Definition: A task in Taskade is a unit of work or an item on a to-do list. It's something you plan to accomplish, like a goal or an assignment.
A task is the smallest unit of work in Taskade — a single line you can check off, assign, schedule, nest, and automate. Tasks live inside projects, and the same task list renders across all 7 project views (List, Board, Calendar, Table, Mind Map, Gantt, Org Chart) without ever duplicating your data. Add a due date and it appears on the Calendar. Add an assignee and it shows in My Tasks.
TL;DR: A task is the atomic to-do in Taskade — checkable, assignable, schedulable, and infinitely nestable into subtasks. Every task syncs in real time across all 7 project views, and AI agents can create or complete tasks for you. Build your first project free →
What a Task Looks Like Inside Taskade
A task is one row in your project. Check it to complete it, indent it to make it a subtask, or open it to add a due date, assignee, comments, and attachments. Here is the same project shown in two views — note the tasks stay identical, only the layout changes.
┌─ List View ──────────────────────────────────────────────┐
│ ☐ Launch Q3 newsletter @maya Jun 12 🔁 │
│ ☑ Draft subject lines @maya Jun 08 │
│ ☐ Design header banner @leo Jun 10 │
│ ☐ Schedule send in tool — Jun 12 │
│ ☐ Collect customer quotes @priya Jun 14 │
│ ☑ Finalize budget @maya Jun 05 │
└──────────────────────────────────────────────────────────┘
┌─ Board View ─────────────────────────────────────────────┐
│ To Do In Progress Done │
│ ┌────────────┐ ┌────────────┐ ┌────────────┐ │
│ │ Header │ │ Subject │ │ Budget │ │
│ │ banner @leo│ │ lines @maya│ │ @maya ☑ │ │
│ ├────────────┤ └────────────┘ ├────────────┤ │
│ │ Customer │ │ Draft subj │ │
│ │ quotes │ │ lines ☑ │ │
│ └────────────┘ └────────────┘ │
└──────────────────────────────────────────────────────────┘
Where Will You Find a Task Inside of Taskade?
You can find tasks stacked under your project headers or nested in sub-lists. Each task can have an unlimited number of “nested” subtasks. Think of them as smaller steps within a bigger objective. Subtasks help you stay organized and make the main task more manageable since they can be completed on by one.
The Lifecycle of a Task
A task moves through a predictable lifecycle, whether you advance it by hand or let an AI agent and a reliable automation workflow do it for you.
What Can You Attach to a Task?
A task is more than a checkbox. Each one can carry the context it needs to actually get done.
| Task property | What it does | Where it shows up |
|---|---|---|
| Checkbox | Mark complete or incomplete | Every view |
| Assignee | Hand the task to a teammate | My Tasks, Board swimlanes |
| Due date | Schedule when it's due | Calendar and Gantt views |
| Subtasks | Break work into nested steps | Indented under the parent task |
| Comments & mentions | Discuss inline, notify with @ | Task detail panel |
| Recurring schedule | Auto-regenerate on a cadence | Recurring tasks |
| AI actions | Let an agent create or complete it | Across all views |
How AI Agents Work With Tasks
Taskade AI agents and Taskade EVE can read, create, assign, and complete tasks directly inside a project. Using their 34 built-in tools, agents can turn a single prompt into a structured task list, then keep it moving — generating subtasks, drafting content for each item, or marking work done as it finishes. In orchestration mode, a manager agent plans the steps, delegates each task to a specialist, and adds a review step before the work is marked complete. This is part of Taskade's Workspace DNA loop: Memory (your projects and tasks) feeds Intelligence (agents), which drives Execution (automations).
Frequently Asked Questions
What is the difference between a task and a subtask?
A task is a top-level item in your project, while a subtask is a nested step indented beneath a parent task. Tasks can have an unlimited number of subtasks, and each subtask can itself contain more subtasks. Completing all subtasks does not auto-complete the parent — you check the parent off separately so you stay in control of the milestone.
Can I assign a task to a teammate?
Yes. Open any task and add an assignee, and it instantly appears in that person's My Tasks view across all their projects. Assignees sync in real time, so the teammate sees the task the moment you hand it off. You can also mention them in a comment with @ to notify them about specific details.
Do tasks appear in every project view?
Yes. The same task list renders across all 7 project views — List, Board, Calendar, Table, Mind Map, Gantt, and Org Chart — without duplicating your data. A task you check off in List view is instantly checked in Board view, because every view reads from one shared source. Switching views changes the layout, never the underlying tasks. See project views for details.
How do recurring tasks work?
A recurring task automatically regenerates on a schedule you set — daily, weekly, monthly, or a custom cadence. When you complete one instance, Taskade creates the next occurrence with the same details. This is ideal for routines like weekly standups or monthly reports. Learn more in recurring tasks.
Can AI create and complete tasks for me?
Yes. Taskade AI agents and Taskade EVE can generate a full task list from a single prompt, add subtasks, draft content for each item, and mark tasks complete as work finishes. You can also connect reliable automation workflows so tasks are created or updated automatically when an event happens in one of 100+ connected tools.
Related
- Project — the container your tasks live in
- Project Views — see the same tasks in 7 layouts
- My Tasks — every task assigned to you in one place
- Recurring Tasks — auto-repeat work on a schedule
- AI Agents — let agents create and complete tasks
- Build an app with Taskade Genesis →
For More Information About Tasks
For step-by-step guides on adding and managing tasks, visit Learn Taskade: Add a task and subtask.