Teams work best when everyone knows what they need to do. Whether you manage a team that works together in an office or remotely across time zones, you need to build a high-level and context-rich team task list so they can collaborate more effectively.
What Is a Team Task List?
A team task list is a high-level overview of tasks your team needs to complete to deliver a project. The list lists details like task description, priority, person assigned, and due date. It’s a simple and powerful tool that keeps all team members on the same page.
Our team task list template is a basic framework that includes task categories and other pointers designed to help you tailor the list to your team’s workflow. This handy document will save you time and effort and make it possible to kick-start all kinds of projects.
Keep Your Team on Track With the Team Task List Template
This team project task list template is just a start. Fill in the gaps, add unique tasks for each new project, and set everything up before you start getting work done with your team:
- Customize tasks: Add context by uploading images and other project files directly to the template page. You can also use #tags to set task priorities.
- Stay on schedule: Add due dates to help your team stay on top of urgent tasks. Don’t like lists? View all tasks in a convenient Calendar view.
- Share and collaborate: Share the template with your team and get work done together in real-time. Don’t forget to assign tasks with @mention.
How to Use the Team Task List Template
- To get started, sign in to your Taskade account or sign up for free.
- Open the template link and click on the ➕New Project button.
- Choose the Workspace where you want to create your team task list.
- Customize the list using Taskade’s editing and formatting features.
- Finally, click on the Share button next to your profile photo to start collaborating.
For your team to be as productive as it can be, whether you are working together in an office or remotely scattered across the country or world, having a team task list that everyone is working off of can make your team as productive as possible.
Physical lists and things like sticky notes are not shareable, and don’t allow for collaboration. Even spreadsheets are often cumbersome to set up and are missing simple features like the ability to tag a teammate to a task.
Even most of the basic to-do list templates you will find on the web are often inflexible and do not allow you to customize them to the needs of your specific team or project.
With Taskade, and this team task list template as a starting point, you can build project task lists that will help your team to work together more efficiently and productively.
What is a task list template and why are they helpful?
A task list template is a typical task list for how you and your team like to work through projects. It already has all the headers, categories, and basic processes in place. It’s an outline waiting for you and your team to fill in with what needs to get done.
Having a to-do list template allows you to copy it for each new project that comes along and gives you a solid starting point without having to start from scratch each time.
This allows you to jumpstart new projects quicker. While many teams are starting from scratch with a blank spreadsheet, your team can get work right away listing, organizing, and assigning tasks that need completed.
To-do list templates are beneficial for both existing employees and new hires. They help existing team members collaborate together more efficiently while also giving new hires a sense of direction, allowing them to jump right into your team’s workflow faster.
How to create a task list template for your team that will make them more productive
First, skip the spreadsheets. Yes, they can work and can be built into a rudimentary project task list management tool, but they lack a lot of features that most task management tools like Taskade have baked right in, such as being able to tag teammates, leave comments on tasks, and move tasks from one list to another.
Choose what statuses you need for your tasks
You have chosen which tool you are going to work in. Next, you need to decide what status options you will need for your tasks. Common ones are “to do,” “working on,” and “complete.”
Some teams need more complexity than that. For example, if something comes up where a team member needs additional support for a task, you might want to use something like “stuck.”
Other times a task might be in a holding pattern waiting for another task or group of tasks to be completed. Something like “waiting,” could be a status you want to use.
There might be tasks that require management review which could be designated as “ready for review.” Get productive with a to-do list template today.
Decide what details your tasks will need to include
Be careful here not to go overboard. You want to give your team members everything they need to work efficiently, while not bogging them down with too many minute details.
In addition to statuses, you will usually want to include which team member or team members are assigned the task and a due date or expected completion date. From there, you have to decide will attaching files be needed? Should you also include start dates? What about priority statuses?
Would it be easier to break your team members down into smaller teams that can then be assigned to tasks?
Create multiple task list templates for different project types
One of the great things about most project and task list management tools is their flexibility in letting you create what you need for your team.
You do not need to take a one-template-fits-all approach. For task lists, a simple task tracker template can go a long way.
If you work in a marketing agency, for example, you might want one template for content creation tasks, one template for your podcast production, and a different to-do list template for client social media calendars. Each of these is not necessarily going to need the same details for their tasks.
Now you have pre-made task list templates to deploy for your team as needed
Having these task tracker templates prepared and ready to go allows you to quickly deploy new projects with your team without having to start from scratch with each new project.
You can help your team to get even more focused by creating daily and weekly task list templates for each of them to use.