Templates for design team sprints, U/I designs and redesigns, web design and development, and for building SOPs for your design team. You will also find customizable templates you can use to build mobile UI's, product designs, for managing your remote design team.

Design Templates | Web Design & Product UI UX

Design

Templates for students and school administrators. Track all your school assignments, exams, and other activities with one of our simple to use templates for college and high school students. For school administrators we have organizational charts to map out your educational institutions staffing.

Education Templates | Assignment Trackers, Schedules, Educational Planners

Education

Templates for everything an engineer might need including onbording, tech stacks, QA testing, managing sprints, and building SOPs for your team.

Engineering Templates | Web Development & Mobile Apps

Engineering

Automate your workflows with featured templates for free. Taskade is an all-in-one collaboration platform for remote teams with 200+ templates.

Featured Templates | Workflows & Productivity Tips

Featured

Here you will find templates built for game designers and developers to help game design teams collaborate, assign tasks, and communicate effectively.

Gaming Templates | Game Design & Development

Gaming

Utilize one of these templates to create your own list of tips for boosting productivity, managing remote teams, brainstorming a mindmap, or taking better meeting notes.

How-Tos Templates | Productivity Guides & Tutorials

How-Tos

Templates for property management, household maintenance, or creating a store cleanup list.

Maintenance Templates | Property and Vacation Home Management, Building Maintenance

Maintenance

You will find templates for managing all of your marketing content across each channel you use. Organize your campaigns and teams all in one place with one tool. 

Marketing Templates | Content Strategy, Marketing Plans, Social Media Schedules

Marketing

Use our templates to create and plan effective meetings that people want to attend. Whether it is your daily stand-up meeting or a quarterly meeting with your marketing team, our templates will make it easy for you to build agendas, assign meeting tasks, and track action items.

Meeting Templates | Agendas, Meeting Notes, Action Items, Check-In Meetings

Meetings

[Mind maps have a number of uses](https://www.taskade.com/blog/mind-map-use-cases/). They can be used for brainstorming new ideas, mapping out processes, and better learning. A mind map gives you a diagram for representing concepts, words, items, or even tasks. Ideas in a mind map are usually branched out from a central concept. 

Their visual nature is believed to boost learning and memory. A mind map takes an otherwise long list of monotonous information and converts it into something colorful, memorable, and highly organized, all in a diagram format that works in line with your brain’s natural way of processing information.

It's useful to [learn how to create effective mind maps](https://www.taskade.com/blog/mind-map-ultimate-guide/) as this can help improve your productivity.

## Uses for mind maps

One of the main uses of mind maps is brainstorming. [Brainstorming is a great way to generate ideas](https://www.taskade.com/blog/remote-brainstorming-remote-team-mindmapping/) and get new perspectives on your existing thoughts and plans. When you create a mind map, you can draw connections between ideas that you may not have considered otherwise, which helps to stimulate creativity. Additionally, using a mind map while brainstorming allows you to organize your thoughts and stay focused on the task at hand.

Another common use for mind maps is organizing information. Whether you are creating a project plan, planning an event, or putting together a presentation, mind maps can help you keep all of the necessary details straight. 

You can create a visual representation of your ideas, which makes it easy to see how different pieces fit together. Additionally, creating a mind map can help you avoid getting bogged down by the details and focus instead on the big picture ideas that are most important.

Mind maps can be used for many other purposes as well, including note-taking, planning your day, predicting outcomes in a project, and to-do lists.

## The benefits of using mind maps

[Mind maps are a great tool for improving productivity and increasing efficiency](https://www.taskade.com/uses/mind-mapping). They allow you to be more organized, focused, and creative, which ultimately enables you to get more done in less time. Additionally, mind maps are versatile – they can be used for a variety of different tasks and purposes, which means that you can stick with just one tool instead of having to learn a new approach for each project.
If you are looking for ways to improve your productivity and efficiency, then mind maps may be the perfect solution. From [brainstorming](https://www.taskade.com/templates/mindmap/brainstorm-new-ideas) to organizing information, they can help you stay organized and focused while allowing you to create more ideas and get more done in less time. So whether you are planning an event or working on a project, mind maps can be a valuable tool that can help you achieve your goals.

## How to create a mind map

Now with Taskade, you can give a unique take on your typical to-do list switching quickly between a traditional task list view to a mind map view with just the click of a button.

Create your to-do list and then just hit the “mind map” button at the top of the workspace and watch as Taskade instantly transforms that to-do list into an interactive mind map.

You can also do the reverse. You can start in the mind map view, build out your mind map, and then change it to a list view to see it converted into a typical task list.

Check out the templates on this page to get started building your next mind map. Additionally, pick from our [list of the best mind mapping apps](https://www.taskade.com/blog/best-mind-map-apps-for-windows-and-mac/) out there and kickstart your mind mapping journey today.

[Create beautiful mind maps with Taskade](https://www.taskade.com/uses/mind-mapping) today.

Use our free mind map templates to plan, organize, and brainstorm for your next project. You will find templates for product and business launch brainstorming, stand-up meetings, issue tree maps, and more. Use one of our templates to build your own ultimate mind map.

Mind Map Templates | Mind Mapping Examples

Mind map

You will find templates you can customize for your music production. You will find templates for everything from producing your next new song to a mixing workflow checklist.

Music Templates | Artist, Marketing, & Production

Music

Use one of these templates to build your organizational chart. You will find templates for hospitals, tech startups, human resources, educational institutions, and more. Track your team and organization as it grows.

Organizational Templates | Education, Corporate, Government, Non-Profit, Org Charts & Structure

Organizational

Templates to help you track all your personal task lists, goals, habits, and hobbies. Find templates for bullet journaling, personal task tracking, home hunting, and party planning.

Personal Templates | Planners, Habit Trackers, To Do Lists

Personal

Prepare for your next event, project, or retrospective meeting with our planning templates. You will find a template for everything from wedding plans, to birthday parties, to your next business trip.

Planning Templates | Event Planning, Trade Show, Wedding, Graduation

Planning

Ready to launch the next great product in your market or have you already launched and need to track customer feedback and create a roadmap for future development? Our product management templates give you a great place to get started. You will find templates for roamaps, A/B testing, issue trackers, change requests, and product change logs.

Product Management Templates | Issue Trackers, Change Logs, QA and A/B Testing

Product Management

Templates for your video production needs. Create a pre-production checklist and make sure you hit every task with our video production template.

Production Templates | Pre-Production Checklists, Production Schedules

Production

Here you will find project management templates to help you and your team complete tasks, collaborate on work, delegate assignments, and communicate effectively on what needs to get done. Everything you need for your scrums, sprints, and agile project solutions as well as simple team task lists to keep your team on track. You will find every project management workflows here.

Project Management Templates | Sprint Templates, Team Dashboards, Task Lists

Project Management

Here you will find templates to help you be more productive working from home or for managing a team of remote workers. There are templates for creating your remote work policies and procedures, building a tech stack, conducting remote meetings with your team, and managing a remote project.

Remote Work Templates | Distributed Team Checklists, Online Retrospectives, Project Hub

Remote Work

Use these customizable templates for planning out case studies, gathering and analyzing product feedback, measuring UX metrics, or conducting your next A/B test.

Research Templates | Case Studies, User Experience and Product Feedback

Research

Templates for product roadmaps, sprints, project overviews, launches and more. Manage where you are going with your product with one of our easy to use templates.

Roadmap Templates | Project Roadmaps, Overviews, Release Schedules

Roadmap

Startups have a lot to keep track of and it can sometimes feel overwhelming. Our templates can help you track everything from investors to launch prep. You will also find templates for meetings, presenting to investors, Y Combinator prep sessions, and more.

Startup Templates | Business Plans, Launch Plans, Pitches, Board Presentations

Startups

Business strategy templates for client proposals, KPI trackers, project kickoffs, SWOT analysis, and more to keep your business on track towards your goals.

Strategy Templates | Roadmap & Strategy Templates | SMART Goals, SWOT Analysis, Proposals, Corporate Vision Planning Documents

Strategy

## What is Task Management?

Task management is the process of managing tasks and projects from start to finish. The most complex projects are essentially just a large number of tasks that add up to be a sum of their parts. With effective task management, you can tackle even the most complex projects and ensure that they’re being completed on time.



Task management includes managing your limited resources to juggle multiple tasks in terms of their priority and complexity. Managing tasks can be made simple with proper task management software.

## What is a Task Management Tool?

A task management tool is a software that was developed to help you manage and complete your tasks. The most basic task management software will include some form of a [to-do list](https://www.taskade.com/templates/task-management/task-list) to track and check out completed tasks.



However, tools such as [Taskade offer advanced features](https://www.taskade.com/features) to help you take your task management skills to the next level. 



There are a multitude of task and project management tools out there, which is why we’ve compiled a [list of the best tools to help you manage your projects](https://www.taskade.com/blog/best-project-management-tools/).

[Use Taskade for task management](https://www.taskade.com/uses/task-management) today and get work done the smarter way.

Automate your workflows with task management templates for free. Taskade is an all-in-one collaboration platform for remote teams with 200+ templates. Create task lists, mindmaps, projects, and more. Get things done, faster and smarter with Taskade.

Task Management Templates | Task and To Do Lists, Pomodoro, GTD

Task Management

Use one of our team management templates to build and guide your team to success. You will find templates for recruiting, onboarding new employees, employee reviews, goal setting meetings, and more.

Team Management Templates | New Hire Onboarding, Recruiting, HR Guides, Employee Evaluations

Team Management

These templates will help you to plan your ultimate trip itinerary, for everything from your next family vacation to an exotic getaway. You can also create your very own travel bucket list and check off the destinations as you hit them.

Trip Planning Templates | Itineraries, Road Trip and Vacation Planners

Trip Planning

Templates for preparing for your Y Combinator interview, weekly planners, and guides from other founders

Y-Combinator Templates | Startup Application Documents

Y Combinator

## What Is Airtable?

Airtable is a hybrid tool that merges spreadsheet functionality with database storage capabilities. Howie Liu, Andrew Ofstad, and Emmet Nicholas founded the company in 2012 as a solution for businesses to better organize their information digitally.

If you don’t organize your information well, it can lead to a lower productivity level in your company. With its cloud database solution, Airtable gives you the ability to build anything from simple to very complex databases to organize all of your information. 

Building databases usually require help from engineers, but with Airtable, you can create these databases without having to worry about coding at all. Information stored on Airtable can be filtered and manipulated, helping you to better visualize large amounts of information.

Think of Airtable as a cross between excel and a database that’s loaded with more features.

## Features of Airtable

Airtable has a few features to help you store and organize your data. 

An Airtable Workspace contains Bases, which contain all your project information. Each Workspace will ideally have a few unique Bases which contain organizational information relating to that area.

Bases contain Tables, which take some inspiration from spreadsheets. Information in Airtable is stored within Tables, and you can have multiple Tables within your Base.

For example, you could have a content workspace, which contains an editorial base. Your editorial base would then contain a few tables such as an article ideas table, a blog schedule table, and other tables relating to editorial.

After storing your data, you can switch between a few views including the classic Spreadsheet view, Kanban, Gallery, Calendar, and Gantt view. 

Airtable isn't exactly beginner-friendly, but if used correctly it can be a powerful tool to store and organize your information. To make things easier for beginners, Airtable has templates available to help kickstart your project since every project begins as a clean slate.

In contrast, Taskade is a better free alternative to Airtable because Taskade is intuitive and has a [wide range of Templates](https://www.taskade.com/templates/featured) to help you organize just about anything.

Airtable also works with Zapier and Workato so that you can integrate with other apps within your Airtable and also automate certain tasks.

Additionally, you can also create interactive apps in Airtable for your team to use. Apps that you create will be stored by Airtable which means that it’s quite a hassle-free experience. 

Airtable can be a powerful database tool to have, but that’s just about what it is. It isn’t a full [project management](https://www.taskade.com/blog/best-project-management-apps/) suite that allows for real-time collaboration such as Taskade.

### What Is Airtable Good For?

Every Airtable project starts as an empty sheet, which means that you can use it to input any sort of information. It is a flexible database tool that you can use to organize your data. You can use Airtable for accounting, inventory management, CRM, and more.

Although you can use Airtable for simple project management, we wouldn't recommend using it for more complex projects that require collaboration as Airtable has limited communication and collaboration features.

### What Are Some Limitations of Airtable?

Although Airtable works well as a database management tool, it is not beginner-friendly. Seasoned Airtable users and spreadsheet experts can probably make full use of Airtable’s capabilities. 

However, if you’re a beginner, you’re likely to feel overwhelmed. If organizing information in excel is not your strongest suit, Airtable will probably be a complicated tool for you to master. You could learn how to use Airtable, but be prepared to invest some time in learning how to use it to your advantage.

If you’re here, it probably is because you’re looking for software to manage projects and to-do lists, and Airtable simply doesn't have enough features for you to do this efficiently.

Airtable lacks proper communication features to help you communicate with your team. When it comes to real-time communication for project management, Taskade is the best free Airtable alternative. This is because Taskade offers [free and unlimited chat](https://www.taskade.com/uses/video-chat) and [video conferencing](https://www.taskade.com/blog/video-conferencing-team-call-chat/) built-in to every project so that you can communicate with your team without having to toggle between apps.

Airtable also does not support linking between bases. This means that if you need to access information from multiple bases, you will have to manually toggle between them.

Airtable is more of a replacement for Excel, not a project management tool. It is hard to communicate and assign tasks within Airtable. Although it is a good software to use for organizing data, there are better alternatives out there. If you’re looking for a tool to manage your projects, Taskade would be a better choice for you.

## Airtable Pricing

Airtable has 3 main pricing plans which include the Free Plan, Plus Plan, and Pro Plan. There is also an additional Enterprise plan which can be unlocked by getting in touch with their team.

### Airtable Free Plan

A Free Plan is perfect for you if you’re a beginner to Airtable. It comes with everything you need to try out Airtable such as unlimited bases and 2GB of maximum storage per base. The free plan also includes all available views within Airtable and gives you the ability to create 1 app per base.

The Free Plan comes with 1200 records per base.

### Airtable Plus Plan

If you require more features, Airtable’s Plus Plan brings up the maximum number of records to 5000 with 5GB of max storage per base. Airtable will also store your version history for up to 6 months so that you can revert your project back to a previous version.

The Plus plan lets you collaborate with unlimited users and gives you the ability to create 3 apps per base.

Airtable’s Plus Plan starts at $10 per user each month.

### Airtable Pro Plan

The Pro Plan gives you up to 50,000 records with up to 20GB maximum storage per base, which means that it is catered more towards bigger businesses. It unlocks the Gantt and Timeline views plus keeps your version history for up to a year.

You can also create up to 10 apps per base with the option to create personal views that only you can see.

Airtable’s Pro Plan starts at $20 per user each month.

## What Is Taskade?

Taskade is a flexible productivity and project management tool that was founded by John Xie, Dionis Loire, and Stan Chang in 2017. The Y Combinator-backed startup aims to help remote teams and individuals get work done faster and smarter.

Taskade is where remote teams get work done. With Taskade, you can organize entire projects and easily break them down into tasks, change between multiple project views, automate repetitive workflows, collaborate via built-in video chat with your team, and more, via an all-in-one unified workspace. 

Get a headstart on your projects and find a suitable structure for your notes via Taskade’s versatile [collection of templates](https://www.taskade.com/templates). Simply choose from a wide variety of templates and add them to your projects to get started instantly!

Taskade is a supercharged productivity app that both individuals and teams can use to collaborate on projects in real-time.

Taskade is the best free Airtable alternative because Taskade was designed with a remote-first approach, allowing teams to collaborate and get work done together virtually. You can create unlimited tasks and projects even on the free plan, giving you the ability to plan heavier projects as soon as you get started.

With Taskade, you can create tasks and visualize them via multiple project views. You can also add collaborators to your Taskade project to collaborate with people within or even outside of your organization.

[Get started](https://www.taskade.com/signup) instantly for free today.

## Key Features of Taskade

* [Project Views](https://help.taskade.com/hc/en-us/articles/360016023373--Project-Views). Visualize your projects in several different ways. Cycle between the List, Mind Map, Org Chart, and Board views to work the way you want. 

  * List View. This is the default view on Taskade. Create new lists [here](https://www.taskade.com/new).
  * Board View. This view lets you work horizontally like a Kanban board. Visualize your workflow and tasks in this full-width view.
  * Mind Map View. This view lets you work in a horizontal tree-structured manner and map out what you have in mind.
  * Action View. Work in table view and stay organized with your task due dates, and more.
  * Org Chart View. Break down larger tasks into smaller ones to help you get things done.

![](/static_images/comparisons/notion1.png)

* [Fold/Unfold](https://help.taskade.com/hc/en-us/articles/360042398794--Fold-Unfold-Collapse-Expand-Tasks-with-Subtasks). Fold (collapse) a parent task/bullet element to hide its subtasks. Indent outline elements with ⌨️ Tab and unfold lists with ⌨️ Shift+Tab.
* [Real-time Communication](https://help.taskade.com/hc/en-us/articles/1500000956841--How-to-Chat-on-Taskade-). Chat and video conference with your team while collaborating in real-time on the same page. 
* [500+ Templates](http://www.taskade.com/templates). Choose from 500+ templates across 26 categories to improve your productivity and workflows. Customize existing templates or create new ones across your workspaces.[Zoom In, Zoom Out](https://help.taskade.com/hc/en-us/articles/1500000024081--Zoom-In-Out-on-All-Views). Get a bird’s-eye view of the workflow by zooming out on all project views, or zoom in to focus on a specific area.
* [Multi-Select](https://help.taskade.com/hc/en-us/articles/4402461350547--Multi-Select-Bulk-Assign-Tasks). Select and format multiple blocks or bulk assign them as tasks to other team members. You can also copy, paste, or indent selected blocks.

![](/static_images/comparisons/notion-2.png)

* [Customize Sub-Tasks](https://help.taskade.com/hc/en-us/articles/1500000757462--Customize-Sub-Tasks). Customize the format of your sub-tasks at individual levels. Choose from headings, numbered lists, shapes, and more.
* [Recurring Tasks](https://help.taskade.com/hc/en-us/articles/360052343674--Recurring-Tasks). Add due dates with start and end times to tasks within your project and set them to repeat daily, weekly, monthly, or even yearly.
* [Move Tasks](https://help.taskade.com/hc/en-us/articles/1500012877362--Move-and-Copy-Tasks#:~:text=How%20it%20works,it%20has%20been%20successfully%20copied.). Move and copy selected tasks to other projects across any workspace. You’ll receive a pop-up notification on completion.
* [User Roles & Permissions](https://help.taskade.com/hc/en-us/articles/360043157754--Manage-Folder-Permissions). Manage collaborators and assign user roles/editing privileges (Owner, Admin, Editor, Checker, Viewer).

![](/static_images/comparisons/notion-3.png)

* [Sort Tasks](https://help.taskade.com/hc/en-us/articles/4403746347027--Task-Sorting#:~:text=Simply%20select%20any%20main%20tasks,to%20the%20option%20you%20selected.). Sort sub-tasks/children elements by completed/uncompleted stats or the due date. Task sorting can be accessed from a convenient pop-up menu.
* [Search](https://help.taskade.com/hc/en-us/articles/360026686453--Search). Search within projects or globally across workspaces and subspaces. Instantly browse and jump between projects anywhere in the Taskade.
* [Keyboard Shortcuts](https://help.taskade.com/hc/en-us/articles/360026178513--Taskade-Keyboard-Shortcuts). Navigate projects, create content blocks, reorder elements, and complete tasks using a set of handy keyboard shortcuts.

![](/static_images/comparisons/notion-4.png)

* [Team Calendar](https://help.taskade.com/hc/en-us/articles/360033427114--Taskade-Calendar). Aggregate all tasks and projects in a shared calendar. The Taskade calendar integrates with Google (two-way), Apple, and Outlook. 
* [Reorder Tasks](https://www.taskade.com/blog/reorder-tasks-and-workspaces-in-mobile-import-into-taskade/). Lists in Taskade aren’t set in stone. Reorder tasks and find them a new home with intuitive drag-and-drop mechanics.
* [Project History](https://help.taskade.com/hc/en-us/articles/1500012875302--Project-History). See all the changes made by you and other collaborators. Click on the entries to navigate to the edited items within the project.
* [Version History](https://help.taskade.com/hc/en-us/articles/4404247317779--Version-History). Taskade saves snapshots of your project so that you can restore a previous version of your project with a single click.

![](/static_images/comparisons/notion-5.png)

* [Export and Print](https://help.taskade.com/hc/en-us/articles/360059288333--How-to-Export-and-Print-Projects). You can export your projects as plain text or markdown files. Attach them to emails, presentations, or for print.

![](/static_images/comparisons/notion-6.png)

* [Cloud File Upload](https://www.taskade.com/blog/upload-from-google-drive-dropbox-instagram-custom-repeating-tasks/). Share files directly from Google Drive, Dropbox, Instagram, and Box in your projects with our integrations.
* [Breakdown Larger Tasks](https://www.taskade.com/blog/project-outliner-task-management/). Organize your thoughts with Taskade’s unlimited hierarchy to break down large projects into tasks.
* [Quick Search](https://www.taskade.com/blog/quick-search-project-search-filter-notification-control/). Use CMD / CTRL + K to jump between any projects within Taskade web and apps.

For an exhaustive list of Taskade’s features, click [here](https://www.taskade.com/features).

### Taskade Pros

* Free-forever plan is loaded with features
* Unlimited tasks and projects even on the free plan
* Real-time collaboration within the same project 
* Free built-in video call and chat function in each project
* Customizable templates to give you a headstart
* Work and chat in the same window, in the same app
* Frequent updates based on user/your [feedback and suggestions](https://www.taskade.com/d/H1IeMeLzM?share=view&view=B1Q8lMxIfG)
* Tabbed workflow for working with multiple Projects

### Taskade Cons

* No custom APIs (yet)

## Taskade Pricing

Taskade Free Plan

* Unlimited Tasks & Projects
* Unlimited Members & Guests
* Unlimited Folders & Teams
* Templates, Calendar, Repeat Tasks
* Real-time Collaboration
* Built-in Free Chat and Video Call

Taskade Unlimited Plan - Starts from $5/month

* Everything in Free, plus:
* Version History
* Advanced Permission
* Cloud Upload Integration
* 2-Way Calendar Integration

Taskade is a better alternative to Airtable because it offers a more robust solution for your productivity needs at a competitive price. Taskade offers unlimited tasks and projects even with our free plan to help you organize your projects and to-do lists.

[Click here](https://www.taskade.com/pricing) for more information.

## Is Taskade Right for You?

Taskade can be used by individuals and teams working from anywhere. Use Taskade individually or collaborate with your team on shared to-do lists, weekly agendas, team meetings, note-taking, project management, product roadmaps, and more. 

Make use of customizable board views to visualize your projects into digestible smaller tasks. Multiple board views are available even on Taskade’s free plan at a single click of a button, allowing you to get more work done the smarter way. 

Collaborate with your team in real-time with free and unlimited chat and video conferencing that’s available on every project. Automatic syncing ensures that your data is always up to date across devices.

Our customizable templates are available even with our free plan. Find the perfect template to help you get started with your project, and customize it to fit your needs!

Taskade is the simplest way to create task lists, checklists, and workflows. Manage projects and get more work done the simple way with Taskade.

**\
Taskade is the best free Airtable alternative. Try [Taskade for free](https://www.taskade.com/signup) today.**

The Visual Playground

Availability of templates and their ease of use.

Own Your Workspace

The ability to custom tailor your workspace and project structure to how you like it. 

Consistency Is Simplicity

The ease of how data is translated across different platforms and view modes (Eg, List, Mindmap, Action board).

Design Freedom

Let's Talk 

Available features and ease of collaborating in a workspace.

Going Live

Availability of real-time syncing when collaborating in workspaces.

The Right Tool For The Right Job

Collaboration

Get Back On Track

The Big Picture

The ability to obtain an overview of all projects and zoom in on the finer details.

Progress Tracking

Keeping It Clean

Ease of keeping the entire project simple and clean. Allowing you to focus on the task that deserves your attention.

Passing On Your Legacy

The ease of handing over a project to another colleague when transferring ownership.

Mindful Simplicity

Getting Up To Speed

The time it takes for a user to master the features of the software and utilize them to get things done. 

Quick On Your Feet

The overall technical performance of the application.

Launch Speed

Looking for an alternative to Airtable? Meet Taskade

The Best Free Airtable Alternative

Taskade is the best free alternative to Airtable. Manage projects with customizable templates and collaborate efficiently in real-time with your team today. 

## What Is Any.do?

Any.do is a task management software that was founded in 2011 by Omer Perchik, Yoni Lindenfeld, and Itay Kahana. The first iteration of Any.do was an Android app known as Taskos.

After receiving $1 million in funding from angel investors in 2011, Any.do experienced a surge in growth, with over 500,000 users downloading the app within the first month of launch. Two years later, they had over 7 million users and by the end of 2020, Any.do crossed over 30 million users. This makes Any.do one of the most popular to-do list apps today.

On Any.do, users can manage their tasks by creating to-do lists and breaking down larger tasks into smaller subtasks. Unlike [Remember The Milk](https://www.taskade.com/compare/free-remember-the-milk-alternative) which requires users to upgrade to access the subtasks feature, Any.do offers this feature for free.

The desktop home view is broken down into three sections which is a menu on the left, a task block in the middle, and a calendar block on the right.

Being available across most devices, Any.do gives you the ability to add and check tasks on the go. Additionally, you can integrate Any.do with your device calendar. This would then show all of your daily tasks on your device calendar, ensuring that you’re always on top of your day.

There is synergy between Any.do’s to-do list functionality and its calendar view, which allows users to easily toggle between the two views and keep track of things. With a simple build, Any.do is easy to use and is used by a large number of users due to its ease of use.

As a simple to-do list app, Any.do would suffice if you’re looking for a software to help organize simple tasks. You can also collaborate with other users on your to-do lists on Any.do. However, although Any.do is good as a simple task management tool, it lacks features that are required when working on more complex tasks.

### Features of Any.do

Any.do is light on features, and that is by design. Being light on features makes it a simple to-do list software to use with minimal onboarding required.

On Any.do, you can create to-do lists and further organize your tasks into subtasks. Doing this helps you to break down complex tasks into smaller actionable subtasks to prevent you from feeling overwhelmed.

Your tasks and calendar are closely knitted together on Any.do. Once you’ve created a task and integrated your preferred digital calendar app, you will be able to see all of your daily and weekly tasks on your calendar. 

If you upgraded your plan to a premium version, you will get access to advanced recurring tasks, which allows you to set a task to repeat at customizable intervals. Taskade would be a better free alternative to Any.do because Taskade allows you to set [recurring tasks](https://www.taskade.com/blog/recurring-tasks-duplicate-nodes-desktop-widget/) even on a free plan.

Any.do is available on most devices and this gives you the ability to be in complete control of your schedule. You can choose to be notified of certain key tasks throughout your day. Any.do’s seamless integration of its task lists with calendars makes it a unique tool to have in your arsenal.

Once you have created a few tasks, you can change your task list view to show you the tasks you have for the day, a weekly view, and even a monthly view. This lets you estimate the workload that you’ll have in store for you.

You can also collaborate with other users on a shared task list. Once a list has been shared, you can then assign tasks and add comments to communicate via the app. This would be ideal if you’re working together on something simple such as a shopping list or planning simple events. 

### What Is Any.do Good For?

Any.do is great for you if you’re a beginner that’s looking for a simple task management tool to organize small tasks and projects. However, Any.do would not be able to handle the demands required by more complex projects and tasks due to its lack of features. 

Taskade is the best free alternative to Any.do when it comes to project management of all complexities. You can create [unlimited tasks and projects](https://help.taskade.com/hc/en-us/articles/360016025193--What-is-Taskade-Unlimited-#:~:text=You%20can%20add%20unlimited%20tasks,file%20attachments%2C%20and%20custom%20workflows.) and [collaborate](https://help.taskade.com/hc/en-us/articles/360041909314--Can-I-collaborate-with-others-) in real-time with as many people as you want even on Taskade’s free plan.

Regardless if you’re an individual or a large company, [Taskade has the right tools](https://www.taskade.com/blog/taskade-review) to help you organize your tasks and get work done the smarter way.

### What Are Some Limitations of Any.do?

Any.do is great if you’re looking for a simple [task management](https://www.taskade.com/blog/project-outliner-task-management/) software to organize your to-do lists. However, there are some limitations that comes with it as well.

Firstly, Any.do’s free version is very limited in terms of features. If you wanted to use the app efficiently, you will have to pay for a premium plan. The free version doesn't allow an integration with Zapier which is required for you to make full use of Any.do’s task management features.

Additionally, the free version limits collaboration as you’re only allowed to share read-only versions of your task lists, and have only 1 shared task with another user.

In contrast, Taskade allows you to collaborate with as many users as you require, even on the free plan. This makes Taskade a better alternative to Any.do when it comes to collaboration. Besides that, Any.do is also quite pricey if you’re looking to upgrade to a paid plan. Taskade offers [more features](https://www.taskade.com/features) even on the free plan. 

Unlike Taskade which offers [many templates for free](https://www.taskade.com/templates), Any.do does not have any templates available even on the free plan. This means that with Taskade, you can get a headstart simply by choosing a template that suits your needs.

Finally, Any.do does not have a built-in chat and video call function within the app. This means that you will need to toggle between different applications if you’re looking to communicate on a project in real-time. In this case, Taskade would be a better alternative for you as Taskade offers free unlimited chat and [video conferencing](https://www.taskade.com/blog/video-conferencing-team-call-chat/) which is built-in to every project. Less toggling, more working!

## How Much Does Any.do cost?

Any.do offers its software in two different plans being the Free plan, and the Premium Plan.

### Any.do Free Plan

Although Any.do’s Free Plan comes with unlimited tasks, it is restrictive and might put you off if you’re looking for a tool to collaborate on for your projects.

The Free Plan allows you to only share one task as a creator, with lists only being able to be shared with a read-only view. Recurring tasks are only available with the free plan and integrations are also locked behind a paywall.

### Any.do Paid Premium Plan

If you’re looking to properly make use of Any.do, you will have to pay for a Premium Plan. The premium plan gives you access to customizable recurring tasks and customizable themes.

You also get the ability to turn WhatsApp messages into tasks in Any.do, plus an added feature of using location based reminders that will trigger when you’re in a given location.

Any.do’s Premium Plan is rather pricey at $5.99 per month (billed monthly) for a simple task management application. In contrast, Taskade offers more features and can be used as a full productivity suite at a [competitive price](https://www.taskade.com/pricing).

## What Is Taskade?

Taskade is a flexible productivity and project management tool that was founded by John Xie, Dionis Loire, and Stan Chang in 2017. The Y Combinator-backed startup aims to help remote teams and individuals get work done faster and smarter.

Taskade is where remote teams get work done. With Taskade, you can organize entire projects and break them down into tasks, change between multiple project views, automate repetitive workflows, collaborate via built-in video chat with your team, and more, via an all-in-one unified workspace. 

Get a headstart on your projects and find a suitable structure for your notes via Taskade’s versatile [collection of templates](https://www.taskade.com/templates). Simply choose from a wide variety of templates and add them to your projects to get started instantly!

Taskade is a supercharged productivity app that both individuals and teams can use to collaborate on projects in real-time.

Taskade is the best free Any.do alternative because Taskade was designed with a remote-first approach, allowing teams to collaborate and get work done together virtually. You can create unlimited tasks and projects even on the free plan, giving you the ability to plan heavier projects as soon as you get started.

With Taskade, you can create tasks and visualize them via multiple project views. You can also add collaborators to your Taskade project to collaborate with people within or even outside of your organization.

[Get started](https://www.taskade.com/signup) instantly for free today.

## Key Features of Taskade

* [Project Views](https://help.taskade.com/hc/en-us/articles/360016023373--Project-Views). Visualize your projects in several different ways. Cycle between the List, Mind Map, Org Chart, and Board views to work the way you want. 

  * **List View**. This is the default view on Taskade. Create new lists [here](https://www.taskade.com/new).
  * **Board View**. This view lets you work horizontally like a Kanban board. Visualize your workflow and tasks in this full-width view.
  * **Mind Map View**. This view lets you work in a horizontal tree-structured manner and map out what you have in mind.
  * **Action View**. Work in table view and stay organized with your task due dates, and more.
  * **Org Chart View**. Break down larger tasks into smaller ones to help you get things done.

![Taskade Workspace](/static_images/comparisons/notion1.png "Taskade Workspace")

* [Fold/Unfold](https://help.taskade.com/hc/en-us/articles/360042398794--Fold-Unfold-Collapse-Expand-Tasks-with-Subtasks). Fold (collapse) a parent task/bullet element to hide its subtasks. Indent outline elements with ⌨️ Tab and unfold lists with ⌨️ Shift+Tab.
* [Real-time Communication](https://help.taskade.com/hc/en-us/articles/1500000956841--How-to-Chat-on-Taskade-). Chat and video conference with your team while collaborating in real-time on the same page. 
* [500+ Templates](http://www.taskade.com/templates). Choose from 500+ templates across 26 categories to improve your productivity and workflows. Customize existing templates or create new ones across your workspaces.[Zoom In, Zoom Out](https://help.taskade.com/hc/en-us/articles/1500000024081--Zoom-In-Out-on-All-Views). Get a bird’s-eye view of the workflow by zooming out on all project views, or zoom in to focus on a specific area.
* [Multi-Select](https://help.taskade.com/hc/en-us/articles/4402461350547--Multi-Select-Bulk-Assign-Tasks). Select and format multiple blocks or bulk assign them as tasks to other team members. You can also copy, paste, or indent selected blocks.

![Assigning tasks on Taskade](/static_images/comparisons/notion-2.png "Assigning tasks on Taskade")

* [Customize Sub-Tasks](https://help.taskade.com/hc/en-us/articles/1500000757462--Customize-Sub-Tasks). Customize the format of your sub-tasks at individual levels. Choose from headings, numbered lists, shapes, and more.
* [Recurring Tasks](https://help.taskade.com/hc/en-us/articles/360052343674--Recurring-Tasks). Add due dates with start and end times to tasks within your project and set them to repeat daily, weekly, monthly, or even yearly.
* [Move Tasks](https://help.taskade.com/hc/en-us/articles/1500012877362--Move-and-Copy-Tasks#:~:text=How%20it%20works,it%20has%20been%20successfully%20copied.). Move and copy selected tasks to other projects across any workspace. You’ll receive a pop-up notification on completion.
* [User Roles & Permissions](https://help.taskade.com/hc/en-us/articles/360043157754--Manage-Folder-Permissions). Manage collaborators and assign user roles/editing privileges (Owner, Admin, Editor, Checker, Viewer).

![Customizing user roles and permissions on Taskade](/static_images/comparisons/notion-3.png "Customizing user roles and permissions on Taskade")

* [Sort Tasks](https://help.taskade.com/hc/en-us/articles/4403746347027--Task-Sorting#:~:text=Simply%20select%20any%20main%20tasks,to%20the%20option%20you%20selected.). Sort sub-tasks/children elements by completed/uncompleted stats or the due date. Task sorting can be accessed from a convenient pop-up menu.
* [Search](https://help.taskade.com/hc/en-us/articles/360026686453--Search). Search within projects or globally across workspaces and subspaces. Instantly browse and jump between projects anywhere in the Taskade.
* [Keyboard Shortcuts](https://help.taskade.com/hc/en-us/articles/360026178513--Taskade-Keyboard-Shortcuts). Navigate projects, create content blocks, reorder elements, and complete tasks using a set of handy keyboard shortcuts.

![Taskade full keyboard shortcuts list](/static_images/comparisons/notion-4.png "Taskade full keyboard shortcuts list")

* [Team Calendar](https://help.taskade.com/hc/en-us/articles/360033427114--Taskade-Calendar). Aggregate all tasks and projects in a shared calendar. The Taskade calendar integrates with Google (two-way), Apple, and Outlook. 
* [Reorder Tasks](https://www.taskade.com/blog/reorder-tasks-and-workspaces-in-mobile-import-into-taskade/). Lists in Taskade aren’t set in stone. Reorder tasks and find them a new home with intuitive drag-and-drop mechanics.
* [Project History](https://help.taskade.com/hc/en-us/articles/1500012875302--Project-History). See all the changes made by you and other collaborators. Click on the entries to navigate to the edited items within the project.
* [Version History](https://help.taskade.com/hc/en-us/articles/4404247317779--Version-History). Taskade saves snapshots of your project so that you can restore a previous version of your project with a single click.

![Taskade version history](/static_images/comparisons/notion-5.png "Taskade version history")

* [Export and Print](https://help.taskade.com/hc/en-us/articles/360059288333--How-to-Export-and-Print-Projects). You can export your projects as plain text or markdown files. Attach them to emails, presentations, or for print.

![Export projects on Taskade](/static_images/comparisons/notion-6.png "Export projects on Taskade")

* [Cloud File Upload](https://www.taskade.com/blog/upload-from-google-drive-dropbox-instagram-custom-repeating-tasks/). Share files directly from Google Drive, Dropbox, Instagram, and Box in your projects with our integrations.
* [Breakdown Larger Tasks](https://www.taskade.com/blog/project-outliner-task-management/). Organize your thoughts with Taskade’s unlimited hierarchy to break down large projects into tasks.
* [Quick Search](https://www.taskade.com/blog/quick-search-project-search-filter-notification-control/). Use CMD / CTRL + K to jump between any projects within Taskade web and apps.

For an exhaustive list of Taskade’s features, click [here](https://www.taskade.com/features).

### Taskade Pros

* Free-forever plan is loaded with features
* Unlimited tasks and projects even on the free plan
* Real-time collaboration within the same project 
* Free built-in video call and chat function in each project
* Customizable templates to give you a headstart
* Work and chat in the same window, in the same app
* Frequent updates based on user/your [feedback and suggestions](https://www.taskade.com/d/H1IeMeLzM?share=view&view=B1Q8lMxIfG)
* Tabbed workflow for working with multiple Projects

### Taskade Cons

* No custom APIs (yet)

## Taskade Pricing

**Taskade Free Plan**

* Unlimited Tasks & Projects
* Unlimited Members & Guests
* Unlimited Folders & Teams
* Templates, Calendar, Repeat Tasks
* Real-time Collaboration
* Built-in Free Chat and Video Call

**Taskade Unlimited Plan** - Starts from $5/month

* Everything in Free, plus:
* Version History
* Advanced Permission
* Cloud Upload Integration
* 2-Way Calendar Integration

Taskade is a better alternative to Any.do because it offers a more robust solution for your productivity needs at a competitive price. Taskade offers unlimited tasks and projects even with our free plan to help you organize anything that you want.

[Click here](https://www.taskade.com/pricing) for more information.

## Is Taskade Right for You?

Taskade can be used by individuals and teams working from anywhere. Use Taskade individually or collaborate with your team on shared to-do lists, weekly agendas, team meetings, note-taking, project management, product roadmaps, and more. 

Make use of customizable board views to visualize your projects into digestible smaller tasks. Multiple board views are available even on Taskade’s free plan at a single click of a button, allowing you to get more work done the smarter way. 

Collaborate with your team in real-time with free and unlimited chat and video conferencing that’s available on every project. Automatic syncing ensures that your data is always up to date across devices.

Our customizable templates are available even with our free plan. Find the perfect template to help you get started with your project, and customize it to fit your needs!

Taskade is the simplest way to create task lists, checklists, and workflows. Manage projects and get more work done the simple way with Taskade.

**\
Taskade is the best free Any.do alternative. Try [Taskade for free](https://www.taskade.com/signup) today.**

Create tasks, collaborate, and organize projects with Taskade

The Best Free Any.do Alternative

Taskade is the best free alternative to Any.do. Collaborate efficiently in real-time with your team and manage projects and tasks the smarter way with Taskade.


## What Is Asana?

Asana is a collaboration and project management software aimed at helping teams get more work done.

It was first created at Facebook as a tool to help people collaborate on projects more efficiently. Codenamed ‘Tasks’, the tool was created by Dustin Moskovitz, who was a co-founder at Facebook, and Justin Rosenstein, an ex-engineer at Facebook.

‘Tasks’ was created because Moskovitz and Rosenstein both realized that it took more time to plan and coordinate work than actually getting work done. The duo left Facebook to co-found Asana in 2008 when they found out that this was a common problem that affected everyone else and not just Facebook employees.

Mark Zuckerberg was an early investor in Asana, and the company had steadily increased its popularity over time. In 2018, Asana raised $125 million in a Series D and Series E funding round to help the company expand globally.

The goal at Asana is to reduce reliance on traditional emails and sync-ups. Instead, the company wants to provide a common space where users can manage projects and find all the information they need to get work done.

Essentially, Asana wants to reduce the need for emails and meetings so that people can spend more time getting actual work done.

## Features of Asana

Being a project management software, Asana is equipped with a multitude of features to help you get more work done.

On Asana, you can create projects and break them down into detailed tasks to help your team visualize the roadmap. Each project workspace comes with a list view to detail the steps needed for the project, conversations to support team communications, a calendar to view the team’s tasks, a project progress view for status updates, and also files to share documents within the team.

Within each task, you can assign it to individual members and set deadlines. Add more information into the task description to hopefully prevent the need to have more meetings to align the deliverables.

If the task is dependent on another task being done first, you can set task dependencies on Asana so that your project flows seamlessly. Additionally, Asana has an approval feature for tasks so that you can approve, request changes, or reject tasks.

Communication in Asana is done mostly within its conversations feature. You can send messages to team conversations to update the whole team working on the same project. Team members can choose to follow conversation threads to stay updated, and also create tasks to move things forward from the chat.

Asana collaborated with Vimeo to launch a video messaging feature. With this feature, you can record video messages and embed them in your workspace to send messages to your team members. Video messages in Asana are also automatically transcribed to help you be more productive.

Asana also integrates with many apps including cloud storage solutions such as Dropbox and Google Drive. This enables you to share information from your preferred storage app.

### What Is Asana Good For?

Asana is good for teams who are looking for a project management tool to plan and execute their projects and tasks. On Asana, you can create, track, and manage projects in their entirety to help streamline your processes.

Asana is usually used by teams, but you can also use it on your own to plan your tasks and projects.

However, some limitations come with Asana that you should consider before deciding on using it.

### What Are Some Limitations of Asana?

Asana has a lot of features, and common complaints include newcomers finding the software hard to use. If you’re new to Asana, chances are that you will need to invest some time in learning how to use the software to your advantage. Without a proper introduction, you will probably feel overwhelmed when using Asana.

It’s good to load a project management tool with features to help users be more productive. But having too many features available might potentially affect your productivity than boost it if you're spending too much time choosing which features to use on each project.

Unlike Taskade, Asana doesn't allow you to export your project to use as part of a presentation. In Taskade, you will be able to [export your project](https://www.taskade.com/blog/export-project-to-image-markdown-plaintext-and-check-all-tasks/) as image, text, and markdown. A key benefit of this feature is that exporting as an image allows you to export your project regardless of which [project view](https://www.taskade.com/blog/taskade-review/#_A_Brief_Introduction_to_Project_Views) you choose.

Asana allows you to assign tasks only to one person. Problems will arise when people leave your projects for various reasons as you will now have to reassign tasks to keep the project moving. With Taskade, you can [assign tasks](https://help.taskade.com/hc/en-us/articles/360042894973--Assign-a-Project-Task-Mention-Filter#:~:text=To%20assign%20a%20task%2C%20click,%2DSelect%2FBulk%20Assign%20Tasks!) to multiple members including yourself to provide more clarity on who’s working on each task.

Although Asana was built to help with collaboration, communicating in Asana can be quite tedious. To chat with your team members, you will need to toggle to the conversations tab. If a specific project requires more alignment, you will find yourself toggling between features to get tasks done.

In contrast, Taskade has a built-in [free unlimited chat and video call](https://www.taskade.com/uses/video-chat) functionality in every project so that you can chat and get work done simultaneously in one unified workspace. This makes Taskade a better alternative to Asana when it comes to real-time collaboration and communication.

## Asana Pricing

Asana comes in 4 different pricing tiers which include Asana Basic, Premium, Business, and Enterprise.

### Asana Basic Plan

Asana’s Basic Plan is free for anyone new to Asana and project management software. The free version includes unlimited projects and tasks with an upload limit of 100MB per file. With the free version, you will be able to collaborate with 14 other members on projects with access to multiple project views.

The Basic Plan also comes with unlimited messages and a wide range of integrations with other software and apps.

### Asana Premium Plan

Asana’s Premium Plan adds a project timeline feature into your project management alongside other features. You will gain access to an admin console which gives allows you to manage members across your team or organization.

The Premium Plan is best used for teams of more than 15 people that require project management software to map out entire projects. Processes can also be cleaned up by using forms to request assets.

Although Asana’s Premium Plan has a lot of features and can be used for detailed workflows, it starts at a rather steep price of $10.99 per month for each user.

### Asana Business Plan

Asana’s Business Plan brings you one step further by giving you access to even more features. You will gain access to Goals, which can be used to align everyone in your business to a common goal. The Goals feature shows everyone in your business how each project contributes to the company’s goals, which can have a positive impact on motivation.

The Business Plan also gives you access to Portfolios, which gives you a high-level overview of all your projects. With Portfolios, you can check the status of your projects, to see if any of them are at risk of getting off track.

Another neat feature that you’ll gain access to is the ability to assess your team’s workload for individual members. With this feature, you can distribute work more equally amongst employees.

Asana’s Business plan starts at $24.99 per month for each user.

### Asana Enterprise Plan

Asana also has an Enterprise Plan which unlocks all of its features to help boost productivity. The Enterprise Plan is best suited for large organizations that are looking to use Asana as a holistic solution to business needs.

The Enterprise Plan also provides advanced security features, admin controls, and priority support.

The price for this plan varies per organization.

## What Is Taskade?

Taskade is a flexible productivity and collaboration tool that was founded by John Xie, Dionis Loire, and Stan Chang in 2017. The Y Combinator-backed startup aims to help remote teams and individuals get work done faster and smarter.

Taskade is where remote teams get work done. With Taskade, you can organize entire projects and break them down into tasks, change between multiple project views, automate repetitive workflows, collaborate via built-in video chat with your team, and more, via an all-in-one unified workspace. 

Get a headstart on your projects and find a suitable structure for your notes via Taskade’s versatile [collection of templates](https://www.taskade.com/templates). Simply choose from a wide variety of templates and add them to your projects to get started instantly!

Taskade is a supercharged productivity app that both individuals and teams can use to collaborate on projects in real-time.

Taskade is the best free Asana alternative because Taskade was designed with a remote-first approach, allowing teams to collaborate and get work done together virtually. 

[Get started](https://www.taskade.com/signup) instantly for free today.

## Key Features of Taskade

* [Project Views](https://help.taskade.com/hc/en-us/articles/360016023373--Project-Views). Visualize your projects in several different ways. Cycle between the List, Mind Map, Org Chart, and Board views to work the way you want. 

  * List View. This is the default view on Taskade. Create new lists [here](https://www.taskade.com/new).
  * Board View. This view lets you work horizontally like a Kanban board. Visualize your workflow and tasks in this full-width view.
  * Mind Map View. This view lets you work in a horizontal tree-structured manner and map out what you have in mind.
  * Action View. Work in table view and stay organized with your task due dates, and more.
  * Org Chart View. Break down larger tasks into smaller ones to help you get things done.

![Taskade project workspace](/static_images/comparisons/whim-1.png "Taskade project workspace")

* [Real-time Communication](https://help.taskade.com/hc/en-us/articles/1500000956841--How-to-Chat-on-Taskade-). Chat and video conference with your team while collaborating in real-time on the same page. 
* [500+ Templates](http://www.taskade.com/templates). Choose from 500+ templates across 26 categories to improve your productivity and workflows. Customize existing templates or create new ones across your workspaces.[Zoom In, Zoom Out](https://help.taskade.com/hc/en-us/articles/1500000024081--Zoom-In-Out-on-All-Views). Get a bird’s-eye view of the workflow by zooming out on all project views, or zoom in to focus on a specific area.
* [Fold/Unfold](https://help.taskade.com/hc/en-us/articles/360042398794--Fold-Unfold-Collapse-Expand-Tasks-with-Subtasks). Fold (collapse) a parent task/bullet element to hide its subtasks. Indent outline elements with ⌨️ Tab and unfold lists with ⌨️ Shift+Tab.
* [Multi-Select](https://help.taskade.com/hc/en-us/articles/4402461350547--Multi-Select-Bulk-Assign-Tasks). Select and format multiple blocks or bulk assign them as tasks to other team members. You can also copy, paste, or indent selected blocks.

![Assigning tasks on Taskade](/static_images/comparisons/notion-2.png "Assigning tasks on Taskade")

* [Customize Sub-Tasks](https://help.taskade.com/hc/en-us/articles/1500000757462--Customize-Sub-Tasks). Customize the format of your sub-tasks at individual levels. Choose from headings, numbered lists, shapes, and more.
* [Recurring Tasks](https://help.taskade.com/hc/en-us/articles/360052343674--Recurring-Tasks). Add due dates with start and end times to tasks within your project and set them to repeat daily, weekly, monthly, or even yearly.
* [Move Tasks](https://help.taskade.com/hc/en-us/articles/1500012877362--Move-and-Copy-Tasks#:~:text=How%20it%20works,it%20has%20been%20successfully%20copied.). Move and copy selected tasks to other projects across any workspace. You’ll receive a pop-up notification on completion.
* [User Roles & Permissions](https://help.taskade.com/hc/en-us/articles/360043157754--Manage-Folder-Permissions). Manage collaborators and assign user roles/editing privileges (Owner, Admin, Editor, Checker, Viewer).

![Assigning user roles and permissions on Taskade](/static_images/comparisons/notion-3.png "Assigning user roles and permissions on Taskade")

* [Sort Tasks](https://help.taskade.com/hc/en-us/articles/4403746347027--Task-Sorting#:~:text=Simply%20select%20any%20main%20tasks,to%20the%20option%20you%20selected.). Sort sub-tasks/children elements by completed/uncompleted stats or the due date. Task sorting can be accessed from a convenient pop-up menu.
* [Search](https://help.taskade.com/hc/en-us/articles/360026686453--Search). Search within projects or globally across workspaces and subspaces. Instantly browse and jump between projects anywhere in the Taskade.
* [Keyboard Shortcuts](https://help.taskade.com/hc/en-us/articles/360026178513--Taskade-Keyboard-Shortcuts). Navigate projects, create content blocks, reorder elements, and complete tasks using a set of handy keyboard shortcuts.

![Taskade Keyboard shortcuts](/static_images/comparisons/notion-4.png "Taskade Keyboard shortcuts")

* [Team Calendar](https://help.taskade.com/hc/en-us/articles/360033427114--Taskade-Calendar). Aggregate all tasks and projects in a shared calendar. The Taskade calendar integrates with Google (two-way), Apple, and Outlook. 
* [Reorder Tasks](https://www.taskade.com/blog/reorder-tasks-and-workspaces-in-mobile-import-into-taskade/). Lists in Taskade aren’t set in stone. Reorder tasks and find them a new home with intuitive drag-and-drop mechanics.
* [Project History](https://help.taskade.com/hc/en-us/articles/1500012875302--Project-History). See all the changes made by you and other collaborators. Click on the entries to navigate to the edited items within the project.
* [Version History](https://help.taskade.com/hc/en-us/articles/4404247317779--Version-History). Taskade saves snapshots of your project so that you can restore a previous version of your project with a single click.

![Taskade version history](/static_images/comparisons/notion-5.png "Taskade version history")

* [Export and Print](https://help.taskade.com/hc/en-us/articles/360059288333--How-to-Export-and-Print-Projects). You can export your projects as plain text or markdown files. Attach them to emails, presentations, or for print.

![Exporting projects on Taskade](/static_images/comparisons/notion-6.png "Exporting projects on Taskade")

* [Cloud File Upload](https://www.taskade.com/blog/upload-from-google-drive-dropbox-instagram-custom-repeating-tasks/). Share files directly from Google Drive, Dropbox, Instagram, and Box in your projects with our integrations.
* [Breakdown Larger Tasks](https://www.taskade.com/blog/project-outliner-task-management/). Organize your thoughts with Taskade’s unlimited hierarchy to break down large projects into tasks.
* [Quick Search](https://www.taskade.com/blog/quick-search-project-search-filter-notification-control/). Use CMD / CTRL + K to jump between any projects within Taskade web and apps.

For an exhaustive list of Taskade’s features, click [here](https://www.taskade.com/features).

### Taskade Pros

* Free-forever plan is loaded with features
* Real-time collaboration within the same project 
* Free built-in video call and chat function in each project
* Customizable templates to give you a headstart
* Work and chat in the same window, in the same app
* Frequent updates based on user/your [feedback and suggestions](https://www.taskade.com/d/H1IeMeLzM?share=view&view=B1Q8lMxIfG)
* Tabbed workflow for working with multiple Projects

### Taskade Cons

* No custom APIs (yet)

## Taskade Pricing

Taskade **Free Plan**

* Unlimited Tasks & Projects
* Unlimited Members & Guests
* Unlimited Folders & Teams
* Templates, Calendar, Repeat Tasks
* Real-time Collaboration
* Built-in Free Chat and Video Call

Taskade **Unlimited Plan** - Starts from $5/month

* Everything in Free, plus:
* Version History
* Advanced Permission
* Cloud Upload Integration
* 2-Way Calendar Integration

[Click here](https://www.taskade.com/pricing) for more information.

## Is Taskade Right for You?

Taskade can be used by individuals and teams working from anywhere. Use Taskade individually or collaborate with your team for weekly agendas, team meetings, note-taking, project management, product roadmaps, and more. 

Make use of customizable board views to visualize your projects into digestible smaller tasks. Multiple board views are available even on Taskade’s free plan, allowing you to get more work done the smarter way. 

Collaborate with your team in real-time with free and unlimited chat and video conferencing available on every project. Automatic syncing ensures that your data is always up to date across devices.

Our customizable templates are available even with our free plan. Find the perfect template to help you get started with your project, and customize it to fit your needs!

Taskade is the simplest way to create task lists, checklists, and workflows. Manage projects and get more work done the simple way with Taskade.

Taskade is the best free Asana alternative. Try [Taskade for free](https://www.taskade.com/signup) today.

Taskade is an alternative project management tool to Asana

The Best Free Asana Alternative

Taskade is the best free alternative to Asana. Easily manage projects and communicate seamlessly in real time with your team members in the same window. 

## What Is Basecamp?

Formerly known as 37signals, Basecamp is one of the pioneers of online project management. The American company was originally founded by Jason Fried, Carlos Segura, and Ernest Kim in 1999. 

Production of the Basecamp software officially commenced in 2003 and it was created using Ruby on Rails, a framework that Basecamp had created for internal use. Ruby on Rails ended up being a byproduct of Basecamp and was made into open-source software in 2004.

37signals was renamed Basecamp in 2014. This marked a shift in the overall company strategy which was to now shift all resources into perfecting the project management software, Basecamp.

As a project management software, Basecamp was created as a tool to help businesses organize projects and collaborate online. Basecamp quickly gained popularity upon release as it was one of the first to offer a new way of collaboration and organization.

With Basecamp, individuals and companies can manage and track projects while communicating, all via one software. Basecamp is usually offered as an all-in-one software to help companies get work done. However, Basecamp also prices its product at a premium price when compared to its competitors.

Read our article if you’re interested to learn more about the [full history of Basecamp](https://www.taskade.com/blog/basecamp-history/).

## Features of Basecamp

Basecamp is an all-in-one project management software that aims to help companies get work done more efficiently. You can use Basecamp to organize your projects and make sure that everyone in your team is on the same page.



In Basecamp, you can organize your teams by creating projects. Each project is equipped with tools to help you get work done. 



This includes a message board, a to-do list, a daily schedule, docs & files to share common downloadable files, and campfire for basic chat within the project or team. You have the freedom to rename these tools and also integrate them with other apps to personalize your workspace.



You can have multiple projects within Basecamp, each with a different set of people working together. Additionally, you can also organize people from different teams based on their organizational function as well such as Marketing, IT, HR, and more.



Each team workspace will also have the same set of tools to help you communicate and collaborate with each other.



On a company level, you can align everyone on the company HQ workspace. In this workspace, you can utilize Basecamp’s automatic check-in feature to get a gist of how the team is functioning throughout the day.

### What Is Basecamp Good For?

As a project management tool, Basecamp is best suited for new startups and individuals. Basecamp is usually used by small marketing teams to organize their projects. Features such as organizing your team based on projects make Basecamp a simple solution to help smaller teams get their work done.



Remote teams can also find a use for Basecamp as features such as the to-do list and message board can help remote workers align across timezones.



You can also use Basecamp individually to help organize your work. However, Basecamp’s free plan only comes with 3 projects and is rather thin on features. You could potentially use Basecamp to organize basic individual projects. 



Additionally, Basecamp does have some templates available but these are only available after upgrading your plan. In contrast, Taskade has a [wide variety of templates](https://www.taskade.com/templates) for you to use even on a free plan.



However, it probably isn't worth upgrading your plan with Basecamp as there are other productivity tools available in the market that offer more features, for even less.



If you’re a business that deals with clients daily, Basecamp’s client access feature could save you some trouble. This feature allows you to give limited access to certain projects for your clients. This can be useful to give your clients visibility on the current status of your project without the need of having constant status updates.

### What Are Some Limitations of Basecamp?

Although Basecamp is one of the first project management software to launch in the market, there are a few limitations that you should be aware of.



Basecamp lacks features that are commonly found in its competitors. For example, Taskade offers [customizable project views](https://www.taskade.com/blog/taskade-review/#_A_Brief_Introduction_to_Project_Views), [customizable templates](https://www.taskade.com/templates), and also [free unlimited chat and video calls](https://www.taskade.com/uses/video-chat) within your project. Basecamp however only has isolated project views and card-based templates without a built-in video call function.



Here are some other common pain points for users of Basecamp:



* Messy Chat. Basecamp’s chat is rather messy, especially with long threads of back and forth exchanges.
* Features Are Basic. Basecamp has fairly basic features when compared to other modern-day project management tools.
* No Timer. There is no built-in timer in Basecamp. The timer feature is only available via integrations.
* No Tags and Labels. Basecamp does not have tags and labels to help you organize your work.



Also, Basecamp lacks a function to help you toggle between different projects. This means that it will be a hassle for you to switch between projects if you’re working on multiple things simultaneously.



Furthermore, Basecamp comes with only one pricing plan which is expensive. Basecamp’s competitors offer similar or more features at competitive prices.

## Basecamp Pricing

Basecamp has a very simple pricing structure. There’s a free version of the software, and also a paid version which comes at a standard monthly fee.

Also, Basecamp is free for all teachers and students. Nonprofit organizations enjoy a 10% discount from Basecamp’s paid subscription.

### Basecamp Free Plan

Basecamp’s Free plan allows you to have up to 3 separate projects. Your plan will also support up to 20 users with 1GB of total storage. This should suffice for individuals or new startups. 

### Basecamp Business Plan

Basecamp’s Business plan unlocks all of its features and gives you access to the company HQ and unlimited users. You’ll also be able to give clients restricted access to certain documents and projects to help with your business functions.

If you want to effectively organize and run your business on Basecamp, then you should consider this plan.

However, Basecamp’s Business plan starts at a **flat fee of $99 per month**, which is rather steep compared to other project management apps which offer the same or even more features for less.

## What Is Taskade?

Taskade is an online productivity and collaboration tool that was founded by John Xie, Dionis Loire, and Stan Chang in 2017. The Y Combinator-backed startup aims to help remote teams and individuals get work done faster and smarter.

Taskade is where remote teams get work done. With Taskade, you can organize projects and tasks, change between multiple project views, automate repetitive workflows, collaborate via built-in video chat with your team, and more, via an all-in-one unified workspace. 

Get a headstart on your projects and find a suitable structure for your notes via Taskade’s versatile [collection of templates](https://www.taskade.com/templates). Simply choose from a wide variety of templates and add them to your projects to get started instantly!

Taskade is a supercharged productivity app that both individuals and teams can use to collaborate on projects in real-time.

Taskade is the best free Basecamp alternative. [Get started](https://www.taskade.com/signup) instantly for free today.

## Key Features of Taskade

* [Project Views](https://help.taskade.com/hc/en-us/articles/360016023373--Project-Views). Visualize your projects in several different ways. Cycle between the List, Mind Map, Org Chart, and Board views to work the way you want. 

  * **List View**. This is the default view on Taskade. Create new lists [here](https://www.taskade.com/new).
  * **Board View**. This view lets you work horizontally like a Kanban board. Visualize your workflow and tasks in this full-width view.
  * **Mind Map View**. This view lets you work in a horizontal tree-structured manner and map out what you have in mind.
  * **Action View**. Work in table view and stay organized with your task due dates, and more.
  * **Org Chart View**. Break down larger tasks into smaller ones to help you get things done.

![](https://lh6.googleusercontent.com/eRD9HezwueskDDnNfFkeSCr39Wtb-NCtr1-cyNOUs_ykjulaD2a_WSQaBcSAybjyeEACEhLCbHk8132NS17XoJ4S3xwXnAY7NcH0E58_p_sA7h9CpLi7tJJhAUltdKNtquEMRNAY)

* [Zoom In, Zoom Out](https://help.taskade.com/hc/en-us/articles/1500000024081--Zoom-In-Out-on-All-Views). Get a bird’s-eye view of the workflow by zooming out on all project views, or zoom in to focus on a specific area.
* [Fold/Unfold](https://help.taskade.com/hc/en-us/articles/360042398794--Fold-Unfold-Collapse-Expand-Tasks-with-Subtasks). Fold (collapse) a parent task/bullet element to hide its subtasks. Indent outline elements with ⌨️ Tab and unfold lists with ⌨️ Shift+Tab.
* [Real-time Communication](https://help.taskade.com/hc/en-us/articles/1500000956841--How-to-Chat-on-Taskade-). Chat and video conference with your team while collaborating in real-time on the same page. 
* [500+ Templates](http://www.taskade.com/templates). Choose from 500+ templates across 26 categories to improve your productivity and workflows. Customize existing templates or create new ones across your workspaces.
* [Multi-Select](https://help.taskade.com/hc/en-us/articles/4402461350547--Multi-Select-Bulk-Assign-Tasks). Select and format multiple blocks or bulk assign them as tasks to other team members. You can also copy, paste, or indent selected blocks.

![](https://lh5.googleusercontent.com/0v4mNZNr2a0f1diy3qZhlrorzP1azES_FRyPPXa2lsHgdH98CyP_oBFi2A_7vIS96gTS5zpLWIVpWj760z0GAgg9jxDmQeGi74ozBoffXfiCG-9qa6XjwqeGOXlu8snZWIH_lfBh)

* [Customize Sub-Tasks](https://help.taskade.com/hc/en-us/articles/1500000757462--Customize-Sub-Tasks). Customize the format of your sub-tasks at individual levels. Choose from headings, numbered lists, shapes, and more.
* [Recurring Tasks](https://help.taskade.com/hc/en-us/articles/360052343674--Recurring-Tasks). Add due dates with start and end times to tasks within your project and set them to repeat daily, weekly, monthly, or even yearly.
* [Move Tasks](https://help.taskade.com/hc/en-us/articles/1500012877362--Move-and-Copy-Tasks#:~:text=How%20it%20works,it%20has%20been%20successfully%20copied.). Move and copy selected tasks to other projects across any workspace. You’ll receive a pop-up notification on completion.
* [User Roles & Permissions](https://help.taskade.com/hc/en-us/articles/360043157754--Manage-Folder-Permissions). Manage collaborators and assign user roles/editing privileges (Owner, Admin, Editor, Checker, Viewer).

![](https://lh6.googleusercontent.com/84iMcu9LMDlOBkUzI7TPmbkYX6a9uA2tqNE_HaRUJkboC2ZQhqTS74lcQfjUlfKMzR3uJ_N-4v4uBTcK-p7bBXlKpiBjk-TJqV5zEBRT8IWc-vDgRAdzVS8nLGrr8OzAti3zN8C9)

* [Sort Tasks](https://help.taskade.com/hc/en-us/articles/4403746347027--Task-Sorting#:~:text=Simply%20select%20any%20main%20tasks,to%20the%20option%20you%20selected.). Sort sub-tasks/children elements by completed/uncompleted stats or the due date. Task sorting can be accessed from a convenient pop-up menu.
* [Search](https://help.taskade.com/hc/en-us/articles/360026686453--Search). Search within projects or globally across workspaces and subspaces. Instantly browse and jump between projects anywhere in the Taskade.
* [Keyboard Shortcuts](https://help.taskade.com/hc/en-us/articles/360026178513--Taskade-Keyboard-Shortcuts). Navigate projects, create content blocks, reorder elements, and complete tasks using a set of handy keyboard shortcuts.

![](https://lh5.googleusercontent.com/t9FgqTR6R04ApWnLRsqR4e3DP9hFuGfpXl0Db9XP6E5yDnZIbD4cEdWoGwcHS50tT88Nh76-e-_dXQO8d_S--iju3W-gvmZVlWglSH58rEPRAwHt6phbCKkh86OgGKkOZxdJiTqM)

* [Team Calendar](https://help.taskade.com/hc/en-us/articles/360033427114--Taskade-Calendar). Aggregate all tasks and projects in a shared calendar. The Taskade calendar integrates with Google (two-way), Apple, and Outlook. 
* [Reorder Tasks](https://www.taskade.com/blog/reorder-tasks-and-workspaces-in-mobile-import-into-taskade/). Lists in Taskade aren’t set in stone. Reorder tasks and find them a new home with intuitive drag-and-drop mechanics.
* [Project History](https://help.taskade.com/hc/en-us/articles/1500012875302--Project-History). See all the changes made by you and other collaborators. Click on the entries to navigate to the edited items within the project.
* [Version History](https://help.taskade.com/hc/en-us/articles/4404247317779--Version-History). Taskade saves snapshots of your project so that you can restore a previous version of your project with a single click.

![](https://lh6.googleusercontent.com/DnfGQqKeK_LvWzMvYh6y8FC3PNZsnCR_rCN1pBVSZhiab9Ec4TVFChe-hm1gT41Pf5yDK4cA0cK8P5sdYQTpEDl2vQAOkb2Yo9Gr8Lw6ixsf6bakKbHmGOuzX9fhkSPuqz1viptz)

* [Export and Print](https://help.taskade.com/hc/en-us/articles/360059288333--How-to-Export-and-Print-Projects). You can export your projects as plain text or markdown files. Attach them to emails, presentations, or for print.

![](https://lh3.googleusercontent.com/ynw7p-iWDsEL58m5Yps7w_dFn5aVTx2DrvthFKQdeYPsk2JLCW-a4Vb8uJollJFwTykKK17i-qebv1zsz-si2PcLSEEMlnvjnOP6O025qQFBX9D9QnDdJJqxXwvywa1gVmcIY9Pm)

* [Cloud File Upload](https://www.taskade.com/blog/upload-from-google-drive-dropbox-instagram-custom-repeating-tasks/). Share files directly from Google Drive, Dropbox, Instagram, and Box in your projects with our integrations.
* [Breakdown Larger Tasks](https://www.taskade.com/blog/project-outliner-task-management/). Organize your thoughts with Taskade’s unlimited hierarchy to break down large projects into tasks.
* [Quick Search](https://www.taskade.com/blog/quick-search-project-search-filter-notification-control/). Use CMD / CTRL + K to jump between any projects within Taskade web and apps.

For an exhaustive list of Taskade’s features, click [here](https://www.taskade.com/features).

### Taskade Pros

* Free-forever plan is loaded with features
* Real-time collaboration within the same project 
* Free built-in video call and chat function in each project
* Customizable templates to give you a headstart
* Work and chat in the same window, in the same app
* Frequent updates based on user/your [feedback and suggestions](https://www.taskade.com/d/H1IeMeLzM?share=view&view=B1Q8lMxIfG)
* Tabbed workflow for working with multiple Projects

### Taskade Cons

* No custom APIs (yet)

## Taskade Pricing

**Taskade Free Plan**

* Unlimited Tasks & Projects
* Unlimited Members & Guests
* Unlimited Folders & Teams
* Templates, Calendar, Repeat Tasks
* Real-time Collaboration
* Built-in Free Chat and Video Call

**Taskade Unlimited Plan** - Starts from $5/month

* Everything in Free, plus:
* Version History
* Advanced Permission
* Cloud Upload Integration
* 2-Way Calendar Integration

[Click here](https://www.taskade.com/pricing) for more information.

## Is Taskade Right for You?

Taskade can be used by individuals and teams working from anywhere. Use Taskade individually or collaborate with your team for weekly agendas, team meetings, note-taking, project management, product roadmaps, and more. 

Make use of customizable board views to visualize your projects into digestible smaller tasks. Multiple board views are available even on Taskade’s free plan, allowing you to get more work done the smarter way. 

Collaborate with your team in real-time with free and unlimited chat and video conferencing available on every project. Automatic syncing ensures that your data is always up to date across devices.

Our customizable templates are available even with our free plan. Find the perfect template to help you get started with your project, and customize it to fit your needs!

Taskade is the simplest way to create task lists, checklists, and workflows. Manage projects and get more work done the simple way with Taskade.

**\
Taskade is the best free Basecamp alternative. Try [Taskade for free](https://www.taskade.com/signup) today.**

Taskade is the best free alternative to Basecamp

The Best Free Basecamp Alternative

Taskade is the best free alternative to Basecamp. Visually organize and manage your projects via customizable templates with built-in collaboration tools.

Taskade Is The Best Free Basecamp Alternative

Taskade is the best free alternative to Bitrix24. Manage and organize projects with built-in collaboration tools and customizable templates with Taskade.

Where remote teams chat, organize, and get things done

Taskade vs Bitrix24

Taskade is the best free alternative to Bitrix24. Manage and organize projects with built-in collaboration tools and customizable templates with Taskade.


## What Is ClickUp?

ClickUp is a project management software that was founded by Alex Yurkowski and Zeb Evans in 2017. The project management platform is usually used by individuals and teams to organize projects and tasks.

ClickUp quickly gained popularity when it was released to the market and today, it is a company that is valued at around $4 billion. Recently in 2021, ClickUp raised $400 million in a Series C funding round. It is also reported that ClickUp has around 4 million users using its platform. What makes this company so popular amongst other similar task management tools in the market?

Part of ClickUp’s popularity comes from it wanting to be the only productivity tool that users will ever need. Although there are limitations to ClickUp which will be covered in the coming sections below, ClickUp does offer a customizable approach to individual tasks and project management.

This means that individuals and teams of all sizes are able to use ClickUp to increase their productivity. You can use ClickUp to create and monitor personal and group projects, making it a versatile tool to have in your arsenal.

On ClickUp, your Workspace represents your business and is further divided into Spaces that break down your business into its functions such as ‘Finance’ or ‘Marketing’. Within these spaces, Folders containing Tasks and Lists are housed within them.

After creating projects, you can assign tasks to your team members with specific due dates to ensure that your project flows as smoothly as possible. Check out some of ClickUp’s features below.

## Features of ClickUp

ClickUp is loaded with features to help you better manage your projects. Similar to Taskade, ClickUp offers [multiple views](https://help.taskade.com/hc/en-us/articles/360016023373--Project-Views) for you to choose from including a List view, Board view, Calendar view, Gantt view, and more.

The List and Board views can get pretty clunky if you have multiple tasks going on at the same time. If you’re keeping track of multiple tasks and projects at the same time, the Calendar view might be a better option for you. The main idea is to let you choose the view that best fits your requirements.

After creating a task on ClickUp, you will be able to add notes, drag and drop files related to the task, and break down the task further into actionable subtasks. Tasks can be assigned to multiple people, and you can also assign people to be ‘Watchers’ on certain tasks. This means that they will receive notifications when there are updates for those tasks.

Once you get started on a task, you can set the status of the task to keep everyone on your team aligned on the progress of each task and subtask. For example, you can set the status of a task to ‘Doing’ whilst having a few subtasks ‘Closed’ to state that you’re midway through said task.

Communication is essential to the success of team projects. ClickUp also functions as a collaboration tool as it offers a comments section on each task to allow you to leave comments and chat with your teammates. You will get an email notification when you’re assigned a task or when there’s a comment on your project, ensuring that you stay updated every step of the way.

Comments can also be turned into an actionable task and assigned to your team members. This allows you to quickly assign suggested changes or additional tasks for your project. Assigned tasks can then be resolved, which gives you a notification so that you can keep track of your team’s progress.

ClickUp also integrates with thousands of other apps so that you can work on your project using your favorite tools. Although it might be a hassle to choose from the many integrations that are available, this can be a useful feature for you if you already know exactly what tools you need for your projects.

### What Is ClickUp Good For?

ClickUp is a versatile project management tool that can be used whether if you’re working individually or in a team. The customization features on ClickUp means that you can use it to tackle individual tasks and even complex projects.

If you’re a project manager, ClickUp should work for you as it helps you keep track of tasks and subtasks. This helps you ensure that each project flows as it’s intended to, keeping an eye on every step towards completion.

You can also use ClickUp to plan your daily tasks and individual projects as well. ClickUp’s free version gives you access to unlimited tasks and collaborations as well. This allows you to create as many tasks as you need to with the option to collaborate with other users as well.

### What Are Some Limitations of ClickUp?

Although ClickUp is a versatile project management tool, there are limitations that come with it as well. 

First of all, being loaded with features means that ClickUp has a steep learning curve before you can fully utilize its full potential. Without a proper onboarding session, you will most probably be lost and overwhelmed with ClickUp. On the other hand, this makes Taskade a better free alternative to ClickUp as despite Taskade having a large number of [features](https://www.taskade.com/features), it is both intuitive and easy to use.

ClickUp can integrate with a large number of other tools. Thousands, to be exact. Although this may give you the option to choose from a large number of tools, it can actually be counterintuitive, especially in newer teams that are unsure of exactly what tools to use for a particular project.

Projects require a large amount of communication in order to be successful, and this is exactly where ClickUp lacks firepower. You can create a Chat view in ClickUp to communicate with your team, but that just means that you have to take additional steps just to communicate. ClickUp also does not have a built-in video call function.

This makes Taskade the best free alternative to ClickUp because Taskade offers a [free unlimited chat](https://help.taskade.com/hc/en-us/articles/360016025033--Chat-and-Messaging) and [video call functionality](https://www.taskade.com/blog/video-conferencing-team-call-chat/) that is built-in to every project, allowing you to [communicate and collaborate](https://www.taskade.com/blog/remote-communication-distributed-team/) with your team members in real-time.

## How Much Does ClickUp Cost?

ClickUp offers its software in a few different tiers. There’s the Free Forever plan, Unlimited plan, Business plan, Business Plus plan, and Enterprise plan for large organizations.

### ClickUp Free Forever Plan

ClickUp’s Free Forever plan comes loaded with features and should suffice if you’re an individual trying to organize your tasks. Similar to [Taskade’s Free Plan](https://www.taskade.com/blog/free-upgrade-personal-remote-teams/), ClickUp’s Free plan comes with unlimited tasks and members.

It also comes with email notifications and [multiple board views](https://www.taskade.com/blog/visual-team-mindmap-kanban-outline-charts/) to help you visualize your projects and tasks.

However, you’re limited to 100mb of storage and also wont have access to integrations.

### ClickUp Unlimited Plan

If you’re part of a small team, ClickUp’s Unlimited plan has features to help you get more work done. It includes unlimited storage and gives you access to integrations.

You will also be able to create unlimited dashboards and control permissions for guests to your projects.

ClickUp’s Unlimited Plan starts at $5 per month for each user.

### ClickUp Business Plan

If you have a slightly bigger team, ClickUp has a Business plan which offers even more features.

The Business plan is a must for project managers looking to manage complex projects. This plan gives you access to ClickUp using Google Single Sign-On service, saving you some time. You’ll also get access to custom reporting and be able to create unlimited teams.

ClickUp’s Business plan starts at $12 per month for each member.

### Clickup Business Plus Plan

The Business Plan is meant for users who manage multiple teams. It adds more customization when it comes to role creations and permissions, and gives your team the ability to have more automated processes as well.

The Business Plus Plan starts at $19 per month for each user. 

If for some reason you require an Enterprise plan, you will have to get in touch with ClickUp’s sales team.

However, if you wanted to pay one simple price to unlock all of the features that you’ll need to manage everything you need to, Taskade offers [more attractive features at a competitive price](https://www.taskade.com/pricing).

Taskade is the best free ClickUp alternative. Try Taskade for free today.

## What Is Taskade?

Taskade is a flexible productivity and project management tool that was founded by John Xie, Dionis Loire, and Stan Chang in 2017. The Y Combinator-backed startup aims to help remote teams and individuals get work done faster and smarter.

Taskade is where remote teams get work done. With Taskade, you can organize entire projects and easily break them down into tasks, change between multiple project views, automate repetitive workflows, collaborate via built-in video chat with your team, and more, via an all-in-one unified workspace. 

Get a headstart on your projects and find a suitable structure for your notes via Taskade’s versatile [collection of templates](https://www.taskade.com/templates). Simply choose from a wide variety of templates and add them to your projects to get started instantly!

Taskade is a supercharged productivity app that both individuals and teams can use to collaborate on projects in real-time.

Taskade is the best free ClickUp alternative because Taskade was designed with a remote-first approach, allowing teams to collaborate and get work done together virtually. You can create unlimited tasks and projects even on the free plan, giving you the ability to plan heavier projects as soon as you get started.

With Taskade, you can create tasks and visualize them via multiple project views. You can also add collaborators to your Taskade project to collaborate with people within or even outside of your organization.

[Get started](https://www.taskade.com/signup) instantly for free today.

## Key Features of Taskade

* [Project Views](https://help.taskade.com/hc/en-us/articles/360016023373--Project-Views). Visualize your projects in several different ways. Cycle between the List, Mind Map, Org Chart, and Board views to work the way you want. 

  * **List View**. This is the default view on Taskade. Create new lists [here](https://www.taskade.com/new).
  * **Board View**. This view lets you work horizontally like a Kanban board. Visualize your workflow and tasks in this full-width view.
  * **Mind Map View**. This view lets you work in a horizontal tree-structured manner and map out what you have in mind.
  * **Action View**. Work in table view and stay organized with your task due dates, and more.
  * **Org Chart View**. Break down larger tasks into smaller ones to help you get things done.

![](/static_images/comparisons/notion1.png)

* [Fold/Unfold](https://help.taskade.com/hc/en-us/articles/360042398794--Fold-Unfold-Collapse-Expand-Tasks-with-Subtasks). Fold (collapse) a parent task/bullet element to hide its subtasks. Indent outline elements with ⌨️ Tab and unfold lists with ⌨️ Shift+Tab.
* [Real-time Communication](https://help.taskade.com/hc/en-us/articles/1500000956841--How-to-Chat-on-Taskade-). Chat and video conference with your team while collaborating in real-time on the same page. 
* [500+ Templates](http://www.taskade.com/templates). Choose from 500+ templates across 26 categories to improve your productivity and workflows. Customize existing templates or create new ones across your workspaces.[Zoom In, Zoom Out](https://help.taskade.com/hc/en-us/articles/1500000024081--Zoom-In-Out-on-All-Views). Get a bird’s-eye view of the workflow by zooming out on all project views, or zoom in to focus on a specific area.
* [Multi-Select](https://help.taskade.com/hc/en-us/articles/4402461350547--Multi-Select-Bulk-Assign-Tasks). Select and format multiple blocks or bulk assign them as tasks to other team members. You can also copy, paste, or indent selected blocks.

![](/static_images/comparisons/notion-2.png)

* [Customize Sub-Tasks](https://help.taskade.com/hc/en-us/articles/1500000757462--Customize-Sub-Tasks). Customize the format of your sub-tasks at individual levels. Choose from headings, numbered lists, shapes, and more.
* [Recurring Tasks](https://help.taskade.com/hc/en-us/articles/360052343674--Recurring-Tasks). Add due dates with start and end times to tasks within your project and set them to repeat daily, weekly, monthly, or even yearly.
* [Move Tasks](https://help.taskade.com/hc/en-us/articles/1500012877362--Move-and-Copy-Tasks#:~:text=How%20it%20works,it%20has%20been%20successfully%20copied.). Move and copy selected tasks to other projects across any workspace. You’ll receive a pop-up notification on completion.
* [User Roles & Permissions](https://help.taskade.com/hc/en-us/articles/360043157754--Manage-Folder-Permissions). Manage collaborators and assign user roles/editing privileges (Owner, Admin, Editor, Checker, Viewer).

![](/static_images/comparisons/notion-3.png)

* [Sort Tasks](https://help.taskade.com/hc/en-us/articles/4403746347027--Task-Sorting#:~:text=Simply%20select%20any%20main%20tasks,to%20the%20option%20you%20selected.). Sort sub-tasks/children elements by completed/uncompleted stats or the due date. Task sorting can be accessed from a convenient pop-up menu.
* [Search](https://help.taskade.com/hc/en-us/articles/360026686453--Search). Search within projects or globally across workspaces and subspaces. Instantly browse and jump between projects anywhere in the Taskade.
* [Keyboard Shortcuts](https://help.taskade.com/hc/en-us/articles/360026178513--Taskade-Keyboard-Shortcuts). Navigate projects, create content blocks, reorder elements, and complete tasks using a set of handy keyboard shortcuts.

![](/static_images/comparisons/notion-4.png)

* [Team Calendar](https://help.taskade.com/hc/en-us/articles/360033427114--Taskade-Calendar). Aggregate all tasks and projects in a shared calendar. The Taskade calendar integrates with Google (two-way), Apple, and Outlook. 
* [Reorder Tasks](https://www.taskade.com/blog/reorder-tasks-and-workspaces-in-mobile-import-into-taskade/). Lists in Taskade aren’t set in stone. Reorder tasks and find them a new home with intuitive drag-and-drop mechanics.
* [Project History](https://help.taskade.com/hc/en-us/articles/1500012875302--Project-History). See all the changes made by you and other collaborators. Click on the entries to navigate to the edited items within the project.
* [Version History](https://help.taskade.com/hc/en-us/articles/4404247317779--Version-History). Taskade saves snapshots of your project so that you can restore a previous version of your project with a single click.

![](/static_images/comparisons/notion-5.png)

* [Export and Print](https://help.taskade.com/hc/en-us/articles/360059288333--How-to-Export-and-Print-Projects). You can export your projects as plain text or markdown files. Attach them to emails, presentations, or for print.

![](/static_images/comparisons/notion-6.png)

* [Cloud File Upload](https://www.taskade.com/blog/upload-from-google-drive-dropbox-instagram-custom-repeating-tasks/). Share files directly from Google Drive, Dropbox, Instagram, and Box in your projects with our integrations.
* [Breakdown Larger Tasks](https://www.taskade.com/blog/project-outliner-task-management/). Organize your thoughts with Taskade’s unlimited hierarchy to break down large projects into tasks.
* [Quick Search](https://www.taskade.com/blog/quick-search-project-search-filter-notification-control/). Use CMD / CTRL + K to jump between any projects within Taskade web and apps.

For an exhaustive list of Taskade’s features, click [here](https://www.taskade.com/features).

### Taskade Pros

* Free-forever plan is loaded with features
* Unlimited tasks and projects even on the free plan
* Real-time collaboration within the same project 
* Free built-in video call and chat function in each project
* Customizable templates to give you a headstart
* Work and chat in the same window, in the same app
* Frequent updates based on user/your [feedback and suggestions](https://www.taskade.com/d/H1IeMeLzM?share=view&view=B1Q8lMxIfG)
* Tabbed workflow for working with multiple Projects

### Taskade Cons

* No custom APIs (yet)

## Taskade Pricing

Taskade Free Plan

* Unlimited Tasks & Projects
* Unlimited Members & Guests
* Unlimited Folders & Teams
* Templates, Calendar, Repeat Tasks
* Real-time Collaboration
* Built-in Free Chat and Video Call

Taskade Unlimited Plan - Starts from $5/month

* Everything in Free, plus:
* Version History
* Advanced Permission
* Cloud Upload Integration
* 2-Way Calendar Integration

Taskade is a better alternative to ClickUp because it offers a more robust solution for your productivity needs at a competitive price. Taskade offers unlimited tasks and projects even with our free plan to help you organize your projects and to-do lists.

[Click here](https://www.taskade.com/pricing) for more information.

## Is Taskade Right for You?

Taskade can be used by individuals and teams working from anywhere. Use Taskade individually or collaborate with your team on shared to-do lists, weekly agendas, team meetings, note-taking, project management, product roadmaps, and more. 

Make use of customizable board views to visualize your projects into digestible smaller tasks. Multiple board views are available even on Taskade’s free plan at a single click of a button, allowing you to get more work done the smarter way. 

Taskade is the better collaboration tool because we enable you to collaborate with your team in real-time via free and unlimited chat and video conferencing that’s available on every project. Automatic syncing ensures that your data is always up to date across devices.

Our customizable templates are available even with our free plan. Find the perfect template to help you get started with your project, and customize it to fit your needs!

Taskade is the simplest way to create task lists, checklists, and workflows. Manage projects and get more work done the simple way with Taskade.

**\
Taskade is the best free ClickUp alternative. Try [Taskade for free](https://www.taskade.com/signup) today.**

Taskade is the only collaboration software you need

The Best Free ClickUp Alternative.

Looking for the best alternative to Clickup that also happens to be free? Taskade is the perfect all-in-one collaboration platform for teams featuring to-do lists, mind maps, kanban boards, and more. Get started with over 500 free templates available.


The #1 Free ClickUp Alternative | Taskade							

## What Is Coda.io?

Coda.io was founded by Shishir Mehrotra and Alex DeNeui in 2014. Mehrotra had previously been a head of product at YouTube, where he managed his team mainly using Google Sheets and Google Docs. The idea behind Coda was to create a modern-day tool that people could use to get more work done.

Mehrotra and DeNeui developed Coda in a closed beta version and eventually made it available to the public in 2019. During its development phase, Coda was codenamed Krypton. In 2017, the founders raised $60million to help with their development.

Essentially, Coda works like [Google Docs](https://www.taskade.com/compare/free-google-docs-alternative) if it had been created for modern teams. Each document starts as a clean slate that contains customizable blocks. The vision behind Coda was to create software that allows you to manage projects from start to finish individually or even as a team.

If used properly, documents in Coda have the potential to be as powerful as an app as users are able to create customizable workspaces to meet their needs, which mirrors [Notion](https://www.taskade.com/compare/free-notion-alternative).

## What Features Does Coda.io Have?

Using a docs style layout with fully customizable blocks means that users have the ability to create personalized workflows with Coda. Coda’s software allows you to blend spreadsheets and word processing with database storage functionality. 

Think of it as a document with the potential to be as powerful as an app.

On Coda, you start with a simple document page that blends tables and text together, allowing you to build a fully customized workspace to manage your projects. Each workspace is organized in sections and folders. Sections are equivalent to a note or a doc, while folders store multiple sections inside them.

Sections are then further broken down into blocks, which can be edited to fit your needs. Coda supports text formatting and you can use blocks to create tables, cards, calendars, and more. 

If you’re savvy with spreadsheets, you’ll be glad to know that you can use formulas in Coda as well. 

Coda also supports integrations, which are called Packs. You can use Packs to connect your Coda document with your favorite apps, which allows you to automate workflows and pull data from other sources.

Starting a project from a blank slate can be a daunting task, and Coda attempts to make it easier for users by providing templates. However, Taskade has a [wide range of templates](https://www.taskade.com/templates) that are fully customizable to help you get started according to your needs.

### What Is Coda Good For?

Every Coda.io document page starts empty, which means that you can use it to input your data on fully customizable blocks. Coda is a flexible tool that can be used to support various functions such as a company wiki, accounting, project management, and more.

Although you can use Coda.io for simple project management, we wouldn't recommend using it for more complex projects. This is because, despite its wide range of features, Coda.io does have its limitations as well.

### What Are Some Limitations of Coda?

Even though Coda.io has various uses, we wouldn't recommend the software if you’re looking for a tool to manage teams and projects with. This is because Coda.io lacks built-in communication features.

Sure, you can integrate with other tools to open up another tab to have real-time meetings, but why go through that hassle when Taskade offers you free unlimited real-time [chat and video conferencing](https://www.taskade.com/uses/video-chat) that’s built-in to all your projects?

Being loaded with features makes Coda.io non-beginner friendly. If you’re used to customizable docs or if you already have an idea in mind, then Coda will work for you. If you’re a complete beginner that’s looking for a tool to be more productive, you’ll find that Coda.io requires a steep onboarding process for you to completely understand how to use the software to your advantage.

If you’re here, it probably is because you’re looking for [software to manage your projects and to-do lists](https://www.taskade.com), and Coda.io simply isn’t intuitive enough to help you do this efficiently.

How Much Does Coda.io cost?

Coda.io is free to use. However, you can choose to upgrade to a paid plan if you require more features.

### Coda.io Free Plan

Coda’s Free Plan allows you to create up to 1000 rows and 50 objects on your documents. Other basic features such as formulas and pulling data from external sources are available in the free plan as well.

### Coda.io Pro Plan

Coda’s Pro Plan lets you create documents without limits and also has a 30-day version history for you to revert to a previous document version. You also have the added ability to archive older pages and get access to more Pack integrations.

The Pro Plan starts at $10 per month for each Doc Maker.

### Coda.io Team Plan

Coda.io’s Team Plan is steep, coming in at $30 per month for each Doc Maker. This plan gives you unlimited automations and unlimited version history as well. Additionally, you will also be able to lock your docs to prevent other users from editing them. If that's not enough, you can also create private invite-only docs to protect sensitive information.

For added security and support features, Coda also has an Enterprise plan available which you’ll have to contact them to know more about.

## What Is Taskade?

Taskade is a flexible productivity and project management tool that was founded by John Xie, Dionis Loire, and Stan Chang in 2017. The Y Combinator-backed startup aims to help remote teams and individuals get work done faster and smarter.

Taskade is where remote teams get work done. With Taskade, you can organize entire projects and easily break them down into tasks, change between multiple project views, automate repetitive workflows, collaborate via built-in video chat with your team, and more, via an all-in-one unified workspace. 

Get a headstart on your projects and find a suitable structure for your notes via Taskade’s versatile [collection of templates](https://www.taskade.com/templates). Simply choose from a wide variety of templates and add them to your projects to get started instantly!

Taskade is a supercharged productivity app that both individuals and teams can use to collaborate on projects in real time.

Taskade is the best free Coda.io alternative because Taskade was designed with a remote-first approach, allowing teams to collaborate and get work done together virtually. You can create unlimited tasks and projects even on the free plan, giving you the ability to plan heavier projects as soon as you get started.

With Taskade, you can create tasks and visualize them via multiple project views. You can also add collaborators to your Taskade project to collaborate with people within or even outside of your organization.

[Get started](https://www.taskade.com/signup) instantly for free today.

## Key Features of Taskade

* [Project Views](https://help.taskade.com/hc/en-us/articles/360016023373--Project-Views). Visualize your projects in several different ways. Cycle between the List, Mind Map, Org Chart, and Board views to work the way you want. 

  * **List View**. This is the default view on Taskade. Create new lists [here](https://www.taskade.com/new).
  * **Board View**. This view lets you work horizontally like a Kanban board. Visualize your workflow and tasks in this full-width view.
  * **Mind Map View**. This view lets you work in a horizontal tree-structured manner and map out what you have in mind.
  * **Action View**. Work in table view and stay organized with your task due dates, and more.
  * **Org Chart View**. Break down larger tasks into smaller ones to help you get things done.

![Taskade workspace view](/static_images/comparisons/notion1.png "Taskade workspace view")

* [Fold/Unfold](https://help.taskade.com/hc/en-us/articles/360042398794--Fold-Unfold-Collapse-Expand-Tasks-with-Subtasks). Fold (collapse) a parent task/bullet element to hide its subtasks. Indent outline elements with ⌨️ Tab and unfold lists with ⌨️ Shift+Tab.
* [Real-time Communication](https://help.taskade.com/hc/en-us/articles/1500000956841--How-to-Chat-on-Taskade-). Chat and video conference with your team while collaborating in real-time on the same page. 
* [500+ Templates](http://www.taskade.com/templates). Choose from 500+ templates across 26 categories to improve your productivity and workflows. Customize existing templates or create new ones across your workspaces.[Zoom In, Zoom Out](https://help.taskade.com/hc/en-us/articles/1500000024081--Zoom-In-Out-on-All-Views). Get a bird’s-eye view of the workflow by zooming out on all project views, or zoom in to focus on a specific area.
* [Multi-Select](https://help.taskade.com/hc/en-us/articles/4402461350547--Multi-Select-Bulk-Assign-Tasks). Select and format multiple blocks or bulk assign them as tasks to other team members. You can also copy, paste, or indent selected blocks.

![Assigning tasks in Taskade](/static_images/comparisons/notion-2.png "Assigning tasks in Taskade")

* [Customize Sub-Tasks](https://help.taskade.com/hc/en-us/articles/1500000757462--Customize-Sub-Tasks). Customize the format of your sub-tasks at individual levels. Choose from headings, numbered lists, shapes, and more.
* [Recurring Tasks](https://help.taskade.com/hc/en-us/articles/360052343674--Recurring-Tasks). Add due dates with start and end times to tasks within your project and set them to repeat daily, weekly, monthly, or even yearly.
* [Move Tasks](https://help.taskade.com/hc/en-us/articles/1500012877362--Move-and-Copy-Tasks#:~:text=How%20it%20works,it%20has%20been%20successfully%20copied.). Move and copy selected tasks to other projects across any workspace. You’ll receive a pop-up notification on completion.
* [User Roles & Permissions](https://help.taskade.com/hc/en-us/articles/360043157754--Manage-Folder-Permissions). Manage collaborators and assign user roles/editing privileges (Owner, Admin, Editor, Checker, Viewer).

![User roles and permissions in Taskade](/static_images/comparisons/notion-3.png "User roles and permissions in Taskade")

* [Sort Tasks](https://help.taskade.com/hc/en-us/articles/4403746347027--Task-Sorting#:~:text=Simply%20select%20any%20main%20tasks,to%20the%20option%20you%20selected.). Sort sub-tasks/children elements by completed/uncompleted stats or the due date. Task sorting can be accessed from a convenient pop-up menu.
* [Search](https://help.taskade.com/hc/en-us/articles/360026686453--Search). Search within projects or globally across workspaces and subspaces. Instantly browse and jump between projects anywhere in the Taskade.
* [Keyboard Shortcuts](https://help.taskade.com/hc/en-us/articles/360026178513--Taskade-Keyboard-Shortcuts). Navigate projects, create content blocks, reorder elements, and complete tasks using a set of handy keyboard shortcuts.

![Keyboard shortcuts in Taskade](/static_images/comparisons/notion-4.png "Keyboard shortcuts in Taskade")

* [Team Calendar](https://help.taskade.com/hc/en-us/articles/360033427114--Taskade-Calendar). Aggregate all tasks and projects in a shared calendar. The Taskade calendar integrates with Google (two-way), Apple, and Outlook. 
* [Reorder Tasks](https://www.taskade.com/blog/reorder-tasks-and-workspaces-in-mobile-import-into-taskade/). Lists in Taskade aren’t set in stone. Reorder tasks and find them a new home with intuitive drag-and-drop mechanics.
* [Project History](https://help.taskade.com/hc/en-us/articles/1500012875302--Project-History). See all the changes made by you and other collaborators. Click on the entries to navigate to the edited items within the project.
* [Version History](https://help.taskade.com/hc/en-us/articles/4404247317779--Version-History). Taskade saves snapshots of your project so that you can restore a previous version of your project with a single click.

![Version history in Taskade](/static_images/comparisons/notion-5.png "Version history in Taskade")

* [Export and Print](https://help.taskade.com/hc/en-us/articles/360059288333--How-to-Export-and-Print-Projects). You can export your projects as plain text or markdown files. Attach them to emails, presentations, or for print.

![Export and Print projects from Taskade](/static_images/comparisons/notion-6.png "Export and Print projects from Taskade")

* [Cloud File Upload](https://www.taskade.com/blog/upload-from-google-drive-dropbox-instagram-custom-repeating-tasks/). Share files directly from Google Drive, Dropbox, Instagram, and Box in your projects with our integrations.
* [Breakdown Larger Tasks](https://www.taskade.com/blog/project-outliner-task-management/). Organize your thoughts with Taskade’s unlimited hierarchy to break down large projects into tasks.
* [Quick Search](https://www.taskade.com/blog/quick-search-project-search-filter-notification-control/). Use CMD / CTRL + K to jump between any projects within Taskade web and apps.

For an exhaustive list of Taskade’s features, click [here](https://www.taskade.com/features).

### Taskade Pros

* Free-forever plan is loaded with features
* Unlimited tasks and projects even on the free plan
* Real-time collaboration within the same project 
* Free built-in video call and chat function in each project
* Customizable templates to give you a headstart
* Work and chat in the same window, in the same app
* Frequent updates based on user/your [feedback and suggestions](https://www.taskade.com/d/H1IeMeLzM?share=view&view=B1Q8lMxIfG)
* Tabbed workflow for working with multiple Projects

### Taskade Cons

* No custom APIs (yet)

## Taskade Pricing

Taskade Free Plan

* Unlimited Tasks & Projects
* Unlimited Members & Guests
* Unlimited Folders & Teams
* Templates, Calendar, Repeat Tasks
* Real-time Collaboration
* Built-in Free Chat and Video Call

Taskade Unlimited Plan - Starts from $5/month

* Everything in Free, plus:
* Version History
* Advanced Permission
* Cloud Upload Integration
* 2-Way Calendar Integration

Taskade is a better alternative to Coda.io because it offers a more robust solution for your productivity needs at a competitive price. Taskade offers unlimited tasks and projects even with our free plan to help you organize your projects and to-do lists.

[Click here](https://www.taskade.com/pricing) for more information.

## Is Taskade Right for You?

Taskade can be used by individuals and teams working from anywhere. Use Taskade individually or collaborate with your team on shared to-do lists, weekly agendas, team meetings, note-taking, project management, product roadmaps, and more. 

Make use of customizable board views to visualize your projects into digestible smaller tasks. Multiple board views are available even on Taskade’s free plan at a single click of a button, allowing you to get more work done the smarter way. 

Collaborate with your team in real-time with free and unlimited chat and video conferencing that’s available on every project. Automatic syncing ensures that your data is always up to date across devices.

Our customizable templates are available even with our free plan. Find the perfect template to help you get started with your project, and customize it to fit your needs!

Taskade is the simplest way to create task lists, checklists, and workflows. Manage projects and get more work done the simple way with Taskade.

Taskade is the best free Coda alternative. Try [Taskade for free](https://www.taskade.com/signup) today.

Discover Why Taskade Is The Better Alternative

The Best Free Coda.io Alternative

Taskade is the best free alternative to Coda.io. Collaborate efficiently in real-time with your team members and manage projects and tasks the smarter way.

Taskade is the best scalable alternative to Crew app. Manage and organize projects with customizable templates and collaborate with your team in real-time.

Robust task management and real-time messaging

A Scalable Crew Alternative

Taskade is the best free alternative to Dropbox Paper. Easily collaborate in real-time via built-in chat and customizable templates for project management.

Collaborate easier and faster than ever in real-time.

The Best Dropbox Paper Alternative

Taskade is the best free alternative to Dropbox Paper. Easily collaborate in real-time via built-in chat and customizable templates for project management.


Taskade is the best free alternative to Dynalist. Manage and organize your projects with customizable templates. Collaborate in real-time with built in chat.

Visualize your checklist from a whole new perspective

The Best Free Dynalist Alternative

Taskade is the best free alternative to Dynalist. Manage and organize your projects with customizable templates. Collaborate in real-time with built in chat.


## What Is Evernote?

Evernote is a digital note-taking application. It was founded by Russian engineer Stepan Pachikov, who was fascinated by the way that humans store information. He created Evernote to help people organize their thoughts and store more information.

Pachikov started working on an Evernote prototype in 2002. He worked on it for 6 years before feeling confident enough to beta launch the product to a limited audience. After its launch, Evernote grew exponentially and had more than 10 million users by the end of 2011.

Coincidentally, Evernote also became profitable in 2011, with a reported sales figure of around $16 million for that year.

Evernote pioneered digital note-taking and remains one of the most popular note-taking apps today. If you’re interested in a more in-depth discussion on Evernote’s history from day 1 to what it is today, check out [our article on it](https://www.taskade.com/blog/evernote-history/)!

## Features of Evernote

In essence, Evernote is best described as a digital notebook with added features. Evernote’s concept is simple, you create notes which are then stored inside notebooks. You can add tags to your notes in order to keep them organized. 

However, this can get pretty clunky especially if you’re a heavy note-taker. This is where Evernote’s built-in search function comes into play; allowing you to search for notes using keywords and phrases.

Evernote is also known for its Web Clipper feature. You can download an extension that allows you to clip parts or even entire web pages and paste them into Evernote. Clipped web pages can then be highlighted to emphasize key points, and will also remain stored in the app until you delete them.

You can use Evernote’s templates to get you started on tasks that require more structure such as creating a story dashboard or even a monthly calendar to get yourself organized. This can be a helpful feature to help you kickstart your projects.

An interesting thing that Pachikov did with Evernote is that he implemented a feature to recognize handwritten notes. This was a page he took from a tool he created called ‘Calligrapher’ in his earlier days which recognized handwritten input on devices. In Evernote, handwritten notes can be captured via an in-app camera.

If you’re big on keeping organized, you can utilize widgets to reduce clutter on your Evernote homepage. However, this will require you to upgrade your free account.

### What Is Evernote Good For?

Evernote is a good tool to use if you’re into note-taking. Regardless of length, note-taking is a breeze on Evernote due to its notebook-style design. There are good formatting options available when crafting notes and the interface encourages you to have a good writing flow. 

Some digital note-taking apps struggle when it comes to long-form notes, but not Evernote. In fact, its templates make it even easier for you to structure your thoughts when writing longer notes. 

Evernote is good for you if you need a tool to help you with heavier note-taking. Its web-clipper extension is also a handy feature to have for research as it allows you to snip content from the web and paste it on Evernote. Snipped content can also be highlighted to emphasize key areas.

However, Evernote falls short when it comes to collaboration. Even when you purchase a Team Plan which is catered towards teams who want to collaborate on documents, you will still be unable to collaborate in real-time.

### What Are Some Limitations of Evernote?

Although Evernote excels when it comes to taking personal notes, it falls short when it comes to collaboration. Even if you paid for a Team Plan, which unlocks all of Evernote’s features, it would still be hard for you to collaborate with your team.

The main issue with this is that Evernote does not support real-time collaboration. Even with a Team Plan subscription, you will be unable to edit notes alongside your team members. Only one person can be working on a note at any given time. If two users edit the note at the same time, another copy of the note will be created. This creates a logistical nightmare.

Additionally, Evernote lacks a chat and video call function. Although this is not a requirement in a note-taking point of view, having it handy assists in collaboration and productivity as it negates the need for you to toggle between apps to get your work done. 

With Taskade, you’re able to work on notes in real-time with your team. There is also a free built-in chat and video call function so that you can collaborate with your team in real-time without having to toggle between apps. 

Evernote also falls short in other areas as well.

For example, although Evernote positions itself as a productivity app, it is more of a note-taking tool that has productivity features. However, to get access to these features, you will have to pay and upgrade your plan. Productivity tools such as Taskade have multitudes of features that allow for seamless note-taking and real-time collaboration even on a free plan.

If you’re a religious note-taker, you might run into some issues with Evernote. Evernote uses tags to keep your notes organized within notebooks. When you start to create more notes and tags, your tags and notes will get drowned.

However, utilizing the search function in Evernote should help you find the note that you’re looking for.

## Evernote Pricing

Evernote has 4 pricing tiers which include the Free Plan, Personal Plan, Professional Plan, and Team Plan. In 2016, Evernote increased the prices for all of its plans and also removed some features from its free version. Find out more about the plans below.

### Evernote Free Plan

Evernote’s Free Plan comes with unlimited notes and notebooks with access to templates. Even though there is an upload limit of 25MB per note and 60MB total monthly upload size, this plan should be sufficient for beginner note-takers.

You won’t be able to customize your dashboard and will also be limited to syncing your account between 2 devices only. If you require sync between more devices, you will have to pay for a Personal Plan.

### Evernote Personal Plan

Evernote’s Personal Plan unlocks a few more features to help you in your note-taking. For starters, your monthly upload limit will be bumped up to 10GB with a maximum note size of 200MB.

You will also be able to utilize Evernote’s search function to search in PDFs, and also forward your emails into Evernote to help with your productivity. 

The Personal Plan is useful if you’re planning to use Evernote to organize your day-to-day activities.Evernote’s Personal Plan starts from $7.99 per month

### Evernote Professional Plan

Evernote’s Professional Plan is for you if you’re looking to utilize more of Evernote’s productivity features and use it as a hub to store most of your information. You’ll get access to even more features such as a monthly upload limit of 20GB and a fully customizable home page.

You will also be able to assign tasks with this plan.

Evernote’s Professional Plan starts from $9.99 per month.

### Evernote Team Plan

Evernote also has a Team Plan that allows you and your team to collaborate with all features made available. Think of collaborative spaces as shared notebooks between you and your team.

However, Evernote’s team plan lacks proper collaboration tools to justify the steep price. Real-time collaboration isn’t supported as only one person can edit a note at any given time. Having another team member editing the note at the same time as you will cause a duplicate to be formed.

There is also a lack of a built-in chat and video conferencing feature which means that you will have to use a different tool to communicate with your team.

Evernote’s Team Plan starts at $14.99 per month.

## What Is Taskade?

Taskade is an online productivity and collaboration tool that was founded by John Xie, Dionis Loire, and Stan Chang in 2017. The Y Combinator-backed startup aims to help remote teams and individuals get work done faster and smarter.

Taskade is where remote teams get work done. With Taskade, you can take detailed notes, automate repetitive workflows, collaborate via built-in video chat with your team, and more, via an all-in-one unified workspace. 

Get a headstart on your projects and find a suitable structure for your notes via Taskade’s versatile [collection of templates](https://www.taskade.com/templates). Simply choose from a wide variety of templates and add them to your projects to get started instantly!

Taskade is a supercharged productivity app that both you and your team can use to collaborate on projects in real-time.

Taskade is the best free Evernote alternative. [Get started](https://www.taskade.com/signup) instantly for free today.

## Key Features of Taskade

* [Project Views](https://help.taskade.com/hc/en-us/articles/360016023373--Project-Views). Visualize your projects in several different ways. Cycle between the List, Mind Map, Org Chart, and Board views to work the way you want. 

  * List View. This is the default view on Taskade. Create new lists [here](https://www.taskade.com/new).
  * Board View. This view lets you work horizontally like a Kanban board. Visualize your workflow and tasks in this full-width view.
  * Mind Map View. This view lets you work in a horizontal tree-structured manner and map out what you have in mind.
  * Action View. Work in table view and stay organized with your task due dates, and more.
  * Org Chart View. Break down larger tasks into smaller ones to help you get things done.

![Taskade project workspace](/static_images/comparisons/notion1.png "Taskade project workspace")

* [Real-time Communication](https://help.taskade.com/hc/en-us/articles/1500000956841--How-to-Chat-on-Taskade-). Chat and video conference with your team while collaborating in real-time on the same page. 
* [500+ Templates](http://www.taskade.com/templates). Choose from 500+ templates across 26 categories to improve your productivity and workflows. Customize existing templates or create new ones across your workspaces.
* [Search](https://help.taskade.com/hc/en-us/articles/360026686453--Search). Search within projects or globally across workspaces and subspaces. Instantly browse and jump between projects anywhere in the Taskade.
* [Zoom In, Zoom Out](https://help.taskade.com/hc/en-us/articles/1500000024081--Zoom-In-Out-on-All-Views). Get a bird’s-eye view of the workflow by zooming out on all project views, or zoom in to focus on a specific area.
* [Fold/Unfold](https://help.taskade.com/hc/en-us/articles/360042398794--Fold-Unfold-Collapse-Expand-Tasks-with-Subtasks). Fold (collapse) a parent task/bullet element to hide its subtasks. Indent outline elements with ⌨️ Tab and unfold lists with ⌨️ Shift+Tab.
* [Multi-Select](https://help.taskade.com/hc/en-us/articles/4402461350547--Multi-Select-Bulk-Assign-Tasks). Select and format multiple blocks or bulk assign them as tasks to other team members. You can also copy, paste, or indent selected blocks.

![Assigning tasks on Taskade](/static_images/comparisons/notion-2.png "Assigning tasks on Taskade")

* [Customize Sub-Tasks](https://help.taskade.com/hc/en-us/articles/1500000757462--Customize-Sub-Tasks). Customize the format of your sub-tasks at individual levels. Choose from headings, numbered lists, shapes, and more.
* [Recurring Tasks](https://help.taskade.com/hc/en-us/articles/360052343674--Recurring-Tasks). Add due dates with start and end times to tasks within your project and set them to repeat daily, weekly, monthly, or even yearly.
* [Move Tasks](https://help.taskade.com/hc/en-us/articles/1500012877362--Move-and-Copy-Tasks#:~:text=How%20it%20works,it%20has%20been%20successfully%20copied.). Move and copy selected tasks to other projects across any workspace. You’ll receive a pop-up notification on completion.
* [User Roles & Permissions](https://help.taskade.com/hc/en-us/articles/360043157754--Manage-Folder-Permissions). Manage collaborators and assign user roles/editing privileges (Owner, Admin, Editor, Checker, Viewer).

![User roles and permissions on Taskade](/static_images/comparisons/notion-3.png "User roles and permissions on Taskade")

* [Sort Tasks](https://help.taskade.com/hc/en-us/articles/4403746347027--Task-Sorting#:~:text=Simply%20select%20any%20main%20tasks,to%20the%20option%20you%20selected.). Sort sub-tasks/children elements by completed/uncompleted stats or the due date. Task sorting can be accessed from a convenient pop-up menu.
* [Keyboard Shortcuts](https://help.taskade.com/hc/en-us/articles/360026178513--Taskade-Keyboard-Shortcuts). Navigate projects, create content blocks, reorder elements, and complete tasks using a set of handy keyboard shortcuts.

![Taskade keyboard shortcuts](/static_images/comparisons/notion-4.png "Taskade keyboard shortcuts")

* [Team Calendar](https://help.taskade.com/hc/en-us/articles/360033427114--Taskade-Calendar). Aggregate all tasks and projects in a shared calendar. The Taskade calendar integrates with Google (two-way), Apple, and Outlook. 
* [Reorder Tasks](https://www.taskade.com/blog/reorder-tasks-and-workspaces-in-mobile-import-into-taskade/). Lists in Taskade aren’t set in stone. Reorder tasks and find them a new home with intuitive drag-and-drop mechanics.
* [Project History](https://help.taskade.com/hc/en-us/articles/1500012875302--Project-History). See all the changes made by you and other collaborators. Click on the entries to navigate to the edited items within the project.
* [Version History](https://help.taskade.com/hc/en-us/articles/4404247317779--Version-History). Taskade saves snapshots of your project so that you can restore a previous version of your project with a single click.

![Taskade project version history](/static_images/comparisons/whim-5.png "Taskade project version history")

* [Export and Print](https://help.taskade.com/hc/en-us/articles/360059288333--How-to-Export-and-Print-Projects). You can export your projects as plain text or markdown files. Attach them to emails, presentations, or for print.

![Export and Print projects from Taskade](/static_images/comparisons/notion-6.png "Export and Print projects from Taskade")

* [Cloud File Upload](https://www.taskade.com/blog/upload-from-google-drive-dropbox-instagram-custom-repeating-tasks/). Share files directly from Google Drive, Dropbox, Instagram, and Box in your projects with our integrations.
* [Breakdown Larger Tasks](https://www.taskade.com/blog/project-outliner-task-management/). Organize your thoughts with Taskade’s unlimited hierarchy to break down large projects into tasks.
* [Quick Search](https://www.taskade.com/blog/quick-search-project-search-filter-notification-control/). Use CMD / CTRL + K to jump between any projects within Taskade web and apps.

For an exhaustive list of Taskade’s features, click [here](https://www.taskade.com/features).

### Taskade Pros

* You can use Taskade for free by yourself or with others! Our [free-forever](https://www.taskade.com/pricing) plan is loaded with [features](https://www.taskade.com/features).
* [Collaborate](https://help.taskade.com/hc/en-us/articles/360041909314--Can-I-collaborate-with-others-) in real-time on the same project with Taskade
* Free built-in [video call and chat](https://help.taskade.com/hc/en-us/articles/360015915994--Free-Unlimited-Video-Conferencing-Calling) function in each project
* Customizable [templates](http://www.taskade.com/templates) to give you a headstart
* Visualize each project in [multiple views](https://help.taskade.com/hc/en-us/articles/360016023373--Project-Views), from List, Board, Mind Map, Action Sheet, and Org Chart View.
* [Fold](https://help.taskade.com/hc/en-us/articles/360042398794--Fold-Unfold-Collapse-Expand-Tasks-with-Subtasks?_ga=2.182505318.1389722668.1647306767-1235544883.1644465238) completed blocks and tasks to keep your project organized
* Work and chat in the same window, within the same app
* Frequent updates based on user/your [feedback and suggestions](https://www.taskade.com/d/H1IeMeLzM?share=view&view=B1Q8lMxIfG)

### Taskade Cons

* No custom APIs (yet)

## Taskade Pricing

**Taskade Free Plan**

* Unlimited Tasks & Projects
* Unlimited Members & Guests
* Unlimited Folders & Teams
* Templates, Calendar, Repeat Tasks
* Real-time Collaboration
* Built-in Free Chat and Video Call

**Taskade Unlimited Plan** - Starts from $5/month

* Everything in Free, plus:
* Version History
* Advanced Permission
* Cloud Upload Integration
* 2-Way Calendar Integration

[Click here](https://www.taskade.com/pricing) for more information.

## Is Taskade Right for You?

Taskade can be used by individuals and teams working from anywhere. Use Taskade individually or collaborate with your team on detailed note-taking, weekly agendas, team meetings, project management, product roadmaps, and more. 

Make use of customizable board views to visualize your projects into digestible smaller tasks. Multiple board views are available even on Taskade’s free plan, allowing you to get more work done the smarter way. 

Collaborate with your team in real-time with free and unlimited chat and video conferencing available on every project. Automatic syncing ensures that your data is always up to date across devices.

Taskade is the simplest way to create task lists, checklists, and workflows. Manage projects and get more work done the simple way with Taskade.

Taskade is the best free Evernote alternative. Try [Taskade for free](https://www.taskade.com/signup) today.

Feature-packed and lightweight

The Best Free Evernote Alternative

Taskade is the best free alternative to Evernote. Take notes online and easily manage projects and tasks with your team via built in collaboration tools.


## What Is Google Docs?

Google Docs is an online collaborative word processor that was launched by Google in 2006. Google created Google Docs after acquiring Writely in 2006. Writely was an online word processor created by Upstartle and Google built on that foundation to create Google Docs. 

Today, Google Docs is a vital part of the GSuite experience and is a popular tool that is used by many people around the world to collaborate and get work done. As part of the GSuite ecosystem, Google Docs integrates with other Google applications including [Google Keep](https://www.taskade.com/blog/google-keep-vs-evernote/), which is Google’s version of a note-taking tool.

Google's strategic acquisition of companies enabled them to add useful features to Google Docs. For example, acquiring DocVerse enabled them to improve online collaboration while acquiring Quickoffice helped them improve compatibility with mobile devices.

Google Docs is frequently compared to Microsoft Word as it is a free alternative to the latter. It can be used via browser and also via mobile as an iOS and Android app. With Google Docs, you can edit and collaborate on shared documents with others online. 

## Features of Google Docs

Google Docs is widely used today as it is a good tool to have for editing documents and collaborating with others online.

Editing documents in real-time with your team is easy to do with Google Docs. You simply need to share the document with your team members and ensure that they have editing rights. Alternatively, you can also restrict access to view only, or comment only. 

View-only access is good if you’re sharing documents outside of your business, while comments-only access allows your team members to give their comments on certain parts of the document. When commenting on the document, you can assign action items to team members so that they will get an email notification on their tasks.

This is especially handy when vetting through the work of a new staff member so that you can give comments on their work, getting them up to speed even quicker. You can also suggest changes within the document so that your team members can see exactly what you had in mind, before accepting the changes.

After sharing the document with your team, there will be an option for you to chat on the document itself. However, this chat function is very basic and is best used for quick clarifications and alignment.

Google Docs also has offline support so that you can edit your documents even without an internet connection. Your data will be synced on the cloud once you reconnect to the internet. Additionally, Google stores your document history in their servers so that you can revert back to a previous version if anything goes wrong. 

### What Is Google Docs Good For?

Google Docs is best used for drafting long-form articles and outlines. It has a wide array of formatting options that allows you to easily type out large chunks of text. You can turn on its built-in autocorrect feature to make sure that your spelling and grammar are on point.

It is also common for teams to collaborate on Google Docs. This is because Google Docs supports real-time collaboration with up to 100 other people at the same time. 

The simple chat box feature also allows you to quickly send messages to your team members working on the same document. However, it is common for teams to toggle between Google Docs and another tool to communicate better as the chat function in Google Docs is fairly basic.

### What Are Some Limitations of Google Docs?

Although Google Docs is a good tool to use when taking long-form notes, there are also some limitations that come with it.

Real-time communication within Google Docs is tricky as it only supports a basic chat function. The chat function is also not intuitive to use, which means that it takes some figuring out if you want to use it properly with your teammates.

In this sense, Taskade is the best free alternative to Google Docs when it comes to collaboration. This is because Taskade allows you to take long-form notes while supporting real-time editing and communication via built-in chat and video conferencing. This means that you can focus without having to break your flow by toggling between apps.

Even though Google Docs is good for taking notes, it simply doesn’t offer more than that. Tools such as Taskade allow you to take long-form notes, collaborate and communicate with your team in real-time. If you’re looking for a free all-in-one tool to take notes, to-do lists,  manage projects, and more, Taskade is your best alternative to Google Docs.

## Is Google Docs Free?

Google Docs is free to use. You simply have to access it via your Google account to get started.

## What Is Taskade?

Taskade is an online productivity and collaboration tool that was founded by John Xie, Dionis Loire, and Stan Chang in 2017. The Y Combinator-backed startup aims to help remote teams and individuals get work done faster and smarter.

Taskade is where remote teams get work done. With Taskade, you can take detailed notes, automate repetitive workflows, collaborate via built-in video chat with your team, and more, via an all-in-one unified workspace. 

Get a headstart on your projects and find a suitable structure for your notes via Taskade’s versatile [collection of templates](https://www.taskade.com/templates). Simply choose from a wide variety of templates and add them to your projects to get started instantly!

Taskade is a supercharged productivity app that both you and your team can use to collaborate on projects in real-time. Taskade’s free plan comes with unlimited projects and tasks so that you can get up and running as soon as you sign up!

Taskade is the best free Google Docs alternative. [Get started](https://www.taskade.com/signup) instantly for free today.

## Key Features of Taskade

* [Project Views](https://help.taskade.com/hc/en-us/articles/360016023373--Project-Views). Visualize your projects in several different ways. Cycle between the List, Mind Map, Org Chart, and Board views to work the way you want. 

  * List View. This is the default view on Taskade. Create new lists [here](https://www.taskade.com/new).
  * Board View. This view lets you work horizontally like a Kanban board. Visualize your workflow and tasks in this full-width view.
  * Mind Map View. This view lets you work in a horizontal tree-structured manner and map out what you have in mind.
  * Action View. Work in table view and stay organized with your task due dates, and more.
  * Org Chart View. Break down larger tasks into smaller ones to help you get things done.

![Taskade project workspace](/static_images/comparisons/notion1.png "Taskade project workspace")

* [Real-time Communication](https://help.taskade.com/hc/en-us/articles/1500000956841--How-to-Chat-on-Taskade-). Chat and video conference with your team while collaborating in real-time on the same page. 
* [500+ Templates](http://www.taskade.com/templates). Choose from 500+ templates across 26 categories to improve your productivity and workflows. Customize existing templates or create new ones across your workspaces.
* [Search](https://help.taskade.com/hc/en-us/articles/360026686453--Search). Search within projects or globally across workspaces and subspaces. Instantly browse and jump between projects anywhere in the Taskade.
* [Zoom In, Zoom Out](https://help.taskade.com/hc/en-us/articles/1500000024081--Zoom-In-Out-on-All-Views). Get a bird’s-eye view of the workflow by zooming out on all project views, or zoom in to focus on a specific area.
* [Fold/Unfold](https://help.taskade.com/hc/en-us/articles/360042398794--Fold-Unfold-Collapse-Expand-Tasks-with-Subtasks). Fold (collapse) a parent task/bullet element to hide its subtasks. Indent outline elements with ⌨️ Tab and unfold lists with ⌨️ Shift+Tab.
* [Multi-Select](https://help.taskade.com/hc/en-us/articles/4402461350547--Multi-Select-Bulk-Assign-Tasks). Select and format multiple blocks or bulk assign them as tasks to other team members. You can also copy, paste, or indent selected blocks.

![Assigning tasks on Taskade](/static_images/comparisons/notion-2.png "Assigning tasks on Taskade")

* [Customize Sub-Tasks](https://help.taskade.com/hc/en-us/articles/1500000757462--Customize-Sub-Tasks). Customize the format of your sub-tasks at individual levels. Choose from headings, numbered lists, shapes, and more.
* [Recurring Tasks](https://help.taskade.com/hc/en-us/articles/360052343674--Recurring-Tasks). Add due dates with start and end times to tasks within your project and set them to repeat daily, weekly, monthly, or even yearly.
* [Move Tasks](https://help.taskade.com/hc/en-us/articles/1500012877362--Move-and-Copy-Tasks#:~:text=How%20it%20works,it%20has%20been%20successfully%20copied.). Move and copy selected tasks to other projects across any workspace. You’ll receive a pop-up notification on completion.
* [User Roles & Permissions](https://help.taskade.com/hc/en-us/articles/360043157754--Manage-Folder-Permissions). Manage collaborators and assign user roles/editing privileges (Owner, Admin, Editor, Checker, Viewer).

![Taskade user roles and permissions](/static_images/comparisons/notion-3.png "Taskade user roles and permissions")

* [Sort Tasks](https://help.taskade.com/hc/en-us/articles/4403746347027--Task-Sorting#:~:text=Simply%20select%20any%20main%20tasks,to%20the%20option%20you%20selected.). Sort sub-tasks/children elements by completed/uncompleted stats or the due date. Task sorting can be accessed from a convenient pop-up menu.
* [Keyboard Shortcuts](https://help.taskade.com/hc/en-us/articles/360026178513--Taskade-Keyboard-Shortcuts). Navigate projects, create content blocks, reorder elements, and complete tasks using a set of handy keyboard shortcuts.

![Keyboard shortcuts on Taskade](/static_images/comparisons/notion-4.png "Keyboard shortcuts on Taskade")

* [Team Calendar](https://help.taskade.com/hc/en-us/articles/360033427114--Taskade-Calendar). Aggregate all tasks and projects in a shared calendar. The Taskade calendar integrates with Google (two-way), Apple, and Outlook. 
* [Reorder Tasks](https://www.taskade.com/blog/reorder-tasks-and-workspaces-in-mobile-import-into-taskade/). Lists in Taskade aren’t set in stone. Reorder tasks and find them a new home with intuitive drag-and-drop mechanics.
* [Project History](https://help.taskade.com/hc/en-us/articles/1500012875302--Project-History). See all the changes made by you and other collaborators. Click on the entries to navigate to the edited items within the project.
* [Version History](https://help.taskade.com/hc/en-us/articles/4404247317779--Version-History). Taskade saves snapshots of your project so that you can restore a previous version of your project with a single click.

![Taskade version history](/static_images/comparisons/notion-5.png "Taskade version history")

* [Export and Print](https://help.taskade.com/hc/en-us/articles/360059288333--How-to-Export-and-Print-Projects). You can export your projects as plain text or markdown files. Attach them to emails, presentations, or for print.

![Export and Print Taskade projects](/static_images/comparisons/notion-6.png "Export and Print Taskade projects")

* [Cloud File Upload](https://www.taskade.com/blog/upload-from-google-drive-dropbox-instagram-custom-repeating-tasks/). Share files directly from Google Drive, Dropbox, Instagram, and Box in your projects with our integrations.
* [Breakdown Larger Tasks](https://www.taskade.com/blog/project-outliner-task-management/). Organize your thoughts with Taskade’s unlimited hierarchy to break down large projects into tasks.
* [Quick Search](https://www.taskade.com/blog/quick-search-project-search-filter-notification-control/). Use CMD / CTRL + K to jump between any projects within Taskade web and apps.

For an exhaustive list of Taskade’s features, click [here](https://www.taskade.com/features).

### Taskade Pros

* You can use Taskade for free by yourself or with others! Our [free-forever](https://www.taskade.com/pricing) plan is loaded with [features](https://www.taskade.com/features).
* [Collaborate](https://help.taskade.com/hc/en-us/articles/360041909314--Can-I-collaborate-with-others-) in real-time on the same project with Taskade
* Free built-in [video call and chat](https://help.taskade.com/hc/en-us/articles/360015915994--Free-Unlimited-Video-Conferencing-Calling) function in each project
* Customizable [templates](http://www.taskade.com/templates) to give you a headstart
* Visualize each project in [multiple views](https://help.taskade.com/hc/en-us/articles/360016023373--Project-Views), from List, Board, Mind Map, Action Sheet, and Org Chart View.
* [Fold](https://help.taskade.com/hc/en-us/articles/360042398794--Fold-Unfold-Collapse-Expand-Tasks-with-Subtasks?_ga=2.182505318.1389722668.1647306767-1235544883.1644465238) completed blocks and tasks to keep your project organized
* Work and chat in the same window, within the same app
* Frequent updates based on user/your [feedback and suggestions](https://www.taskade.com/d/H1IeMeLzM?share=view&view=B1Q8lMxIfG)

### Taskade Cons

* No custom APIs (yet)

## Taskade Pricing

**Taskade Free Plan**

* Unlimited Tasks & Projects
* Unlimited Members & Guests
* Unlimited Folders & Teams
* Templates, Calendar, Repeat Tasks
* Real-time Collaboration
* Built-in Free Chat and Video Call

**Taskade Unlimited Plan** - Starts from $5/month

* Everything in Free, plus:
* Version History
* Advanced Permission
* Cloud Upload Integration
* 2-Way Calendar Integration

[Click here](https://www.taskade.com/pricing) for more information.

## Is Taskade Right for You?

Taskade can be used by individuals and teams working from anywhere. Use Taskade individually or collaborate with your team on detailed note-taking, weekly agendas, team meetings, project management, product roadmaps, and more. 

Make use of customizable board views to visualize your projects into digestible smaller tasks. Multiple board views are available even on Taskade’s free plan, allowing you to get more work done the smarter way. 

Collaborate with your team in real-time with free and unlimited chat and video conferencing available on every project. Automatic syncing ensures that your data is always up to date across devices.

Taskade is the simplest way to create task lists, checklists, and workflows. Manage projects and get more work done the simple way with Taskade.

**\
Taskade is the best free Google Docs alternative. Try [Taskade for free](https://www.taskade.com/signup) today.**

Collaborate, Communicate, and Get Things Done With Taskade

The Best Free Google Docs Alternative

Taskade is the best free alternative to Google Docs. Take notes, manage projects, and collaborate with your team via built in chat and video conferencing.

## What Is Google Keep?

Google Keep is a digital note-taking software that was launched as part of Google Suite in 2013. When it was first released, Google Keep was given good reviews due to its lean design and simplicity. This meant that it was a simple note-taking tool that was also quick.

It was only later in 2016 that Google Keep started to get mixed reviews. Part of these reviews came from users that found it hard to take long-form notes with the inability to format notes and change workspace views on Google Keep. Generally, good reviews for Google Keep come from it being a note-taking app that is simple and accessible.

Users can choose between a list view or grid view on their board. Notes can also be color-coded or customized with an in-built background. Important notes can be pinned to the top and Google Keep’s lean design makes it an intuitive note-taking app to use.

You can also collaborate on Google Keep to take simple notes together or share to-do lists with other users.

You can also use Google Keep to collaborate with other users on simple notes and even share to-do lists. The only prerequisite to this is that other users must also sign in to their Google account to use Google Keep.

In 2021, Google discontinued Google Keep’s Chrome app. However, the popular note-taking tool can still be accessed via web browsers and other apps.

## Features of Google Keep

Besides customizing backgrounds, Google Keep does have a few useful features to help you take simple notes online. However, the software is only equipped with minimal features to keep things simple.

You can transcribe voice recordings into your notes on Google Keep. To do this, record your voice using the app and your voice will automatically be transcribed in real-time. This is a useful feature to have if you get a sudden hit of inspiration while being unable to type out your notes.

If you enjoy drawing, you can add doodles to your notes. Simply draw and save your doodles on your notes within Google Keep. If you prefer to express your thoughts via drawings, then this feature will come in handy for you.

Google Keep does not have formatting options and this makes it hard for you to take long-form and detailed notes. However, you can transfer your notes into Google Docs easily. Although it takes an extra step to transfer notes from Google Keep to Google Docs, you should be able to continue your long-form note-taking process.

You can organize your notes via labels and also use Google Keep’s search function to locate specific notes. However, if you’re a heavy note-taker, your Google Keep home page will get messier as you take more notes. Unlike Taskade which is more robust, Google Keep does not have the [organizational features that Taskade offers](https://www.taskade.com/blog/project-outliner-task-management/).

Being a simple note-taking tool, Google Keep offers a basic collaboration feature. Simply click on your note and add a collaborator to start taking notes together in real-time. However, this will only work for simple notes. This is because Google Keep lacks a built-in chat feature, making it harder for you and your team to align on ideas.

### What Is Google Keep Good For?

Due to its simplicity, Google Keep is best for beginners and casual note-takers. The app makes it easy for you to take notes and create simple to-do lists.

Its collaboration feature is best used for simple tasks such as a collaborative grocery list or a family to-do list. Google Keep excels at being a simple note-taking app, but it lacks features that are essential to help you boost your productivity.

We wouldn’t recommend Google Keep if you require heavier note-taking or tasks that require more collaboration. This is because Google Keep’s lack of formatting options makes it hard to create long-form notes. Furthermore, Google Keep was built for simple notes and not heavier tasks such as project management.

### What Are Some Limitations of Google Keep?

Google Keep’s simple design is both its benefit and a limitation. While this makes it a simple tool to use, Google Keep’s simple design also means that it is just a note-taking app, and not a full productivity software. 

As a note-taking tool, having no formatting options puts Google Keep at a disadvantage compared to other note-taking apps such as [Evernote](https://www.taskade.com/blog/evernote-history/). 

Also, since you’re unable to create multiple workspaces or projects in Google Keep, your home page will get messier as you take more notes. Toggling between the two views that are offered does little to help reduce clutter.

Collaboration within Google Keep is also kept to a minimum. The app does not give you notifications when new tasks are added on your collaborative to-do lists. This means that neither you or your team mates will know when new tasks have been added.

## Google Keep Price

Google Keep is free to use. This makes it a good option for individuals who are new to digital tools to help with productivity.

## What Is Taskade?

Taskade is an online productivity and collaboration tool that was founded by John Xie, Dionis Loire, and Stan Chang in 2017. The Y Combinator-backed startup aims to help remote teams and individuals get work done faster and smarter.

Taskade is where remote teams get work done. With Taskade, you can take detailed notes, manage projects, automate repetitive workflows, collaborate via built-in video chat with your team, and more, via an all-in-one unified workspace. 

Get a headstart on your projects and find a suitable structure for your notes via Taskade’s versatile [collection of templates](https://www.taskade.com/templates). Simply choose from a wide variety of templates and add them to your projects to get started instantly!

Taskade is a supercharged productivity app that both individuals and teams can use to collaborate on projects in real-time.

Taskade is the best free alternative to Google Keep as it was designed to help teams and individuals get more work done. With Taskade, you’re able to [take detailed notes](https://www.taskade.com/blog/distraction-free-writing-remote-productivity-tool/) easily whilst having the capabilities of a full blown productivity app at your fingertips. 

Collaborate efficiently with your team with Taskade’s free unlimited chat and video conferencing tool that is built-in to every project. Reduce the need of having multiple apps to get work done. Use Taskade and get work done faster.

Taskade is the best free Google Keep alternative. [Get started](https://www.taskade.com/signup) instantly for free today.

## Key Features of Taskade

* [Project Views](https://help.taskade.com/hc/en-us/articles/360016023373--Project-Views). Visualize your projects in several different ways. Cycle between the List, Mind Map, Org Chart, and Board views to work the way you want. 

  * **List View**. This is the default view on Taskade. Create new lists [here](https://www.taskade.com/new).
  * **Board View**. This view lets you work horizontally like a Kanban board. Visualize your workflow and tasks in this full-width view.
  * **Mind Map View**. This view lets you work in a horizontal tree-structured manner and map out what you have in mind.
  * **Action View**. Work in table view and stay organized with your task due dates, and more.
  * **Org Chart View**. Break down larger tasks into smaller ones to help you get things done.

![Taskade project workspace](/static_images/comparisons/notion1.png "Taskade project workspace")

* [Fold/Unfold](https://help.taskade.com/hc/en-us/articles/360042398794--Fold-Unfold-Collapse-Expand-Tasks-with-Subtasks). Fold (collapse) a parent task/bullet element to hide its subtasks. Indent outline elements with ⌨️ Tab and unfold lists with ⌨️ Shift+Tab.
* [Real-time Communication](https://help.taskade.com/hc/en-us/articles/1500000956841--How-to-Chat-on-Taskade-). Chat and video conference with your team while collaborating in real-time on the same page. 
* [500+ Templates](http://www.taskade.com/templates). Choose from 500+ templates across 26 categories to improve your productivity and workflows. Customize existing templates or create new ones across your workspaces.
* [Zoom In, Zoom Out](https://help.taskade.com/hc/en-us/articles/1500000024081--Zoom-In-Out-on-All-Views). Get a bird’s-eye view of the workflow by zooming out on all project views, or zoom in to focus on a specific area.
* [Multi-Select](https://help.taskade.com/hc/en-us/articles/4402461350547--Multi-Select-Bulk-Assign-Tasks). Select and format multiple blocks or bulk assign them as tasks to other team members. You can also copy, paste, or indent selected blocks.

![Taskade assign tasks](/static_images/comparisons/notion-2.png "Taskade assign tasks")

* [Customize Sub-Tasks](https://help.taskade.com/hc/en-us/articles/1500000757462--Customize-Sub-Tasks). Customize the format of your sub-tasks at individual levels. Choose from headings, numbered lists, shapes, and more.
* [Recurring Tasks](https://help.taskade.com/hc/en-us/articles/360052343674--Recurring-Tasks). Add due dates with start and end times to tasks within your project and set them to repeat daily, weekly, monthly, or even yearly.
* [Move Tasks](https://help.taskade.com/hc/en-us/articles/1500012877362--Move-and-Copy-Tasks#:~:text=How%20it%20works,it%20has%20been%20successfully%20copied.). Move and copy selected tasks to other projects across any workspace. You’ll receive a pop-up notification on completion.
* [User Roles & Permissions](https://help.taskade.com/hc/en-us/articles/360043157754--Manage-Folder-Permissions). Manage collaborators and assign user roles/editing privileges (Owner, Admin, Editor, Checker, Viewer).

![Taskade user roles and permissions](/static_images/comparisons/notion-3.png "Taskade user roles and permissions")

* [Sort Tasks](https://help.taskade.com/hc/en-us/articles/4403746347027--Task-Sorting#:~:text=Simply%20select%20any%20main%20tasks,to%20the%20option%20you%20selected.). Sort sub-tasks/children elements by completed/uncompleted stats or the due date. Task sorting can be accessed from a convenient pop-up menu.
* [Search](https://help.taskade.com/hc/en-us/articles/360026686453--Search). Search within projects or globally across workspaces and subspaces. Instantly browse and jump between projects anywhere in the Taskade.
* [Keyboard Shortcuts](https://help.taskade.com/hc/en-us/articles/360026178513--Taskade-Keyboard-Shortcuts). Navigate projects, create content blocks, reorder elements, and complete tasks using a set of handy keyboard shortcuts.

![Taskade keyboard shortcuts](/static_images/comparisons/notion-4.png "Taskade keyboard shortcuts")

* [Team Calendar](https://help.taskade.com/hc/en-us/articles/360033427114--Taskade-Calendar). Aggregate all tasks and projects in a shared calendar. The Taskade calendar integrates with Google (two-way), Apple, and Outlook. 
* [Reorder Tasks](https://www.taskade.com/blog/reorder-tasks-and-workspaces-in-mobile-import-into-taskade/). Lists in Taskade aren’t set in stone. Reorder tasks and find them a new home with intuitive drag-and-drop mechanics.
* [Project History](https://help.taskade.com/hc/en-us/articles/1500012875302--Project-History). See all the changes made by you and other collaborators. Click on the entries to navigate to the edited items within the project.
* [Version History](https://help.taskade.com/hc/en-us/articles/4404247317779--Version-History). Taskade saves snapshots of your project so that you can restore a previous version of your project with a single click.

![Taskade version history](/static_images/comparisons/notion-5.png "Taskade version history")

* [Export and Print](https://help.taskade.com/hc/en-us/articles/360059288333--How-to-Export-and-Print-Projects). You can export your projects as plain text or markdown files. Attach them to emails, presentations, or for print.

![Taskade export project](/static_images/comparisons/notion-6.png "Taskade export project")

* [Cloud File Upload](https://www.taskade.com/blog/upload-from-google-drive-dropbox-instagram-custom-repeating-tasks/). Share files directly from Google Drive, Dropbox, Instagram, and Box in your projects with our integrations.
* [Breakdown Larger Tasks](https://www.taskade.com/blog/project-outliner-task-management/). Organize your thoughts with Taskade’s unlimited hierarchy to break down large projects into tasks.
* [Quick Search](https://www.taskade.com/blog/quick-search-project-search-filter-notification-control/). Use CMD / CTRL + K to jump between any projects within Taskade web and apps.

For an exhaustive list of Taskade’s features, click [here](https://www.taskade.com/features).

### Taskade Pros

* Free-forever plan is loaded with features
* Real-time collaboration within the same project 
* Free built-in video call and chat function in each project
* Customizable templates to give you a headstart
* Work and chat in the same window, in the same app
* Frequent updates based on user/your [feedback and suggestions](https://www.taskade.com/d/H1IeMeLzM?share=view&view=B1Q8lMxIfG)
* Tabbed workflow for working with multiple Projects

### Taskade Cons

* No gantt chart view (yet)

## Taskade Pricing

**Taskade Free Plan**

* Unlimited Tasks & Projects
* Unlimited Members & Guests
* Unlimited Folders & Teams
* Templates, Calendar, Repeat Tasks
* Real-time Collaboration
* Built-in Free Chat and Video Call

**Taskade Unlimited Pla**n - Starts from $5/month

* Everything in Free, plus:
* Version History
* Advanced Permission
* Cloud Upload Integration
* 2-Way Calendar Integration

[Click here](https://www.taskade.com/pricing) for more information.

## Is Taskade Right for You?

Taskade can be used by individuals and teams working from anywhere. Use Taskade individually or collaborate with your team for detailed note-taking, weekly agendas, team meetings, project management, product roadmaps, and more. 

Make use of customizable board views to visualize your projects into digestible smaller tasks. Multiple board views are available even on Taskade’s free plan, allowing you to get more work done the smarter way.

Collaborate with your team in real-time with free and unlimited chat and video conferencing available on every project. Automatic syncing ensures that your data is always up to date across devices. Collaborative note-taking is seamless with Taskade.

Taskade is the simplest way to create task lists, checklists, and workflows. Manage projects and get more work done the simple way with Taskade.

Taskade is the best free Google Keep alternative. Try [Taskade for free](https://www.taskade.com/signup) today.

Take Notes, Collaborate and Get Things Done with Taskade

The Best Free Google Keep Alternative

Taskade is the best free alternative to Google Keep. Take notes online and collaborate on projects in real-time with your team via chat and video calls.


Taskade is more robust than Google Tasks. Take notes online and easily collaborate on projects and [to-do lists](/) with customizable templates and real-time chat.

Get Organized In Minutes

The More Expansive Google Tasks

Taskade is more robust than Google Tasks. Take notes online and easily collaborate on projects and to-do lists with customizable templates and real-time chat.

Build better habits and more for free with Taskade. Easily manage your to-do lists and work on projects in real-time with your team via chat and video calls.

Build New Habits And Break Bad Ones

Build Habits With Taskade

Build better habits and more for free with Taskade. Easily manage your to-do lists and work on projects in real-time with your team via chat and video calls.


Taskade is the best free alternative to JIRA. Easily manage and work together on projects with customizable templates and built in collaboration tools.

JIRA's best alternative

Project Management Simplified

## What Is Linear app?

Linear app is a software company that was founded in 2019 by Karri Saarinen, Jori Lallo, and Tuomas Artman. The trio built Linear after experiencing challenges when working on software engineering-related projects in other companies.



Targeted at software companies and teams, Linear app was originally intended to be an issue-tracking service. However, today their product can also be used as a project management tool for software development teams.



In 2019, the company raised $4.2 million in seed funding despite only having 4 employees. Today, their total funding is estimated to be around $17.2 million.



Their goal is to pave the way for software development and project management by allowing teams to work more efficiently and quickly with an intuitive tool. 



Linear’s belief is that teams should work to create a steady momentum, and not in sprints. This is to prevent teams from rushing their tasks which they believe can be unsustainable in the long run.

## Features of Linear app

Linear is an issue tracking tool that was made with software engineering teams in mind. Instead of tasks, you create issues on the Linear software. Larger issues (tasks) can be broken down further into sub-issues (subtasks) to make the problem more actionable and less overwhelming.



Data on Linear is synchronized in real-time to allow teams to work together seamlessly from anywhere. This is similar to Taskade which also offers [real-time collaboration features](https://help.taskade.com/hc/en-us/articles/360034344773--Real-time-Collaboration) so that you can get work done from anywhere.



Built for software teams, it’s inevitable that Linear has a library of keyboard shortcuts to help you manage your issues and projects with hotkeys. If you can master these shortcuts, you should be able to utilize them to optimize your work. 



Taskade also has a [wide collection of keyboard shortcuts](https://help.taskade.com/hc/en-us/articles/360026178513--Taskade-Keyboard-Shortcuts) to help you optimize your workflows. The key difference is that Taskade was designed to be user-friendly for all teams, whilst Linear leans more towards software teams.



Besides issue tracking, Linear can also be used to manage projects. Projects on Linear are used to plan and organize work. These projects are not your usual to-do list style project management tool as Linear has a heavy emphasis on issues. 



Once a project has been created, it can then be shared across teams. Each project has features that can also be customized to help you meet your objectives.



You can also track your team's progress on any project by viewing the project graph which is automatically created with each project. The project graph helps to project predictions so that you can see if your current trajectory will meet your stipulated timeline.



However, it must be taken into consideration that project management on Linear is designed with software teams in mind, and is a little too complicated for non-software teams to use. If you’re looking for a more user-friendly tool to help [manage your projects](https://www.taskade.com/blog/taskade-review/), Taskade would be a better choice for you.



You have the ability to create multiple teams on your Linear app workspace for the various functions in your company. Within these teams, you can customize workflow and cycle settings to support the different ways that each team gets their work done.



Projects on Linear can be shared across different teams teams. For example business roadmaps can be shared across all teams in the organization to make sure that everyone is aligned on the common goal.



Catered more toward engineering teams, Linear works well with Figma and Github, allowing users to track pull requests. Their integration with Zapier unlocks a wide range of other applications that you can pair Linear with to optimize your workflows.



There is also a triage function which acts as an inbox in Linear. Issues created from integrations or members from other teams will pop up here. This gives you a chance to prioritize your teams workflow.

### What Is Linear app Good For?

Linear is best used for teams that work with software. If you’re looking for an issue tracking and management software then this tool is for you.



Software engineers will also find Linear to be an intuitive software to use, especially if you can master the keyboard shortcuts that they offer.



### What Are Some Limitations of Linear app?

We wouldn’t recommend Linear even for simple project management if you’re not dealing with software as Linear was not created to be a universal project management software, unlike Taskade.



Linear is simply too complex to use if you’re looking for a straightforward project management tool. Linear has a steep learning curve and it takes effort to learn how to properly use the software to your advantage.



Additionally, Linear does now offer [real-time video conferencing](https://www.taskade.com/blog/video-conferencing-team-call-chat/) - something that Taskade offers for free.



Communication features on Linear are limited. You can add comments on issues and integrate with Slack to comment on tasks from Slack, but that just means that you’ll have one additional application to toggle between just to get your work done.

## How much does Linear app cost?

Linear offers its software with three different price ranges.

### Linear app Free Plan

Linear’s Free plan enables you to work with unlimited users but limits your file upload size to 10mb, with a cap of 150mb per month. You are also only able to have 250 issues at any given time. 

### Linear app Standard Plan

Linear’s Standard plan starts at $10 per user monthly, and gives you unlimited file upload size and unlimited issues as well. You also unlock the ability to create private teams and have access to admin tools within Linear.

### Linear app Plus Plan

Linear’s Plus plan is meant for bigger organizations as it unlocks advanced authentication controls and an audit log, which tracks security incidents within your organization’s workspace. Not only that, you also get access to priority support as well.



Linear’s Plus plan starts at $15 per user monthly.

## What Is Taskade?

Taskade is an online productivity and collaboration tool that was founded by John Xie, Dionis Loire, and Stan Chang in 2017. The Y Combinator-backed startup aims to help remote teams and individuals get work done faster and smarter.



Taskade is where remote teams get work done. With Taskade, you can organize projects and tasks, change between multiple project views, automate repetitive workflows, collaborate via built-in video chat with your team, and more, via an all-in-one unified workspace. 



Get a headstart on your projects and find a suitable structure for your notes via Taskade’s versatile [collection of templates](https://www.taskade.com/templates). Simply choose from a wide variety of templates and add them to your projects to get started instantly!



Taskade is a supercharged productivity app that both individuals and teams can use to collaborate on projects in real-time.



Taskade is the best free Linear app alternative. [Get started](https://www.taskade.com/signup) instantly for free today.

## Key Features of Taskade

* [Project Views](https://help.taskade.com/hc/en-us/articles/360016023373--Project-Views). Visualize your projects in several different ways. Cycle between the List, Mind Map, Org Chart, and Board views to work the way you want. 

  * **List View**. This is the default view on Taskade. Create new lists [here](https://www.taskade.com/new).
  * **Board View**. This view lets you work horizontally like a Kanban board. Visualize your workflow and tasks in this full-width view.
  * **Mind Map View**. This view lets you work in a horizontal tree-structured manner and map out what you have in mind.
  * **Action View**. Work in table view and stay organized with your task due dates, and more.
  * **Org Chart View**. Break down larger tasks into smaller ones to help you get things done.

![Taskade workspace view](/static_images/comparisons/notion1.png "Taskade workspace view")

* [Zoom In, Zoom Out](https://help.taskade.com/hc/en-us/articles/1500000024081--Zoom-In-Out-on-All-Views). Get a bird’s-eye view of the workflow by zooming out on all project views, or zoom in to focus on a specific area.
* [Fold/Unfold](https://help.taskade.com/hc/en-us/articles/360042398794--Fold-Unfold-Collapse-Expand-Tasks-with-Subtasks). Fold (collapse) a parent task/bullet element to hide its subtasks. Indent outline elements with ⌨️ Tab and unfold lists with ⌨️ Shift+Tab.
* [Real-time Communication](https://help.taskade.com/hc/en-us/articles/1500000956841--How-to-Chat-on-Taskade-). Chat and video conference with your team while collaborating in real-time on the same page. 
* [500+ Templates](http://www.taskade.com/templates). Choose from 500+ templates across 26 categories to improve your productivity and workflows. Customize existing templates or create new ones across your workspaces.
* [Multi-Select](https://help.taskade.com/hc/en-us/articles/4402461350547--Multi-Select-Bulk-Assign-Tasks). Select and format multiple blocks or bulk assign them as tasks to other team members. You can also copy, paste, or indent selected blocks.

![Assigning tasks on Taskade](/static_images/comparisons/notion-2.png "Assigning tasks on Taskade")

* [Customize Sub-Tasks](https://help.taskade.com/hc/en-us/articles/1500000757462--Customize-Sub-Tasks). Customize the format of your sub-tasks at individual levels. Choose from headings, numbered lists, shapes, and more.
* [Recurring Tasks](https://help.taskade.com/hc/en-us/articles/360052343674--Recurring-Tasks). Add due dates with start and end times to tasks within your project and set them to repeat daily, weekly, monthly, or even yearly.
* [Move Tasks](https://help.taskade.com/hc/en-us/articles/1500012877362--Move-and-Copy-Tasks#:~:text=How%20it%20works,it%20has%20been%20successfully%20copied.). Move and copy selected tasks to other projects across any workspace. You’ll receive a pop-up notification on completion.
* [User Roles & Permissions](https://help.taskade.com/hc/en-us/articles/360043157754--Manage-Folder-Permissions). Manage collaborators and assign user roles/editing privileges (Owner, Admin, Editor, Checker, Viewer).

![Assigning user roles on Taskade](/static_images/comparisons/notion-3.png "Assigning user roles on Taskade")

* [Sort Tasks](https://help.taskade.com/hc/en-us/articles/4403746347027--Task-Sorting#:~:text=Simply%20select%20any%20main%20tasks,to%20the%20option%20you%20selected.). Sort sub-tasks/children elements by completed/uncompleted stats or the due date. Task sorting can be accessed from a convenient pop-up menu.
* [Search](https://help.taskade.com/hc/en-us/articles/360026686453--Search). Search within projects or globally across workspaces and subspaces. Instantly browse and jump between projects anywhere in the Taskade.
* [Keyboard Shortcuts](https://help.taskade.com/hc/en-us/articles/360026178513--Taskade-Keyboard-Shortcuts). Navigate projects, create content blocks, reorder elements, and complete tasks using a set of handy keyboard shortcuts.

![Taskade Keyboard shortcuts](/static_images/comparisons/whim4.png "Taskade Keyboard shortcuts")

* [Team Calendar](https://help.taskade.com/hc/en-us/articles/360033427114--Taskade-Calendar). Aggregate all tasks and projects in a shared calendar. The Taskade calendar integrates with Google (two-way), Apple, and Outlook. 
* [Reorder Tasks](https://www.taskade.com/blog/reorder-tasks-and-workspaces-in-mobile-import-into-taskade/). Lists in Taskade aren’t set in stone. Reorder tasks and find them a new home with intuitive drag-and-drop mechanics.
* [Project History](https://help.taskade.com/hc/en-us/articles/1500012875302--Project-History). See all the changes made by you and other collaborators. Click on the entries to navigate to the edited items within the project.
* [Version History](https://help.taskade.com/hc/en-us/articles/4404247317779--Version-History). Taskade saves snapshots of your project so that you can restore a previous version of your project with a single click.

![Version history on Taskade](/static_images/comparisons/notion-5.png "Version history on Taskade")

* [Export and Print](https://help.taskade.com/hc/en-us/articles/360059288333--How-to-Export-and-Print-Projects). You can export your projects as plain text or markdown files. Attach them to emails, presentations, or for print.

![Exporting projects on Taskade](/static_images/comparisons/notion-6.png "Exporting projects on Taskade")

* [Cloud File Upload](https://www.taskade.com/blog/upload-from-google-drive-dropbox-instagram-custom-repeating-tasks/). Share files directly from Google Drive, Dropbox, Instagram, and Box in your projects with our integrations.
* [Breakdown Larger Tasks](https://www.taskade.com/blog/project-outliner-task-management/). Organize your thoughts with Taskade’s unlimited hierarchy to break down large projects into tasks.
* [Quick Search](https://www.taskade.com/blog/quick-search-project-search-filter-notification-control/). Use CMD / CTRL + K to jump between any projects within Taskade web and apps.

For an exhaustive list of Taskade’s features, click [here](https://www.taskade.com/features).

### Taskade Pros

* Free-forever plan is loaded with features
* Real-time collaboration within the same project 
* Free built-in video call and chat function in each project
* Customizable templates to give you a headstart
* Work and chat in the same window, in the same app
* Frequent updates based on user/your [feedback and suggestions](https://www.taskade.com/d/H1IeMeLzM?share=view&view=B1Q8lMxIfG)
* Tabbed workflow for working with multiple Projects

### Taskade Cons

* No custom APIs (yet)

## Taskade Pricing

Taskade Free Plan

* Unlimited Tasks & Projects
* Unlimited Members & Guests
* Unlimited Folders & Teams
* Templates, Calendar, Repeat Tasks
* Real-time Collaboration
* Built-in Free Chat and Video Call



Taskade Unlimited Plan - Starts from $5/month

* Everything in Free, plus:
* Version History
* Advanced Permission
* Cloud Upload Integration
* 2-Way Calendar Integration



[Click here](https://www.taskade.com/pricing) for more information.

## Is Taskade Right for You?

Taskade can be used by individuals and teams working from anywhere. Use Taskade individually or collaborate with your team for weekly agendas, team meetings, note-taking, project management, product roadmaps, and more. 



Make use of customizable board views to visualize your projects into digestible smaller tasks. Multiple board views are available even on Taskade’s free plan, allowing you to get more work done the smarter way. 



Collaborate with your team in real-time with free and unlimited chat and video conferencing available on every project. Automatic syncing ensures that your data is always up to date across devices.



Our customizable templates are available even with our free plan. Find the perfect template to help you get started with your project, and customize it to fit your needs!



Taskade is the simplest way to create task lists, checklists, and workflows. Manage projects and get more work done the simple way with Taskade.



Taskade is the best free Linear app alternative. Try [Taskade for free](https://www.taskade.com/signup) today.

Organize and Collaborate in a single space

The Best Free Linear App Alternative

Taskade is the best free alternative to Linear app. Manage multiple projects with customizable templates and collaborate via real-time chat and video calls.


Taskade is the best flexible alternative to MeisterTask. Manage projects and tasks with customizable templates and collaborate in real-time with your team.

Visualize Your Task Through Multiple Views

The Best Flexible Alternative

Taskade is the best flexible alternative to MeisterTask. Manage projects and tasks with customizable templates and collaborate in real-time with your team.


Taskade is the best free alternative to Microsoft Teams. Organize projects and collaborate with your team via chat and video calls all in one single space.

Organize And Collaborate Faster

The Best Microsoft Teams Alternative

Taskade is the best free alternative to Microsoft Teams. Organize projects and collaborate with your team via chat and video calls all in one single space.


## What Is Miro?

Miro is a visual collaboration platform that was founded in 2011 by Andrey Khusid. Khusid originally created a digital whiteboard called RealtimeBoard in 2011 to communicate his ideas with his remote clients. This eventually evolved into Miro, which has over 20 million users worldwide today.



Recently in 2022, Miro raised $400 million in a Series C funding round. This brings its valuation up to $17.5 billion.



The idea behind Miro was to digitize traditional processes such as writing on a piece of paper or having face-to-face interactions by replacing them with modern tools such as docs and chat. Miro works similarly to [Whimsical](https://www.taskade.com/compare/free-whimsical-alternative), as both tools utilize a visual approach to brainstorming and collaboration.



On Miro, users can choose to start work on a customizable empty board or get started with ready-made templates. Boards can be used for a variety of things ranging from project management, brainstorming, wireframe creation, and more.

## Features of Miro

Miro has a few features to help you and your team collaborate online.



On Miro, you work on boards that can be customized to fit your needs. Each board is built in the form of a fully customizable infinite canvas. This allows you to collaborate and branch out your mind maps and ideas without limit.



Similar to other visual collaboration tools, Miro also features a drag-and-drop design which makes it easy for you to edit your visualizations. Boards also have tools such as shapes, arrows, and drawing to make it seem as if you’re collaborating on a piece of paper.



On Miro, you can collaborate with your team members via chat and video calls to reduce the need to toggle between applications when working. Downloading the Voting Plugin allows your team members to vote on ideas that they resonate with, allowing for better flow on your projects.



Each Miro project starts as a blank slate, which can be quite a daunting task to start. However, this can be made simpler by using Miro’s templates to help you get started with your tasks.



Besides brainstorming and planning workflows, you can also manage projects with your team on Miro via a built-in Kanban-style project board. 



Additionally, Miro also integrates with other applications such as [notion](https://www.taskade.com/compare/free-notion-alternative), slack, and box, which gives you the ability to use your favorite applications alongside the app.

### What Is Miro Good For?

Being a virtual whiteboard tool, Miro has plenty of uses and can be used for brainstorming sessions, visualizing processes, research, creating wireframes, and more. However, there are also some limitations that come with Miro.

### What Are Some Limitations of Miro?

Although Miro is a good tool when it comes to brainstorming and ideation, its limitations include a steep price plan, lack of features on the free plan, and difficult onboarding.



Miro’s pricing starts at $8 per user which is steep compared to other similar applications out there. The cost quickly adds up the more users you add to your projects, which means that startups might find it difficult to cope with this cost.



You can choose to use Miro for free, but its free plan is very light on features. For example, you will have to upgrade to a paid plan in order to use Miro’s video call feature. This makes Taskade a better free alternative to Miro as Taskade on the other hand offers [free and unlimited chat](https://www.taskade.com/uses/video-chat) and [video conferencing](https://www.taskade.com/blog/video-conferencing-team-call-chat/) built-in to every project so that you can communicate with your team without having to toggle between apps.



If you’re a newbie to Miro, you will find it hard to use. If you can master how to use Miro, it can be an effective tool to have in your arsenal. However, you will need plenty of hand-holding to learn how to effectively use Miro, which might just take too much of your time.



Finally, there have been reports of users experiencing slower boards as activity within the board increases. This can be annoying especially when you find yourself in a [flow state](https://www.taskade.com/blog/flowtime-technique-guide) of ideation.



We also wouldn't recommend using Miro when planning your projects. This is because project management on Miro is only limited to a Kanban view. This makes Taskade a better free alternative to Miro because Taskade has [multiple project views](https://www.taskade.com/blog/taskade-review/#_A_Brief_Introduction_to_Project_Views) to help you plan and execute your projects. 



## How Much Does Miro Cost?

Miro offers its software at a four different price points being the Free Plan, Team Plan, Business Plan, and Enterprise Plan.

### Miro Free Plan

Miro’s Free Plan is ideal if you’re trying out the software to see if it’s a good fit for yourself or your business. The Free Plan comes with access to templates, a maximum of 3 boards, and integrations excluding Jira and Confluence.



However, Taskade’s Free Plan would be a better free alternative because you get unlimited chat and video calls even with our free plan. Miro on the other hand offers video calls only on its paid plans.

### Miro Team Plan

Miro’s Team Plan gives you access to unlimited boards and the ability to create and share your own templates with your team. You also get extra features such as video calls, voting, timer, and the ability to organize projects via kanban boards.



Miro’s Team Plan starts at $8 per month for each user.

### Miro Business Plan

The Business Plan gives you the added ability to invite guests to your private boards. You can also organize smart meetings with a specific set of tools and create better diagrams with advanced packs.



Miro’s Business Plan starts at $16 per month for each user. 



If you’re looking to use Miro for your business, you can also conside the Enterprise Plan which offers premium support, data governance and added security features.



## What Is Taskade?

Taskade is an online productivity and collaboration tool that was founded by John Xie, Dionis Loire, and Stan Chang in 2017. The Y Combinator-backed startup aims to help remote teams and individuals get work done faster and smarter.



Taskade is where remote teams get work done. With Taskade, you can organize projects and tasks, change between multiple project views, automate repetitive workflows, collaborate via built-in video chat with your team, and more, via an all-in-one unified workspace. 



Get a headstart on your projects and find a suitable structure for your notes via Taskade’s versatile [collection of templates](https://www.taskade.com/templates). Simply choose from a wide variety of templates and add them to your projects to get started instantly!



Taskade is a supercharged productivity app that both individuals and teams can use to collaborate on projects in real-time.



Taskade is the best free Miro alternative. [Get started](https://www.taskade.com/signup) instantly for free today.

## Key Features of Taskade

* [Project Views](https://help.taskade.com/hc/en-us/articles/360016023373--Project-Views). Visualize your projects in several different ways. Cycle between the List, Mind Map, Org Chart, and Board views to work the way you want. 

  * **List View**. This is the default view on Taskade. Create new lists [here](https://www.taskade.com/new).
  * **Board View**. This view lets you work horizontally like a Kanban board. Visualize your workflow and tasks in this full-width view.
  * **Mind Map View**. This view lets you work in a horizontal tree-structured manner and map out what you have in mind.
  * **Action View**. Work in table view and stay organized with your task due dates, and more.
  * **Org Chart View**. Break down larger tasks into smaller ones to help you get things done.

![](/static_images/comparisons/whim-1.png)

* [Zoom In, Zoom Out](https://help.taskade.com/hc/en-us/articles/1500000024081--Zoom-In-Out-on-All-Views). Get a bird’s-eye view of the workflow by zooming out on all project views, or zoom in to focus on a specific area.
* [Fold/Unfold](https://help.taskade.com/hc/en-us/articles/360042398794--Fold-Unfold-Collapse-Expand-Tasks-with-Subtasks). Fold (collapse) a parent task/bullet element to hide its subtasks. Indent outline elements with ⌨️ Tab and unfold lists with ⌨️ Shift+Tab.
* [Real-time Communication](https://help.taskade.com/hc/en-us/articles/1500000956841--How-to-Chat-on-Taskade-). Chat and video conference with your team while collaborating in real-time on the same page. 
* [500+ Templates](http://www.taskade.com/templates). Choose from 500+ templates across 26 categories to improve your productivity and workflows. Customize existing templates or create new ones across your workspaces.
* [Multi-Select](https://help.taskade.com/hc/en-us/articles/4402461350547--Multi-Select-Bulk-Assign-Tasks). Select and format multiple blocks or bulk assign them as tasks to other team members. You can also copy, paste, or indent selected blocks.

![Bulk assign tasks on Taskade](/static_images/comparisons/whim2.png "Bulk assign tasks on Taskade")

* [Customize Sub-Tasks](https://help.taskade.com/hc/en-us/articles/1500000757462--Customize-Sub-Tasks). Customize the format of your sub-tasks at individual levels. Choose from headings, numbered lists, shapes, and more.
* [Recurring Tasks](https://help.taskade.com/hc/en-us/articles/360052343674--Recurring-Tasks). Add due dates with start and end times to tasks within your project and set them to repeat daily, weekly, monthly, or even yearly.
* [Move Tasks](https://help.taskade.com/hc/en-us/articles/1500012877362--Move-and-Copy-Tasks#:~:text=How%20it%20works,it%20has%20been%20successfully%20copied.). Move and copy selected tasks to other projects across any workspace. You’ll receive a pop-up notification on completion.
* [User Roles & Permissions](https://help.taskade.com/hc/en-us/articles/360043157754--Manage-Folder-Permissions). Manage collaborators and assign user roles/editing privileges (Owner, Admin, Editor, Checker, Viewer).

![Manage user roles on Taskade](/static_images/comparisons/whim3.png "Manage user roles on Taskade")

* [Sort Tasks](https://help.taskade.com/hc/en-us/articles/4403746347027--Task-Sorting#:~:text=Simply%20select%20any%20main%20tasks,to%20the%20option%20you%20selected.). Sort sub-tasks/children elements by completed/uncompleted stats or the due date. Task sorting can be accessed from a convenient pop-up menu.
* [Search](https://help.taskade.com/hc/en-us/articles/360026686453--Search). Search within projects or globally across workspaces and subspaces. Instantly browse and jump between projects anywhere in the Taskade.
* [Keyboard Shortcuts](https://help.taskade.com/hc/en-us/articles/360026178513--Taskade-Keyboard-Shortcuts). Navigate projects, create content blocks, reorder elements, and complete tasks using a set of handy keyboard shortcuts.

![Taskade keyboard shortcuts list](/static_images/comparisons/whim4.png "Taskade keyboard shortcuts list")

* [Team Calendar](https://help.taskade.com/hc/en-us/articles/360033427114--Taskade-Calendar). Aggregate all tasks and projects in a shared calendar. The Taskade calendar integrates with Google (two-way), Apple, and Outlook. 
* [Reorder Tasks](https://www.taskade.com/blog/reorder-tasks-and-workspaces-in-mobile-import-into-taskade/). Lists in Taskade aren’t set in stone. Reorder tasks and find them a new home with intuitive drag-and-drop mechanics.
* [Project History](https://help.taskade.com/hc/en-us/articles/1500012875302--Project-History). See all the changes made by you and other collaborators. Click on the entries to navigate to the edited items within the project.
* [Version History](https://help.taskade.com/hc/en-us/articles/4404247317779--Version-History). Taskade saves snapshots of your project so that you can restore a previous version of your project with a single click.

![Taskade version history](/static_images/comparisons/whim-5.png "Taskade version history")

* [Export and Print](https://help.taskade.com/hc/en-us/articles/360059288333--How-to-Export-and-Print-Projects). You can export your projects as plain text or markdown files. Attach them to emails, presentations, or for print.

![Taskade export project options](/static_images/comparisons/whim-6.png "Taskade export project options")

* [Cloud File Upload](https://www.taskade.com/blog/upload-from-google-drive-dropbox-instagram-custom-repeating-tasks/). Share files directly from Google Drive, Dropbox, Instagram, and Box in your projects with our integrations.
* [Breakdown Larger Tasks](https://www.taskade.com/blog/project-outliner-task-management/). Organize your thoughts with Taskade’s unlimited hierarchy to break down large projects into tasks.
* [Quick Search](https://www.taskade.com/blog/quick-search-project-search-filter-notification-control/). Use CMD / CTRL + K to jump between any projects within Taskade web and apps.

For an exhaustive list of Taskade’s features, click [here](https://www.taskade.com/features).

### Taskade Pros

* Free-forever plan is loaded with features
* Real-time collaboration within the same project 
* Free built-in video call and chat function in each project
* Customizable templates to give you a headstart
* Work and chat in the same window, in the same app
* Frequent updates based on user/your [feedback and suggestions](https://www.taskade.com/d/H1IeMeLzM?share=view&view=B1Q8lMxIfG)
* Tabbed workflow for working with multiple Projects

### Taskade Cons

* No custom APIs (yet)

## Taskade Pricing

Taskade Free Plan

* Unlimited Tasks & Projects
* Unlimited Members & Guests
* Unlimited Folders & Teams
* Templates, Calendar, Repeat Tasks
* Real-time Collaboration
* Built-in Free Chat and Video Call



Taskade Unlimited Plan - Starts from $5/month

* Everything in Free, plus:
* Version History
* Advanced Permission
* Cloud Upload Integration
* 2-Way Calendar Integration



[Click here](https://www.taskade.com/pricing) for more information.

## Is Taskade Right for You?

Taskade can be used by individuals and teams working from anywhere. Use Taskade individually or collaborate with your team for weekly agendas, team meetings, note-taking, project management, product roadmaps, and more. 



Make use of customizable board views to visualize your projects into digestible smaller tasks. Multiple board views are available even on Taskade’s free plan, allowing you to get more work done the smarter way. 



Collaborate with your team in real-time with free and unlimited chat and video conferencing available on every project. Automatic syncing ensures that your data is always up to date across devices.



Our customizable templates are available even with our free plan. Find the perfect template to help you get started with your project, and customize it to fit your needs!



Taskade is the simplest way to create task lists, checklists, and workflows. Manage projects and get more work done the simple way with Taskade.

**\
Taskade is the best free Miro alternative. Try [Taskade for free](https://www.taskade.com/signup) today.**

Collaborate, Brainstorm, and Manage Projects with Taskade

The Best Free Miro Alternative

Taskade is the best free alternative to Miro. Collaborate in real-time with your team and organize projects and to-do lists via customizable templates.


The best free miro alternative

Taskade is the best free alternative to Momentum. Manage and collaborate on projects and detailed to-do lists with customizable templates and board views.

Stay Focused with Taskade

The Best Free Momentum Alternative

A Free Momentum Alternative. Stay Focused with Taskade. Taskade is the best free substitute for Momentum Chrome Extension.

## What Is monday.com?

Originally known as Dapulse, monday.com is a Work OS that was founded in 2012. It is a cloud-based software that allows teams to collaborate and get work done. Roy Mann, Eran Kampf, and Eran Zinman raised $1.5 million to develop the product which was launched to the public two years later in 2014.

In 2017, after receiving negative press about its name, Dapulse rebranded itself into monday.com. To date, after raising over $385 million in total funding, the company was publicly listed in June 2021 with a valuation of $1.9 billion. This makes monday.com achieve unicorn status.

Monday.com is a tool that helps you and your team organize and manage work. Boards on the software are created in the form of a spreadsheet. The difference is that each block on your board is fully customizable to fit your needs. 

Sound familiar? That’s because it closely resembles [Airtable](https://www.taskade.com/compare/free-airtable-alternative).

Monday.com was created to help you collaborate with others and get things done together. Aside from the multitude of ads that monday.com has on the internet, teams and individuals can use this project management software for just about anything. But this isn’t without its drawbacks which we will discuss in more detail below.

Today, monday.com has over 152,000 users and more than 1,100 employees.

## What Features Does monday.com Have?

Think of monday.com as a fully customizable spreadsheet to help you create the ideal workflow for your team. Columns can be populated with data such as task status, the priority order for tasks, assignee, and more. The idea behind this design is to enable you to create the tool that you need to get work done.

Some of the boards that monday.com offers include the Main board which is visible to all of your team members, Shareable boards for you to share with people outside of your team, and Private boards which are only visible to people that you share it with.

Once you’ve created a board, you can choose between different views to help you visualize your tasks and projects. Being a project management application, you can break down large tasks into actionably sub-tasks that can be checked when they’ve been completed.

Monday lacks a few key features such as built-in communication and tackles this problem by integrating with other apps such as Slack. By utilizing monday’s integration feature, you can potentially centralize all of your work into one software. But that’s only if you manage to find the right integrations to fit your needs.

You can also automate your workflow on monday.com by creating custom trigger-based automations. If creating automation is something that you’re not too keen on doing, you can also try out pre-built automations from their range of templates.

## What Is monday.com used For?

Monday.com is usually used by project managers and individuals that are looking for a solution to better manage projects. There is a wide range of uses for monday.com, and this is due to the fact that every board starts as a fully customizable blank sheet.

### Is monday.com a Good Project Management Software?

Monday.com can be used to manage projects due to its customizable nature and multiple board views to help you visualize your projects. Its built-in time tracker helps you to keep track of time more efficiently. This is similar to Taskade, which offers a built-in timer as well to allow you to perhaps try out a [new productivity technique](https://www.taskade.com/blog/pomodoro-timer-guide/).

After sufficient onboarding, monday.com can be a useful tool to help you manage projects. However, there is a steep learning curve and most of its better features are locked behind a paywall.

### What Are Some Drawbacks of monday.com?

Although monday.com can be a good tool to help you organize your work, there are some limitations that come with it. For example, being a fully customizable software, there is a steep onboarding required for users to get familiar with the interface. Without proper onboarding, you will most probably stumble your way around the tool.

One other important feature that monday.com lacks is a built-in communications feature. Every team project requires clear communication to see it come to fruition. Without this feature, it means that you’ll have to toggle between different applications to communicate and organize your work - doesn’t sound too productive now does it?

This is what makes Taskade a better free alternative to monday.com. Taskade has a free built-in chat and video call function in every project. This allows you to [communicate and collaborate](https://www.taskade.com/blog/project-history-video-chat-comment-improvements/) with your team members without the need to switch between different applications. Did we mention that this is included even on [Taskade’s free plan](https://www.taskade.com/blog/free-upgrade-personal-remote-teams/)?

You can plan tasks and projects on monday.com, but that’s just about what you can do on the app. You can’t actually use it to do the work required for your project. In contrast, Taskade’s [workspaces](https://help.taskade.com/hc/en-us/articles/360041909454--What-is-a-workspace-) are designed for you to collaborate, plan projects, and actually get work done within the app.

You can fully automate tasks and simple projects on monday.com, but complex projects will get clunky especially if it consists of a lot of steps. Monday.com is probably good for shorter sprints, whilst Taskade is equipped to help you tackle projects and tasks regardless of complexity.

## How Much Does monday.com Cost?

Monday.com is more expensive compared to other project management tools in the market. They have a few plans available including a Free, Basic, Standard, Pro, and Enterprise plan.

### Monday.com Free Plan

Monday.com’s Free Plan allows you to collaborate in teams of up to 2 people. It features unlimited boards, docs, templates, and limited column types. However, certain project views, integrations, and dashboards remain locked behind a paywall.

### Monday.com Basic Plan

Monday’s Basic plan lets you create unlimited rows, which is an upgrade from the free plan’s 1000 item limit. You’ll also get a 4.5GB more of storage available and the ability to share your projects as a read-only document.

The Basic Plan starts at $8 per month for each user.

### Monday.com Standard Plan

To get the recommended way of using monday.com, you would have to subscribe to its Standard plan. The Standard plan includes Timeline, Calendar, and Gantt views to help you visualize your work. You also get access to integrations and automations, though you are limited to only 250 iterations of each per month.

The Standard Plan starts at $10 per month for each user.

### Monday.com Pro Plan

Monday’s Pro Plan unlocks private boards and docs that are only viewable to people you invite, and also includes a new Chart view to help you visualize data. You also get access to time-tracking features and up to 25,000 automations and integrations per month.

The Pro Plan starts at $16 per month for each user, which is steep compared to project management tools such as Taskade, that offer more features for less.

## What Is Taskade?

Taskade is an online productivity and collaboration tool that was founded by John Xie, Dionis Loire, and Stan Chang in 2017. The Y Combinator-backed startup aims to help remote teams and individuals get work done faster and smarter.

Taskade is where remote teams get work done. With Taskade, you can organize projects and tasks, change between multiple project views, automate repetitive workflows, collaborate via built-in video chat with your team, and more, via an all-in-one unified workspace. 

Get a headstart on your projects and find a suitable structure for your notes via Taskade’s versatile [collection of templates](https://www.taskade.com/templates). Simply choose from a wide variety of templates and add them to your projects to get started instantly!

Taskade is a supercharged productivity app that both individuals and teams can use to collaborate on projects in real-time.

Taskade is the best free monday.com alternative. [Get started](https://www.taskade.com/signup) instantly for free today.

## Key Features of Taskade

* [Project Views](https://help.taskade.com/hc/en-us/articles/360016023373--Project-Views). Visualize your projects in several different ways. Cycle between the List, Mind Map, Org Chart, and Board views to work the way you want. 

  * **List View**. This is the default view on Taskade. Create new lists [here](https://www.taskade.com/new).
  * **Board View**. This view lets you work horizontally like a Kanban board. Visualize your workflow and tasks in this full-width view.
  * **Mind Map View**. This view lets you work in a horizontal tree-structured manner and map out what you have in mind.
  * **Action View.** Work in table view and stay organized with your task due dates, and more.
  * **Org Chart View**. Break down larger tasks into smaller ones to help you get things done.

![Taskade project workspace](/static_images/comparisons/notion1.png "Taskade project workspace")

* [Zoom In, Zoom Out](https://help.taskade.com/hc/en-us/articles/1500000024081--Zoom-In-Out-on-All-Views). Get a bird’s-eye view of the workflow by zooming out on all project views, or zoom in to focus on a specific area.
* [Fold/Unfold](https://help.taskade.com/hc/en-us/articles/360042398794--Fold-Unfold-Collapse-Expand-Tasks-with-Subtasks). Fold (collapse) a parent task/bullet element to hide its subtasks. Indent outline elements with ⌨️ Tab and unfold lists with ⌨️ Shift+Tab.
* [Real-time Communication](https://help.taskade.com/hc/en-us/articles/1500000956841--How-to-Chat-on-Taskade-). Chat and video conference with your team while collaborating in real-time on the same page. 
* [500+ Templates](http://www.taskade.com/templates). Choose from 500+ templates across 26 categories to improve your productivity and workflows. Customize existing templates or create new ones across your workspaces.
* [Multi-Select](https://help.taskade.com/hc/en-us/articles/4402461350547--Multi-Select-Bulk-Assign-Tasks). Select and format multiple blocks or bulk assign them as tasks to other team members. You can also copy, paste, or indent selected blocks.

![Assigning tasks on Taskade](/static_images/comparisons/notion-2.png "Assigning tasks on Taskade")

* [Customize Sub-Tasks](https://help.taskade.com/hc/en-us/articles/1500000757462--Customize-Sub-Tasks). Customize the format of your sub-tasks at individual levels. Choose from headings, numbered lists, shapes, and more.
* [Recurring Tasks](https://help.taskade.com/hc/en-us/articles/360052343674--Recurring-Tasks). Add due dates with start and end times to tasks within your project and set them to repeat daily, weekly, monthly, or even yearly.
* [Move Tasks](https://help.taskade.com/hc/en-us/articles/1500012877362--Move-and-Copy-Tasks#:~:text=How%20it%20works,it%20has%20been%20successfully%20copied.). Move and copy selected tasks to other projects across any workspace. You’ll receive a pop-up notification on completion.
* [User Roles & Permissions](https://help.taskade.com/hc/en-us/articles/360043157754--Manage-Folder-Permissions). Manage collaborators and assign user roles/editing privileges (Owner, Admin, Editor, Checker, Viewer).

![User roles & permissions on Taskade](/static_images/comparisons/notion-3.png "User roles & permissions on Taskade")

* [Sort Tasks](https://help.taskade.com/hc/en-us/articles/4403746347027--Task-Sorting#:~:text=Simply%20select%20any%20main%20tasks,to%20the%20option%20you%20selected.). Sort sub-tasks/children elements by completed/uncompleted stats or the due date. Task sorting can be accessed from a convenient pop-up menu.
* [Search](https://help.taskade.com/hc/en-us/articles/360026686453--Search). Search within projects or globally across workspaces and subspaces. Instantly browse and jump between projects anywhere in the Taskade.
* [Keyboard Shortcuts](https://help.taskade.com/hc/en-us/articles/360026178513--Taskade-Keyboard-Shortcuts). Navigate projects, create content blocks, reorder elements, and complete tasks using a set of handy keyboard shortcuts.

![Keyboard shortcuts on Taskade](/static_images/comparisons/notion-4.png "Keyboard shortcuts on Taskade")

* [Team Calendar](https://help.taskade.com/hc/en-us/articles/360033427114--Taskade-Calendar). Aggregate all tasks and projects in a shared calendar. The Taskade calendar integrates with Google (two-way), Apple, and Outlook. 
* [Reorder Tasks](https://www.taskade.com/blog/reorder-tasks-and-workspaces-in-mobile-import-into-taskade/). Lists in Taskade aren’t set in stone. Reorder tasks and find them a new home with intuitive drag-and-drop mechanics.
* [Project History](https://help.taskade.com/hc/en-us/articles/1500012875302--Project-History). See all the changes made by you and other collaborators. Click on the entries to navigate to the edited items within the project.
* [Version History](https://help.taskade.com/hc/en-us/articles/4404247317779--Version-History). Taskade saves snapshots of your project so that you can restore a previous version of your project with a single click.

![Taskade project version history](/static_images/comparisons/notion-5.png "Taskade project version history")

* [Export and Print](https://help.taskade.com/hc/en-us/articles/360059288333--How-to-Export-and-Print-Projects). You can export your projects as plain text or markdown files. Attach them to emails, presentations, or for print.

![Exporting projects from Taskade](/static_images/comparisons/notion-6.png "Exporting projects from Taskade")

* [Cloud File Upload](https://www.taskade.com/blog/upload-from-google-drive-dropbox-instagram-custom-repeating-tasks/). Share files directly from Google Drive, Dropbox, Instagram, and Box in your projects with our integrations.
* [Breakdown Larger Tasks](https://www.taskade.com/blog/project-outliner-task-management/). Organize your thoughts with Taskade’s unlimited hierarchy to break down large projects into tasks.
* [Quick Search](https://www.taskade.com/blog/quick-search-project-search-filter-notification-control/). Use CMD / CTRL + K to jump between any projects within Taskade web and apps.

For an exhaustive list of Taskade’s features, click [here](https://www.taskade.com/features).

### Taskade Pros

* Free-forever plan is loaded with features
* Real-time collaboration within the same project 
* Free built-in video call and chat function in each project
* Customizable templates to give you a headstart
* Work and chat in the same window, in the same app
* Frequent updates based on user/your [feedback and suggestions](https://www.taskade.com/d/H1IeMeLzM?share=view&view=B1Q8lMxIfG)
* Tabbed workflow for working with multiple Projects

### Taskade Cons

* No custom APIs (yet)

## Taskade Pricing

**Taskade Free Plan**

* Unlimited Tasks & Projects
* Unlimited Members & Guests
* Unlimited Folders & Teams
* Templates, Calendar, Repeat Tasks
* Real-time Collaboration
* Built-in Free Chat and Video Call

**Taskade Unlimited Plan** - Starts from $5/month

* Everything in Free, plus:
* Version History
* Advanced Permission
* Cloud Upload Integration
* 2-Way Calendar Integration

[Click here](https://www.taskade.com/pricing) for more information.

## Is Taskade Right for You?

Taskade can be used by individuals and teams working from anywhere. Use Taskade individually or collaborate with your team for weekly agendas, team meetings, note-taking, project management, product roadmaps, and more. 

Make use of customizable board views to visualize your projects into digestible smaller tasks. Multiple board views are available even on Taskade’s free plan, allowing you to get more work done the smarter way. 

Collaborate with your team in real-time with free and unlimited chat and video conferencing available on every project. Automatic syncing ensures that your data is always up to date across devices.

Our customizable templates are available even with our free plan. Find the perfect template to help you get started with your project, and customize it to fit your needs!

Taskade is the simplest way to create task lists, checklists, and workflows. Manage projects and get more work done the simple way with Taskade.

Taskade is the best free monday.com alternative. Try [Taskade for free](https://www.taskade.com/signup) today.

A Remote-Ready Platform For Your Team

The Best Free Monday.com Alternative

Taskade is the best free Monday.com alternative. Collaborate on projects remotely with your team with customizable templates and built in chat functions.

## What Is Notion?

Notion was founded in 2013 by Ivan Zhao. It is an all-in-one app that allows you to take notes and manage projects to improve your productivity. Notion was released to the public in 2015 with the goal of ending the need of having multiple productivity tools by being an all-in-one app.

However, it wasn't all smooth sailing for Notion. After its original release in 2015, Notion was unfortunately faced with failure. This came mainly from the fact that its original build was simply not reliable enough, leading to regular crashes. 

Faced with this predicament, Zhao and his co-founder Simon Last would relocate to Japan in an attempt to rebuild Notion - a move that turned out to be a blessing for the team. Rebuilding the app proved beneficial to Notion, as the team became more engrossed in making sure that the software didn't fail as it did before.

Today, Notion’s team is famous for making several design iterations to ensure that each feature is tested to the best of its ability before it is rolled out to the public.

Having been at the brink of failure, Notion capitalized on their previous shortcomings and made it into one of their strengths. Be sure to check out our piece on the [complete history of Notion](https://www.taskade.com/blog/notion-history/) if you're interested to learn more about this tool.

## Features of Notion

Notion as a software attempts to be a jack of all trades. It combines multiple tools such as project management, to-do lists, note-taking, wiki creation, and more into one unified software. Notion’s main goal is to increase your productivity by reducing the number of apps you need to get your work done.

Notion is heavy on features and also supports integrations with other apps such as Google Drive, Trello, Slack, and more. When using Notion, you create content on pages by filling up blocks with content. 

Although Notion does have a steep learning curve due to it having a lot of features, it can be a useful tool to help you and your team get work done. Having multiple features also means that Notion is flexible, meaning that you can use it for just about anything.

However, this comes at a cost as users have voiced out that Notion can be complicated to use at times.

### What Is Notion Good For?

Notion tries to be an all-in-one productivity tool, and this means that it has multiple uses. Its flexible nature means that it can be used by both teams and individuals.

Notion can be good for you if you’re a beginner who’s trying out new productivity tools. It offers unlimited blocks and pages on its free plan, with the ability to create multiple project views as well.

This means that you have the freedom to experiment with it and get started on improving your productivity. However, do take note that you might be overwhelmed with the steep learning curve that Notion has.

Notion can also be used for teams who are looking for a tool to collaborate and get work done. Its product wiki template also helps teams get a head start on creating knowledge bases for projects or the company. 

However, unlike Taskade, Notion does not have built-in video calls and chat ready to go in its workspaces. Notion has a comment function on the top of each page which can function as a makeshift chat section. However, full-blown chats will result in your project being pushed further down the page.

You have the option to integrate Slack with Notion, but this just means that you’ll have an additional tool to toggle between to get your work done.

Taskade’s built-in free unlimited chat and video conferencing allows you to collaborate and get work done in real-time all on one app.

### What Are Some Limitations of Notion?

Although Notion has plenty of benefits, there are also some drawbacks to consider.

For starters, Notion is not intuitive to use. There is a steep learning curve when using the app due to the fact that Notion tries to be an all-in-one software. Newcomers to Notion will find that the page layout may be confusing. It takes some getting used to before you’re able to use the software to your benefit.

One of the common problems that have been reported is that Notion is not good for taking long-form notes. This is because if you use a lot of slashes (/) in your note-taking, Notion tends to start a function with each slash. Constantly deleting these unwanted functions might have an effect on your train of thought.

Even though Notion has features that can allow for good collaboration, proper collaboration tools such as sharing pages and page permissions are only unlocked with a team plan. Notion’s free plan limits collaborators to only 5 guests. You’ll definitely have to fork out some cash if you want to collaborate with more people.

While Notion does a good job of being an all-in-one app, it lacks a focus on being good at one particular thing. If you’re looking for an app to do a little bit of everything, then Notion is probably right for you. 

However, if you’re looking to do something more focused such as effectively collaborating on a huge project, or even taking detailed long-form notes, then Notion falls short.

## Notion Pricing

Notion offers its software at four different tiers being the free personal plan, personal pro, team, and enterprise plan.

### Notion Free Personal Plan

Notion’s free personal plan includes unlimited blocks and pages. This plan allows you to try out Notion by creating simple notes and also organizing simple projects and to-do lists. You’ll also be able to collaborate with up to 5 guests. 

Another feature of the free plan is that you’ll be able to integrate Notion into your favorite apps from the get-go. However, if you do require priority support for your projects, you’ll need to upgrade to the personal pro plan.

The free plan also limits you to a 5MB upload limit per file.

### Notion Personal Pro Plan

If you find yourself needing priority support and an unlimited file size limit, then Notion’s personal pro plan is for you. Upgrading from a free plan also allows you to restore past versions of your project history dating back to 30 days.

The personal pro plan allows you to have unlimited guests on your projects. However, if you need to add more members to your projects and access Notion’s collaborative workspace, you’ll need to upgrade to a team plan.

Notion’s personal pro plan starts at $4 per month.

### Notion Team Plan

If you want to collaborate efficiently with your team on Notion, it is recommended for you to purchase a team plan. A team plan allows you to set access rights for your pages. Additionally, you will be able to invite as many members as required into your workspace.

Notion’s team plan also allows your team to share pages with each other.

Notion’s team plan starts at $8 per month.

### Notion Enterprise Plan

Notion’s enterprise plan unlocks all of its features. This plan is best if you want to use Notion as the primary tool to get work done in your company. Additionally,  you’ll have a dedicated account manager if your team has more than 100 people in it.

You’ll gain access to more permissions within your workspace such as disabling guests and setting rules. Employee access can also be managed at scale with Secure Single Sign-On.

You’ll need to contact Notion to get more information on its enterprise plan.

## What Is Taskade?

Taskade is an online productivity and collaboration tool that was founded by John Xie, Dionis Loire, and Stan Chang in 2017. The Y Combinator-backed startup aims to help remote teams and individuals get work done faster and smarter.

Taskade is where remote teams get work done. With Taskade, you can organize tasks, take detailed notes, automate repetitive workflows, collaborate via built-in video chat with your team, and more, via an all-in-one unified workspace. 

Get a headstart on your projects and find a suitable structure for your notes via Taskade’s versatile [collection of templates](https://www.taskade.com/templates). Simply choose from a wide variety of templates and add them to your projects to get started instantly!

Taskade is a supercharged productivity app that both individuals and teams can use to collaborate on projects in real-time.

Taskade is the best free Notion alternative. [Get started](https://www.taskade.com/signup) instantly for free today.

## Key Features of Taskade

* [Project Views](https://help.taskade.com/hc/en-us/articles/360016023373--Project-Views). Visualize your projects in several different ways. Cycle between the List, Mind Map, Org Chart, and Board views to work the way you want. 

  * List View. This is the default view on Taskade. [Create new lists on Taskade](https://www.taskade.com/new).
  * Board View. This view lets you work horizontally like a Kanban board. Visualize your workflow and tasks in this full-width view.
  * Mind Map View. This view lets you work in a horizontal tree-structured manner and map out what you have in mind.
  * Action View. Work in table view and stay organized with your task due dates, and more.
  * Org Chart View. Break down larger tasks into smaller ones to help you get things done.

![Taskade project view](/static_images/comparisons/whim-1.png "Taskade project view")

* [Zoom In, Zoom Out](https://help.taskade.com/hc/en-us/articles/1500000024081--Zoom-In-Out-on-All-Views). Get a bird’s-eye view of the workflow by zooming out on all project views, or zoom in to focus on a specific area.
* [Fold/Unfold](https://help.taskade.com/hc/en-us/articles/360042398794--Fold-Unfold-Collapse-Expand-Tasks-with-Subtasks). Fold (collapse) a parent task/bullet element to hide its subtasks. Indent outline elements with ⌨️ Tab and unfold lists with ⌨️ Shift+Tab.
* [Real-time Communication](https://help.taskade.com/hc/en-us/articles/1500000956841--How-to-Chat-on-Taskade-). Chat and video conference with your team while collaborating in real-time on the same page. 
* [500+ Templates](http://www.taskade.com/templates). Choose from 500+ templates across 26 categories to improve your productivity and workflows. Customize existing templates or create new ones across your workspaces.
* [Multi-Select](https://help.taskade.com/hc/en-us/articles/4402461350547--Multi-Select-Bulk-Assign-Tasks). Select and format multiple blocks or bulk assign them as tasks to other team members. You can also copy, paste, or indent selected blocks.

![Assigning tasks on Taskade](/static_images/comparisons/notion-2.png "Assigning tasks on Taskade")

* [Customize Sub-Tasks](https://help.taskade.com/hc/en-us/articles/1500000757462--Customize-Sub-Tasks). Customize the format of your sub-tasks at individual levels. Choose from headings, numbered lists, shapes, and more.
* [Recurring Tasks](https://help.taskade.com/hc/en-us/articles/360052343674--Recurring-Tasks). Add due dates with start and end times to tasks within your project and set them to repeat daily, weekly, monthly, or even yearly.
* [Move Tasks](https://help.taskade.com/hc/en-us/articles/1500012877362--Move-and-Copy-Tasks#:~:text=How%20it%20works,it%20has%20been%20successfully%20copied.). Move and copy selected tasks to other projects across any workspace. You’ll receive a pop-up notification on completion.
* [User Roles & Permissions](https://help.taskade.com/hc/en-us/articles/360043157754--Manage-Folder-Permissions). Manage collaborators and assign user roles/editing privileges (Owner, Admin, Editor, Checker, Viewer).

![User roles and permissions in Taskade](/static_images/comparisons/notion-3.png "User roles and permissions in Taskade")

* [Sort Tasks](https://help.taskade.com/hc/en-us/articles/4403746347027--Task-Sorting#:~:text=Simply%20select%20any%20main%20tasks,to%20the%20option%20you%20selected.). Sort sub-tasks/children elements by completed/uncompleted stats or the due date. Task sorting can be accessed from a convenient pop-up menu.
* [Search](https://help.taskade.com/hc/en-us/articles/360026686453--Search). Search within projects or globally across workspaces and subspaces. Instantly browse and jump between projects anywhere in the Taskade.
* [Keyboard Shortcuts](https://help.taskade.com/hc/en-us/articles/360026178513--Taskade-Keyboard-Shortcuts). Navigate projects, create content blocks, reorder elements, and complete tasks using a set of handy keyboard shortcuts.

![Keyboard shortcuts for Taskade](/static_images/comparisons/notion-4.png "Keyboard shortcuts for Taskade")

* [Team Calendar](https://help.taskade.com/hc/en-us/articles/360033427114--Taskade-Calendar). Aggregate all tasks and projects in a shared calendar. The Taskade calendar integrates with Google (two-way), Apple, and Outlook. 
* [Reorder Tasks](https://www.taskade.com/blog/reorder-tasks-and-workspaces-in-mobile-import-into-taskade/). Lists in Taskade aren’t set in stone. Reorder tasks and find them a new home with intuitive drag-and-drop mechanics.
* [Project History](https://help.taskade.com/hc/en-us/articles/1500012875302--Project-History). See all the changes made by you and other collaborators. Click on the entries to navigate to the edited items within the project.
* [Version History](https://help.taskade.com/hc/en-us/articles/4404247317779--Version-History). Taskade saves snapshots of your project so that you can restore a previous version of your project with a single click.

![Taskade version history](/static_images/comparisons/notion-5.png "Taskade version history")

* [Export and Print](https://help.taskade.com/hc/en-us/articles/360059288333--How-to-Export-and-Print-Projects). You can export your projects as plain text or markdown files. Attach them to emails, presentations, or for print.

![Exporting projects from Taskade](/static_images/comparisons/notion-6.png "Exporting projects from Taskade")

* [Cloud File Upload](https://www.taskade.com/blog/upload-from-google-drive-dropbox-instagram-custom-repeating-tasks/). Share files directly from Google Drive, Dropbox, Instagram, and Box in your projects with our integrations.
* [Breakdown Larger Tasks](https://www.taskade.com/blog/project-outliner-task-management/). Organize your thoughts with Taskade’s unlimited hierarchy to break down large projects into tasks.
* [Quick Search](https://www.taskade.com/blog/quick-search-project-search-filter-notification-control/). Use CMD / CTRL + K to jump between any projects within Taskade web and apps.

View the [full list of Taskade's features](https://www.taskade.com/features) and learn more.

### Taskade Pros

* Free-forever plan is loaded with features
* Real-time collaboration within the same project 
* Free built-in video call and chat function in each project
* Customizable templates to give you a headstart
* Work and chat in the same window, in the same app
* Frequent updates based on user/your [feedback and suggestions](https://www.taskade.com/d/H1IeMeLzM?share=view&view=B1Q8lMxIfG)
* Tabbed workflow for working with multiple Projects

### Taskade Cons

* No gantt chart view (yet)

## How Much Does [Taskade Cost](https://www.taskade.com/pricing)?

**Taskade Free Plan**

* Unlimited Tasks & Projects
* Unlimited Members & Guests
* Unlimited Folders & Teams
* Templates, Calendar, Repeat Tasks
* Real-time Collaboration
* Built-in Free Chat and Video Call

**Taskade Unlimited Plan** - Starts from $5/month

* Everything in Free, plus:
* Version History
* Advanced Permission
* Cloud Upload Integration
* 2-Way Calendar Integration

## Is Taskade Right for You?

Taskade can be used by individuals and teams working from anywhere. Use Taskade individually or collaborate with your team for weekly agendas, team meetings, note-taking, project management, product roadmaps, and more. 

Make use of customizable board views to visualize your projects into digestible smaller tasks. Multiple board views are available even on Taskade’s free plan, allowing you to get more work done the smarter way. 

Collaborate with your team in real-time with free and unlimited chat and video conferencing available on every project. Automatic syncing ensures that your data is always up to date across devices.

Taskade is the simplest way to create task lists, checklists, and workflows. Manage projects and get more work done the simple way with Taskade.

If you want more options, check out [our list of the best Notion alternatives](https://www.taskade.com/blog/best-notion-alternatives/).

**\
Taskade is the best free Notion alternative. Try [Taskade for free](https://www.taskade.com/signup) today.**

Work Faster, Better, Together.

The Best Free Notion Alternative

Taskade is the best free alternative to Notion. Easily manage your projects and communicate in real-time with your team members to collaborate efficiently.

## What Is Obsidian.md?

Obsidian.md is a note-taking software that aims to organize information and function as a [second brain application for knowledge management](https://www.taskade.com/blog/best-knowledge-base-apps/). Created by Erica Xu and Shida Li during the quarantine period of Covid-19 in 2020, the [outliner tool](https://www.taskade.com/blog/project-outliner-task-management/) has gained traction with over 50,000 members in their Discord community, all while still remaining as a two-man team.



The inspiration behind Obsidian is for it to be the ultimate [personal knowledge base tool](https://www.taskade.com/blog/personal-knowledge-management-pkm-guide/) to help people better organize their information. Using Markdown language, you can create notes in Obsidian and use links to show relationships between your information. 



The Graph View lets you visualize relationships between your notes, helping you to connect related clusters of information together.



Obsidian is often compared to [RoamResearch](https://www.taskade.com/compare/free-roam-research-alternative) and [Whimsical app](https://www.taskade.com/compare/free-whimsical-alternative), and rightly so as it offers advanced features at a competitive price point. Files in Obsidian are stored locally on your computer by default. This makes it a useful and safe tool to use if data privacy is something that you care strongly about.

## What Are Some Features of Obsidian Software?

If you’re familiar with personal knowledge management tools such as Whimsical and Roam Research, then Obsidian.md’s features should be familiar to you. We’d like to think of it more as a cross between an outliner and a [second-brain application](https://www.taskade.com/blog/build-a-second-brain-remote-distributed-teams/).



Obsidian has a simple user interface and its best feature is arguably the Graph View which visually shows you the relationships between your notes. Obsidian helps you to establish these relationships via simple commands which you can use to link your thoughts together on the software. The idea is to help you visually see the links between your notes in a [mind map style layout](https://www.taskade.com/blog/semantic-trees-elon-musk-collaborative-mind-mapping/), with related pieces of information linking to each other. This makes it easier for you to navigate through linked pieces of data.



Your data is stored locally on your computer by default when using Obsidian. This helps keep your data safe plus allows you to use the app offline. If you were to fork out some additional cash, you can opt to have your data synced across devices with end-to-end encryption.

Obsidian encourages you to create your own workspace by allowing you to choose the plugins that you want to make the perfect second-brain application. Some of these plugins include the Graph View, Word Counter, Markdown Format Converter to help you import your data from other software, and more.



Your notes on Obsidian are stored within folders in your vault. Use links, tags, and relations to further organize your data on the app. This is especially good if you have the luxury of working with a few display screens. This is because Obsidian allows you to resize its panes without restrictions, letting you view all of your information at a glance.



At the end of the day, the complexity of your Obsidian workspace depends on how many plugins you choose to use. The charm of Obsidian comes in its customizability.

### What Is Obsidian MD Good For?

Obsidian is more than just another note-taking software as it does its job of linking ideas together well. If you’re someone who takes notes and is interested in organizing your thoughts into a second-brain app, then Obsidian is perfect for you.



Since files are hosted locally, Obsidian is a good tool to consider if you’re a person that needs to do offline work from time to time.



Overall, Obsidian is a pretty handy tool to have. However, people might be scared off at a first glance of the interface as it may seem pretty intimidating for beginners.

### What Are Some Limitations of Obsidian MD?

Obsidian is a good personal knowledge base tool, but it lacks advanced features that can make it a more holistic software. For starters, it lacks any form of proper communication which means that you won't be able to collaborate on Obsidian. 



In contrast, this makes Taskade a better alternative as we offer free unlimited chat and built-in video conferencing to help you and your team communicate on projects together.



If you have a lot of relationships between items, we would imagine that it can get pretty messy the more links and notes that you have on Obsidian. Though you can put your organizational skills to the test and try to sort out your notes, it will require some effort if you want to keep things tidy in your workspace.

## How Much Does Obsidian.MD Cost?

Let’s get one thing out of the way - Obsidian.md is expensive. This is because by signing up for a paid plan, you’re actually supporting the development of the software. While the free plan is good enough for you to get started with, you could consider upgrading to a Catalyst plan for a one-time payment of $25. Feature-wise, this just helps you be more with the community, with access to special badges and a developers channel.



For Commercial use, expect to pay about $50 per year.

## What Is Taskade?

Taskade is an online productivity and collaboration tool that was founded by John Xie, Dionis Loire, and Stan Chang in 2017. The Y Combinator-backed startup aims to help remote teams and individuals get work done faster and smarter.



Taskade is where remote teams get work done. With Taskade, you can organize projects and tasks, change between multiple project views, automate repetitive workflows, collaborate via built-in video chat with your team, and more, via an all-in-one unified workspace. 



Get a headstart on your projects and find a suitable structure for your notes via Taskade’s versatile [collection of templates](https://www.taskade.com/templates). Simply choose from a wide variety of templates and add them to your projects to get started instantly!



Taskade is a supercharged productivity app that both individuals and teams can use to collaborate on projects in real-time.



Taskade is the best free Obsidian alternative. [Get started](https://www.taskade.com/signup) instantly for free today.

## Key Features of Taskade

* [Project Views](https://help.taskade.com/hc/en-us/articles/360016023373--Project-Views). Visualize your projects in several different ways. Cycle between the List, Mind Map, Org Chart, and Board views to work the way you want. 

  * List View. This is the default view on Taskade. Create new lists [here](https://www.taskade.com/new).
  * Mind Map View. This view lets you work in a horizontal tree-structured manner and map out what you have in mind.
  * Board View. This view lets you work horizontally like a Kanban board. Visualize your workflow and tasks in this full-width view.
  * Action View. Work in table view and stay organized with your task due dates, and more.
  * Org Chart View. Break down larger tasks into smaller ones to help you get things done.

![Taskade Workspace View](/static_images/comparisons/whim-1.png "Taskade Workspace View")

* [Zoom In, Zoom Out](https://help.taskade.com/hc/en-us/articles/1500000024081--Zoom-In-Out-on-All-Views). Get a bird’s-eye view of the workflow by zooming out on all project views, or zoom in to focus on a specific area.
* [Fold/Unfold](https://help.taskade.com/hc/en-us/articles/360042398794--Fold-Unfold-Collapse-Expand-Tasks-with-Subtasks). Fold (collapse) a parent task/bullet element to hide its subtasks. Indent outline elements with ⌨️ Tab and unfold lists with ⌨️ Shift+Tab.
* [Real-time Communication](https://help.taskade.com/hc/en-us/articles/1500000956841--How-to-Chat-on-Taskade-). Chat and video conference with your team while collaborating in real-time on the same page. 
* [500+ Templates](http://www.taskade.com/templates). Choose from 500+ templates across 26 categories to improve your productivity and workflows. Customize existing templates or create new ones across your workspaces.
* [Multi-Select](https://help.taskade.com/hc/en-us/articles/4402461350547--Multi-Select-Bulk-Assign-Tasks). Select and format multiple blocks or bulk assign them as tasks to other team members. You can also copy, paste, or indent selected blocks.

![Assigning tasks on Taskade](/static_images/comparisons/notion-2.png "Assigning tasks on Taskade")

* [Customize Sub-Tasks](https://help.taskade.com/hc/en-us/articles/1500000757462--Customize-Sub-Tasks). Customize the format of your sub-tasks at individual levels. Choose from headings, numbered lists, shapes, and more.
* [Recurring Tasks](https://help.taskade.com/hc/en-us/articles/360052343674--Recurring-Tasks). Add due dates with start and end times to tasks within your project and set them to repeat daily, weekly, monthly, or even yearly.
* [Move Tasks](https://help.taskade.com/hc/en-us/articles/1500012877362--Move-and-Copy-Tasks#:~:text=How%20it%20works,it%20has%20been%20successfully%20copied.). Move and copy selected tasks to other projects across any workspace. You’ll receive a pop-up notification on completion.
* [User Roles & Permissions](https://help.taskade.com/hc/en-us/articles/360043157754--Manage-Folder-Permissions). Manage collaborators and assign user roles/editing privileges (Owner, Admin, Editor, Checker, Viewer).

![User roles in Taskade](/static_images/comparisons/notion-3.png "User roles in Taskade")

* [Sort Tasks](https://help.taskade.com/hc/en-us/articles/4403746347027--Task-Sorting#:~:text=Simply%20select%20any%20main%20tasks,to%20the%20option%20you%20selected.). Sort sub-tasks/children elements by completed/uncompleted stats or the due date. Task sorting can be accessed from a convenient pop-up menu.
* [Search](https://help.taskade.com/hc/en-us/articles/360026686453--Search). Search within projects or globally across workspaces and subspaces. Instantly browse and jump between projects anywhere in the Taskade.
* [Keyboard Shortcuts](https://help.taskade.com/hc/en-us/articles/360026178513--Taskade-Keyboard-Shortcuts). Navigate projects, create content blocks, reorder elements, and complete tasks using a set of handy keyboard shortcuts.

![Taskade keyboard shortcuts](/static_images/comparisons/notion-4.png "Taskade keyboard shortcuts")

* [Team Calendar](https://help.taskade.com/hc/en-us/articles/360033427114--Taskade-Calendar). Aggregate all tasks and projects in a shared calendar. The Taskade calendar integrates with Google (two-way), Apple, and Outlook. 
* [Reorder Tasks](https://www.taskade.com/blog/reorder-tasks-and-workspaces-in-mobile-import-into-taskade/). Lists in Taskade aren’t set in stone. Reorder tasks and find them a new home with intuitive drag-and-drop mechanics.
* [Project History](https://help.taskade.com/hc/en-us/articles/1500012875302--Project-History). See all the changes made by you and other collaborators. Click on the entries to navigate to the edited items within the project.
* [Version History](https://help.taskade.com/hc/en-us/articles/4404247317779--Version-History). Taskade saves snapshots of your project so that you can restore a previous version of your project with a single click.

![Taskade version history](/static_images/comparisons/notion-5.png "Taskade version history")

* [Export and Print](https://help.taskade.com/hc/en-us/articles/360059288333--How-to-Export-and-Print-Projects). You can export your projects as plain text or markdown files. Attach them to emails, presentations, or for print.

![Exporting projects from Taskade](/static_images/comparisons/notion-6.png "Exporting projects from Taskade")

* [Cloud File Upload](https://www.taskade.com/blog/upload-from-google-drive-dropbox-instagram-custom-repeating-tasks/). Share files directly from Google Drive, Dropbox, Instagram, and Box in your projects with our integrations.
* [Breakdown Larger Tasks](https://www.taskade.com/blog/project-outliner-task-management/). Organize your thoughts with Taskade’s unlimited hierarchy to break down large projects into tasks.
* [Quick Search](https://www.taskade.com/blog/quick-search-project-search-filter-notification-control/). Use CMD / CTRL + K to jump between any projects within Taskade web and apps.

For an exhaustive list of Taskade’s features, click [here](https://www.taskade.com/features).

### Taskade Pros

* Free-forever plan is loaded with features
* Real-time collaboration within the same project 
* Free built-in video call and chat function in each project
* Customizable templates to give you a headstart
* Work and chat in the same window, in the same app
* Frequent updates based on user/your [feedback and suggestions](https://www.taskade.com/d/H1IeMeLzM?share=view&view=B1Q8lMxIfG)
* Tabbed workflow for working with multiple Projects

### Taskade Cons

* No custom APIs (yet)

## Taskade Pricing

Taskade Free Plan

* Unlimited Tasks & Projects
* Unlimited Members & Guests
* Unlimited Folders & Teams
* Templates, Calendar, Repeat Tasks
* Real-time Collaboration
* Built-in Free Chat and Video Call



Taskade Unlimited Plan - Starts from $5/month

* Everything in Free, plus:
* Version History
* Advanced Permission
* Cloud Upload Integration
* 2-Way Calendar Integration



[Click here](https://www.taskade.com/pricing) for more information.

## Is Taskade Right for You?

Taskade can be used by individuals and teams working from anywhere. Use Taskade individually or collaborate with your team for weekly agendas, team meetings, note-taking, project management, product roadmaps, and more. 



Make use of customizable board views to visualize your projects into digestible smaller tasks. Multiple board views are available even on Taskade’s free plan, allowing you to get more work done the smarter way. 



Collaborate with your team in real-time with free and unlimited chat and video conferencing available on every project. Automatic syncing ensures that your data is always up to date across devices.



Our customizable templates are available even with our free plan. Find the perfect template to help you get started with your project, and customize it to fit your needs!



Taskade is the simplest way to create task lists, checklists, and workflows. Manage projects and get more work done the simple way with Taskade.

**\
Taskade is the best free Obsidian.md alternative. Try [Taskade for free](https://www.taskade.com/signup) today.**

A New Perspective To Your Process

The Best Free Obsidian.md Alternative

Taskade is the best free alternative to Obsidian. Visualize your projects in multiple views with a single click and organize with customizable templates.


💫 IT PMO Getting Started Checklist Template

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