, do not miss a grant report deadline, fill Saturday's volunteer shifts, and give the board something readable before the meeting rather than during it.
Taskade Genesis builds the app for the job. You describe the workflow in plain English and get a running app in a workspace where agents draft the writing and automations chase the deadlines.
The prompt that builds a grant calendar
Build a grant tracker for a small nonprofit. One entry per grant with:
funder, program, amount requested, status, submission deadline,
reporting deadlines, and the staff owner. Show it as a calendar and a
board. Remind the owner 30, 14, and 3 days before any deadline, and
send me a Monday digest of everything due in the next 45 days. Add an
agent that drafts the interim report from the entry's notes.
What you get is a Grant Pipeline project you can read as a calendar, a board, or a table, three escalating reminder automations per deadline, a Monday digest, and an agent that turns your program notes into a first-draft report. The reporting deadline is the one that quietly costs organizations renewals, and it is the one nobody has a system for.
Five Nonprofit Workflows Worth Building First
The 48-hour thank-you. A gift arrives, an agent drafts an acknowledgment in your voice referencing what the gift funds, a person approves it, and it goes. Stewardship is almost entirely a latency problem, and latency is what automations are for.
A LYBUNT list that acts. Donors who gave last year but not this one, surfaced automatically each month with a suggested outreach owner — instead of being discovered in October when someone finally runs the report.
A volunteer shift board with self-service. A published sign-up page volunteers open from a phone, with a confirmation and a day-before reminder. No-shows drop when the reminder is automatic rather than dependent on a coordinator having time.
A board packet that assembles itself. Program metrics, financial summary, and staff updates collected in one project, with an agent that writes the narrative sections and a published read-only page board members open on their own. No seat required to read it.
An in-kind and restricted-fund log. What came in, what it is restricted to, and what has been spent against it — the record that makes an audit or a 990 preparation short rather than archaeological.
What to Keep, What to Build
Being honest about scope makes this decision faster:
| The job | Keep your existing tool | Build it in Taskade |
|---|---|---|
| Processing donations and issuing tax receipts | ✅ Your payment processor or donor CRM of record | — |
| Accounting and the 990 | ✅ Your bookkeeping system | — |
| Grant deadlines, reporting, and drafting | — | ✅ Build it |
| Volunteer shifts, sign-ups, and reminders | — | ✅ Build it |
| Program outcome tracking for funders | — | ✅ Build it |
| Board packets and stakeholder reporting | — | ✅ Build it |
Taskade connects to what you keep through 100+ integrations — triggers pull events in, actions push data out — so a new gift in your processor can start the thank-you workflow without anyone rekeying it.
Frequently Asked Questions
Do we pay per donor record or per contact?
No. Taskade is priced flat per plan, not per contact or per record, so a growing donor file does not move you into a more expensive tier. Free to start, Pro at $10/mo billed annually, Business at $25/mo billed annually with unlimited team seats. See pricing.
Do volunteers and board members need paid accounts?
No. Anyone using a published Genesis app — a volunteer signing up for a shift, a board member reading the packet — opens a link rather than joining your workspace, so they never consume a seat. Only staff who edit inside the workspace need one.
Will this replace our donor database?
Not the system of record, and you should not want it to. Keep the tool that processes gifts and issues tax acknowledgments. Taskade builds the workflows around it — stewardship timing, grant deadlines, volunteer logistics, board reporting — and connects to your existing systems so the data does not get typed twice.
Can it track grant reporting deadlines, not just submission deadlines?
Yes, and that distinction matters. Give each grant its own reporting dates as separate fields, then set escalating reminders against each one. A missed report is a renewal risk, and reporting deadlines are the ones that fall out of most calendars because they land months after the excitement of the award.
Can an AI agent draft our donor communications?
Yes. An agent reads the gift details and your past letters and drafts an acknowledgment or an update in your organization's voice. It drafts; a person approves before anything sends. That approval gate is not optional in fundraising and it is built into how automations are wired.
Is there a nonprofit discount?
The free plan is genuinely usable for a small organization, and it is the right starting point. For discount eligibility on paid tiers, contact the team with your details rather than relying on a figure quoted here.
Can we run this with a two-person staff and no IT support?
Yes — that is the design target. There is nothing to install, host, or maintain, and building an app means describing it in a sentence rather than configuring a database. If you can write the grant report, you can build the grant tracker.
Can volunteers sign up from their phones?
Yes. A published shift board opens in any mobile browser without an app install or an account. If you need it restricted, GenesisAuth adds email-and-password sign-in for the app's own users.
Can we put our own branding on it?
Yes, on Business plans and above, which is where custom domains, app colors, and app SEO visibility live. A shift board or donor portal on your own domain reads as part of your organization rather than a third-party form.
Where does our data live?
In your own Taskade workspace. Apps read and write live workspace data, and everything stays exportable as ordinary projects. More at security.
Related reading: AI nonprofit automation, building a nonprofit hub, nonprofit community portals you can clone, and a free Bloomerang alternative. Or clone a running one from the community gallery.