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A project roadmap is vital for getting your team on the same page. This free and customizable project roadmap template will make it easy for you to build the project roadmap that fits your team.

🚌 Project Roadmap Template

A project roadmap is vital for getting your team on the same page. This free and customizable project roadmap template will make it easy for you to build the project roadmap that fits your team.

In our fast moving and ever changing world, many companies find themselves faced with the challenge of helping their teams to collaborate and work together effectively. They bring together smart, talented individuals and expect those individuals to work together in order to create products or solve problems. They need tools and strategies that help employees work together and derive benefits from sharing the same vision. One of these tools is the project roadmap. A roadmap, when properly used, can be essential at planning and implementing a vision towards where your company is heading with their product or products.

Using a project roadmap template can make creating your next project roadmap easier.

What is a project roadmap?

A project roadmap is a tool that teams use to visualize, understand, and organize the tenets of a project. Project roadmaps have a wide variety of potential designs and factors involved. They can be customized to every industry and project size. But nearly every roadmap contains a few key tenets.

One is a list of deliverables that ensure successful completion of the project. Every significant project consists of a number of smaller pieces that are due at various points before the final deadline of the project. They are the general goal of the project and the end result project objectives that the team members are striving for.

Project roadmaps also have the ability to add on numerous users and understand the role that those users play. Every project with multiple users has multiple roles for those individuals. They may be technical advisors, active participants, or people who have a stake in every project that the company does. These people will be visually placed on a roadmap along with their title, the person they report to, and how they should contribute to the project. The ideal roadmap will log this participation for later review by the individuals responsible for the project.

Finally, a project roadmap will have a collaborative element. It will have a resource management system that allows users to log in and make notes and updates to the system. This management system also allows employees to communicate with one another and schedule meetings.

There are often certain segments that are exclusively devoted to the ideas and contributions of certain employees. Managers can view a roadmap and quickly determine the contributions of all of the employees working on the project.


The greatest benefit of a project roadmap is laying out all of the elements behind a project in a visual form. Projects can sometimes encompass hundreds of people, dozens of deliverables, and years of work. They can become so intertwined that it is impossible to sort them out. A roadmap lays out every part of a project to where all stakeholders can see what needs to be done and their role in the overall system. This visualization can be essential for putting the right employees together and getting them talking and brainstorming on the right issues.

A project roadmap is also helpful for logging and tracking purposes. If multiple users can upload information to the roadmap, it can serve as a helpful breakdown of all of the work contributed by each team member. After the project is complete, the roadmap becomes the basis for understanding what went right and what went wrong with the completion of the project.

The manager can see how and why the project was completed relative to its final deadline. In addition, the contributions inherent in the project roadmap can aid with determining performance evaluations and future annual reviews. A roadmap can tell a manager how well their employees are performing on a particular project and can help them find new projects if the employee is struggling at a particular task.

What to do

The most helpful step a company can take to implementing project roadmaps in the future is to set up a project roadmap template. This template is often a set of boxes and tasks on a task management system, like Taskade, that can be freely accessed by a variety of team members. The template has different sizes and settings for different tasks. There can be graphs, memo styles, and calendars as well as other resources that can be tailored to fit the confines of the project.

A project roadmap template may have different displays and structures for different team member levels. A roadmap for individual team members may have more of a focus on the deliverables they are responsible for. The roadmap suited for high-level view or an executive may focus on the overall project and its final timeline. Setting up these options is essential for companies to derive the most possible benefit from their project roadmaps.

Companies that want to use a project roadmap template need to coordinate with designers and IT professionals to help set up these templates long before the project gets started. They should find the templates that work best for their company and sector. Most importantly, they should draw up a variety of templates and have a system for easily updating them on a regular basis depending on products and projects. This process is essential to allowing companies to avoid the constraints of an inflexible template.

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Collaboration is essential to business success in the 21st century. The best way to ensure collaboration is by creating a structure that facilitates its procedures and allows it to succeed. A project roadmap with a clear, repeatable template is an important step to that goal. It can ensure that companies have employees with clearly defined roles who are communicating with one another and contributing to a project in a way that is inherently visible. The right template can be the key to success for a company in the 21st century.

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