AI-Powered Agency Assistant

Leverage the power of AI and ChatGPT to build a more efficient running agency. Get more done faster, all in a collaborative workspace for your team right inside Taskade.

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AI-Powered Productivity.AI-Powered Productivity.

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A second brain for you and your teams.

Five AI-powered tools in one to supercharge your team productivity. With Taskade, all your work is in sync in one unified workspace.

Automate 700+ Tasks

From marketing, sales, support, HR to startup, and agency work. Get things done 10x faster with AI-powered chat bot, project assistant, and workflow automation.

Replace ChatGPTReplace JasperReplace CopyAI

Generate Workflows

Spark creativity with a single task or objective. Generate dynamic to-do lists, flow charts, mind maps, and more. Visualize your project in various views like lists, boards, calendars, mind maps, org charts, and action views. Streamline your workflows and bring your vision to life.

Replaces TrelloReplaces AsanaReplaces Monday

Chat with AI

Bring your projects to life with an AI assistant designed for brainstorming and task coordination. Engage in conversations with your tasks and documents, and choose a persona tailored to various roles and expertise. Taskade AI is ready to assist you right inside your projects.


Visualize Notes

Embrace a smart, structured outlining experience, mirroring your brain's natural organization. Create infinite connections and levels of hierarchy, with real-time syncing.


Brainstorm with AI

Harness AI to generate new ideas and map out anything. Turn thoughts into action items and track progress across views. Taskade is your mind map, transforming ideas into dynamic workflows, like the art of origami.


The next generation of team collaboration.

Share here, there, and everywhere. Shareable links make it easy to send projects for review, invite others into your workspace, or hop on a real-time chat and video call with stakeholders anywhere.

Taskade Calendar App

Unlimited Sharing

Easily share projects with guests, clients, and teams to chat and collaborate seamlessly across all devices. Experience real-time synchronization with Taskade, ensuring your team stays in sync on the Web, Mobile, or Desktop app!

Task Management App

Multiple Projects, Multiple Teams

Manage multiple projects and teams with ease with secure and separate workspaces.

Video Chat

Have great meetings with your team and clients. Collaborate on the same page with built-in video chat, screen sharing, and real-time syncing,


Taskade Is the Best Project Management Tool for Agencies

Building marketing strategies, juggling creative and complex projects, and fostering client relationships on top of that can be a challenge. Especially when you're working with multiple clients across diverse verticals. 

We understand your pain, and Taskade is here to help you and your agency work faster, smarter, and more efficiently.

How to Manage Client Projects With Taskade

Taskade is designed to help agencies organize their workflows, keep track of active projects, and stay in touch with clients in the same window, in the same app. Here's how it works.

Workspaces, Folders, and Projects

Taskade uses a simple, three-tier hierarchy that divides the workflow into Workspaces, Folders, and Projects. Combined, the three levels give you the freedom to organize work, group clients, and categorize projects any way you want. Let's learn how each of those elements fit into the productivity puzzle.

If you’re an agency that works with multiple clients, you can easily use Taskade as a central hub to organize your projects and set them up for team collaboration.



A Workspace represents your business or organization. It includes all your projects, folders, and templates and gives you a high-level overview of all business activities. Each Workspace is billed separately.

Do note that sharing a Workspace with a team member does not automatically grant them access to Folders within the Workspace.

Instead, it gives them access to Workspace Projects and templates only (Yes you can have projects within a workspace as well).

You have the ability to invite as many team members as you’d like into your respective folders.


Folders are "nested" inside a Workspace and can contain their own sets of projects and templates, separate from the parent Workspace.

Every Folder in Taskade is private by default, which means that only users you invite can access it.

You can create an unlimited number of Folders to manage your clients or individual projects. You can also use Folders to group users within your agency into teams or departments.

For an agency, you can create one folder per client to separate your work. You can also create personal folders to organize your personal work, and folders for your team and departments so that they can have a common space to work together.

Folders are private by default so they're perfect for working with different clients/groups of people within one Workspace.


Taskade Projects are small but mighty. A single Project can be like a page in a notebook or a highly organized collaboration hub where you’ll chat and collaborate with your team and clients in real time. 

Your agency can use Projects to:

  • Write and collaborate on briefs.
  • Manage individual projects.
  • Brainstorm ideas and solve problems.
  • Communicate with clients in real time.
  • Organize team calls and video conferences.
  • Keep track of tasks and check progress.

And more!

Click on this link to find out more about how to use Taskade Projects.

Manage Multiple Clients With Ease 

It’s easy to work with different clients and your team via Taskade. In this example, assume you’re a small agency working with 3 different clients. 

Here’s an example of how you can set up your Workspace on Taskade:

Client Work (Workspace)

  • Client 1 (Folder)
    • Project A
    • Project B 
  • Client 2 (Folder)
    • Project A
    • Project B
  • Client 3 (Folder)
    • Project A
    • Project B

In this example, you will host separate client folders in a workspace dedicated to client work. Each folder is invite-only by design and includes a unique set of projects and templates that are only visible to folder members.

This means that the team from the ‘Client 1’ folder won’t be able to see the contents of other folders unless you send them an invitation.

By using this structure, you'll be able to maintain different custom workflows between your clients simply by categorizing them into folders respectively.

Key Taskade Features for Working With Clients

Taskade is an agency project management tool that is loaded with features. An agency has many moving parts, therefore clarity is essential when collaborating with your team to get work done for your clients.

Here are some key features that can help:

  • 6 powerful project views
  • Assign tasks and set deadlines
  • Assign tags to set task progress
  • Unlimited tasks and subtasks
  • Built-in chat and video calls in every project
  • User roles and permissions
  • 500+ customizable templates
  • And more!

Taskade’s Project Views

Taskade features six powerful project views—List, Board, Calendar, Mind Map, Action, and Org Chart. All six are available in our free plan so you can switch between workflows without limitations. Toggle between views to help you visualize your projects the way you want to.

Collaborate and Communicate To Get Work Done On Taskade

One of the killer features that Taskade has is the ability for you to chat and host video calls within your project

Our unlimited chat and video conferencing feature is built into every project you create so you can communicate with your clients and get work done with your team in the same window, via the same app.

Invite as many clients and guests to your project, get on a call and take notes within the same project. 

Get a Headstart on Client Management With Taskade

Client management can get pretty hectic. To be good at it, you’ll need all the help you can get.

Our library of over 500+ templates means that you can choose from a wide range of templates to help you get a head start on your client projects. The best part? It’s completely free. 

Here are some templates that your agency can use for a start:

How Much Does Taskade Cost?

You can use Taskade to get work done for free. 

Once you’re used to Taskade, consider upgrading to our Unlimited plan to get access to even more advanced features to maximize your productivity.

But don’t sweat it though, our free plan has enough features to help you get work done with your team, regardless of size.

What’s more, you can invite as many users and guests into your Taskade Workspace/Folders/Projects for free. If you're looking for a project manager for team collaboration, Taskade is your best bet.

Taskade Free Plan

  • Unlimited Tasks & Projects
  • Unlimited Members & Guests
  • Unlimited Folders & Teams
  • Templates, Calendar, Repeat Tasks
  • Real-time Collaboration
  • Built-in Free Chat and Video Call

Taskade Unlimited Plan – Starts from $5/month

  • Everything in Free, plus:
  • Version History
  • Advanced Permission
  • Cloud Upload Integration
  • 2-Way Calendar Integration

Scale Your Agency With Taskade

Scaling your agency is expensive and complicated. However, Taskade can help you manage your client projects without burning a hole in your wallet.

Our free plan has more than enough features to help you get work done faster with your team. Taskade is the best project management tool for agencies. Manage projects and deliver them to your clients on time.

Keep everyone in the loop and spend less time toggling between tools. Try Taskade for free and get more work done for your clients today 😉

More Templates

Agile Sprint Planning

Streamline your agile sprint planning with this user-friendly template. Get organized and achieve your goals faster.

Sprint Retrospective Meeting

One of the most important parts of a successful agile project team is the sprint retrospective. This template will help you to run effective retrospectives and track all the action items that come out of it.

Daily Stand-Up Scrum Meeting

The simplest method to organize your next daily scrum meeting—plan and organize your meetings to stay on track without stress.

Team Task List

Keep your team organized and focused with this collaborative team task list—boost team productivity and get more done together!

Team OKR Tracker

Define and track team objectives and goals collaboratively—it’s time to make sure everyone is working towards the same goal!

Team Status Report

Keep track of team projects and project statuses in one task list while collaborating with your team in real-time using this simple document.

Weekly Team Workflow

Plan ahead, track, and manage your weekly team sprint—stay on top of your team’s objectives for the week.

Recurring Tasks Checklist

Don’t let recurring tasks catch you off guard. Use this checklist to organize all of your routine tasks in your personal or professional life and make sure that none of them falls through the cracks again.

Team Project Dashboard

Looking for a centralized option to provide an overview of a team project? This team project dashboard template is just the thing. Track start dates, end dates, the overall scope and vision of the project, as well as tasks at risk and milestones all in one place. See all the moving parts of your project in one place.

Weekly Team Update

Improve team communication and collaboration by sending regular team updates your team will thank you for.

Responsibility Assignment Matrix for Event Planning

The simplest way to define roles and assign responsibilities——customize the template, assign roles and responsibilitie, and make sure your team knows what to do next.

Minimalist Project Board

This minimalist project board is a simple tool for keeping track of your current, future, and completed tasks. Manage projects with boards and cards, and get things done!

Supercharge your workflow with Taskade AI.

Automate 700+ tasks across marketing, sales, support, HR, startups, and agencies. Generate streamlined workflows, spark creative ideas, automate tasks, and chat with AI in every project. Embrace the future of productivity with Taskade, the AI-powered workspace for modern teams.

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