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20 Best Kanban Board Apps For Organizing Projects (Features & Pricing Reviewed)

54 Min Read

From WWII Spitfires through Toyota’s just-in-time manufacturing to software development, Kanban has been everywhere. For over 80 years, the framework has redefined productivity and changed the way we get things done. In today’s article, we take a look at some of the best Kanban software for your team.

While you can rock Kanban with a simple analog setup, adopting a digital workflow will help you make the most out of the method. So, why don’t you take a look at our list of the best Kanban apps in the wild and take your pick?

📌 What Is Kanban and What Can You Use It For?

“The slower but consistent tortoise causes less waste and is more desirable than the speedy hare that races ahead and then stops occasionally to doze. The Toyota Production System can be realized only when all the workers become tortoises.”

Taiichi Ohno, Father of the Toyota Production System

Who Is the Father of Kanban?

The history of Kanban started back in the 1940s with Taiichi Ōno, an employee of a Japanese automaker Toyota. Facing the economic slump that hit Japan after WWII, Ōno looked for ways to curb wasteful practices and improve overall productivity at the company.

Kanban Storage Area at a TOYOTA plant.

Kanban Storage Area, image by Toyota Global(1)

Long story short, Ōno came up with a set of improvements that would later become the Toyota Production System (TPS). One of the key elements of the overhaul was “Kanban,” a system of cards meant to optimize the process of restocking raw materials.

What Is Kanban for Software Development?

After years of successful application in manufacturing, Kanban caught the attention of white collars. If Taiichi Ōno was the father of Kanban for big-scale production, David J. Anderson is the father of Kanban for software development and knowledge work.

Similar to the original concept, the Kanban Method is a process of gradual workflow improvement. It helps software development teams manage projects and tasks by visualizing workflows as a board, with cards and columns representing tasks and steps in a process.

And this is when digital Kanban boards come into play.

What Are the Benefits of Kanban Board Apps?

Compared to the analog corkboard-style workflow, digital Kanban gives software development teams much more control over the process. It also makes Kanban perfectly useful as a collaboration tool for a fully remote team which can easily access and modify boards on the go.

One of the key features of Kanban is breaking down project tasks into smaller actionable task cards. This makes the Kanban methodology a go-to for agile teams.

Other key features of Kanban apps include:

  • ⚡️ Real-time synchronization and cloud backup
  • ⚡️ Visual aids like icons and color-coded tags
  • ⚡️ User-friendly UI and drag-and-drop editing
  • ⚡️ Collaboration features (video conferencing, chat)
  • ⚡️ Integrations with business-grade apps and tools
  • ⚡️ Real-time progress tracking and project overview
  • ⚡️ Analytics, reporting, and administration tools
  • ⚡️ Security features like encryption and 2FA
  • ⚡️ And more…

A Kanban framework coupled with the best Kanban software will help you bring order to the most complex projects. Your team will always know what needs to be done, how to prioritize work, and what tasks should end up on the back-burner.

🌟 Compare the Best Kanban apps In 2021

Finding the best Kanban tools for your team can be a time-consuming task. And since Kanban is all about saving time and resources… we’ve done the heavy lifting for you! Here are 16 awesome Kanban task management tools for your team. 👇

  1. Taskade
  2. Trello
  3. Kanban Tool
  4. KanbanFlow
  5. MIRO
  6. Notion
  7. Zenkit
  8. Todoist
  9. Workflowy
  10. ClickUp
  11. Wrike
  12. Airtable
  13. Jira
  14. Kanbanize
  15. Kanban Zone
  16. Bitrix24
  17. Whimsical
  18. Wrike
  19. TickTick
  20. Asana

#1 Taskade

If project management is magic, Taskade is an archmage. With true real-time synchronization and communication features, Taskade is one of the best Kanban software and team collaboration platform on the market.

To build a Kanban workflow in Taskade, simply create a new Project (click here to learn how) and select the Board view. All that’s left is to populate the digital whiteboard with as many boards and cards as you like. You can also pick one of the 500+ free templates to get started quickly.

A Kanban Workflow in Taskade with a Countdown Timer and drop-down menus.

A Kanban Workflow in Taskade with a Countdown Timer and drop-down menus

Every Kanban board in Taskade can be customized and tailored to your teams’ needs. That includes color-coded tags, different types of to-do lists, formatting options, and even emojis. Because Kanban doesn’t have to be boring!

image 444

Here’s a list of other Taskade features that’ll make your Kanban workflows even better. 👇

Taskade Kanban Features at a Glance 👀

  • Drag-and-Drop Navigation. Reorder cards/columns, prioritize tasks, and move elements of your Kanban workflows by dragging them across the screen.
  • Board Cross-Linking. Connect boards with hyperlinks to quickly navigate between tasks, cards/columns, content blocks, and individual projects. 
  • Free Video Conferencing. Video conference and chat with your team in real-time, in the same window, without leaving the app.
  • Customize the Workflow. Customize columns/cards and individual tasks. Pick checkbox styles, apply colors, or add emojis anywhere you like.
image 445
  • Zoom In, Zoom Out. Get a bird’s-eye view of the workflow by zooming out on all project views. Zoom in to see all the details, down to a single task dependency.
  • Keyboard Shortcuts. Format lists, reorder elements, and complete tasks without taking your hands off of the keyboard! 
  • Undo/Redo. Undo any edits to the workflow like you’d in a text editor. Reverse changes even when collaborating with other team members.
  • Project and Version History. See all changes made by you and your team members. If you encounter any issues, simply restore a project snapshot with a single click.
image 446
  • Copy Tasks/Sub-Tasks. Copy column/card elements directly to other boards in a shared workspace, subspace, or project. Receive a notification on completion.
  • Multi-Select. Modify or bulk assign many board elements at once. Select several tasks and task dependencies to copy, paste or reorder.
  • Folding/Unfold Lists. Create high-level nested lists. Fold and unfold lists to hide or display task dependencies manually or with the ⌨️ Ctrl/⌘+↑keyboard shortcut.
  • Sort Columns/Cards. Organize tasks and sub-tasks in a column by due dates, status, and name. Define sorting details inside a convenient pop-up menu.
image 447
  • Drag-and-Drop Uploads. Drag-and-drop documents, images, video, and other files to upload. Add attachments to chat or anywhere in the project space.
  • #Tags. Organize your workspaces with color-coded tags and filter projects with clickable hashtags. Add #tags anywhere inside a workflow.
  • Recurring Tasks. Create recurring items with custom due dates, start and end times, and intervals. Set to repeat daily, weekly, monthly, or yearly.
  • Project and Global Search. Search inside workspaces, projects, boards, and cards. Click on search results to quickly jump between items.
image 448
  • User Roles & Permissions. Define user roles and editing privileges (Owner, Admin, Editor, Checker, Viewer) for all team members.
  • Export Boards. Export your shared Kanban boards as images. Use exported files for emails and presentations or print them out.
  • Shared Calendar and Roadmap. Track progress in a shared calendar and on an interactive Roadmap. Sync with Google, Apple, and Outlook calendars.
  • Assign Tasks. Assign to-dos and notify team members with @mention. Receive email notifications whenever somebody mentions you in a project.

Taskade Pricing 💵

  • 🟢 Free (forever!)
    • Unlimited boards and cards
    • Unlimited team members
    • Unlimited storage (25 MB per file)
    • Real-time collaboration and screen sharing
    • Real-time synchronization
    • Dark mode/night theme
    • Sync with Apple, Google, and Outlook
    • Activity feed, 7-day version history
    • Customizable push notifications
    • Cross-linking across projects and workspaces
    • 500+ free templates
    • Team permissions
    • List, org chart, mind map, and action views
  • 🔵 Unlimited ($5/month per user billed annually)
    • Everything in the Free plan +
    • Unlimited storage space (250 MB per file)
    • Workspace branding and customization
    • Recurring tasks and bulk assign
    • Checker role permission
    • Sorting options for task lists
    • Cloud storage integrations
    • Extended reporting and version history
    • Priority support and tailored onboarding
    • Extended workspace/project permissions
    • Custom SAML, 2FA, and Single Sign-On (SSO)
    • Board export to image

Interested to find out more? Check out this full review of Taskade.

#2 Trello

Trello user interface.

When it comes to Kanban tools, Trello needs no introduction. The task management app offers a solid visual-first productivity environment for teams and individuals. Built around the concept of boards and cards, Trello brings native support for the Kanban flow.

You can think of Trello as a fully-featured digital corkboard—although the developers compare it to a digital whiteboard—where your team can “pin” colorful cards with tasks to track. Trello is one of the best Kanban board apps to help project managers manage complex projects.

Trello Kanban Features at a Glance 👀

  • Drag-and-drop editing
  • Color-coded labels and tags
  • Support for attachments
  • Comments and voting
  • Calendar and Timeline
  • Built-in automation via Butler

Trello Pricing 💵

  • 🟢 Free
    • Unlimited cards (up to 10 boards)
    • Unlimited storage (up to 10 MB per file)
    • 50 automations per month
    • Activity log, assign, and due dates
    • 2-factor authentication and templates
  • 🔵 Standard ($5/month billed annually)
    • Everything in the Free plan +
    • Unlimited boards and custom fields
    • 1,000 automations per month
  • 🟣 Premium ($10/month billed annually)
    • Everything in the Standard plan +
    • Unlimited automations
    • Dashboard and Timeline views
    • Table, Calendar, and Map views
    • Admin and security features
    • Basic data export
    • Priority support
  • 🟡 Enterprise ($17.50 per user/month billed annually)
    • Everything in the Premium Plan +
    • Organization-wide permissions
    • Extended permissions

See how Trello compares to Taskade (click). 👈

#3 Kanban Tool

Kanban Tool user interface.

Kanban Tool is a web-based project management tool (one of the oldest) built around the principles of Kanban and a visual flow. With a rich set of collaboration features, it’s a solid choice for agile teams of all sizes, especially those working remotely across time zones. 

Kanban Tool Features at a Glance 👀

  • Real-time collaboration
  • Comments and notifications
  • Cycle time tracking and reports
  • Visual customization
  • Changelog and analytics
  • Integrations and export

Kanban Tool Pricing 💵

  • 🟢 Free
    • Limited to 2 boards
    • Limited to 2 free users
    • No support for attachments
  • 🔵 Team ($5 per user/month)
    • Everything in the Free plan +
    • Unlimited boards
    • Unlimited file attachments
  • 🟣 Enterprise ($9 per user/month)
    • Everything in the Team plan +
    • Time tracking and reporting
    • Kanban automation
    • User groups management

#4 KanbanFlow

KanbanFlow user interface.

KanbanFlow is a user-friendly Kanban app for agile teams looking for an intuitive, customizable, and flexible Lean experience. Don’t let the colorful visuals fool you. KanbanFlow comes packed with powerful Kanban key features that’ll help you and your team get more done with fewer issues.

KanbanFlow Features at a Glance 👀

  • Real-time collaboration
  • WIP limits and swimlanes
  • Sub-tasks and collapsible columns
  • Documents and file attachments
  • Search and filtering options
  • Analytics and reporting

KanbanFlow Pricing 💵

  • 🟢 Free
    • Unlimited users
    • Unlimited boards and tasks lists
    • Recurring tasks
    • WIMP limits, subtasks, filters
  • 🔵 Premium ($5 per user/month)
    • Everything in the Free plan +
    • Analytics and time tracking
    • Search, revision history, and integrations
    • Advanced security features
    • Priority support
    • And more…

#5 MIRO

MIRO user interface.

Miro is an “infinitely zoomable canvas and web whiteboard” that offers a range of tools designed to improve team collaboration. Miro includes a fully-fledged Kanban mode, drag-and-drop navigation, and a catalog of customizable templates for quick startup. 

Miro Features at a Glance 👀

  • Real-time Kanban collaboration
  • 200+ customizable templates
  • Infinite zoomable canvas
  • Sticky notes, shapes, drawings, and more
  • Screen sharing and presentation mode
  • Video conferencing, chat, and comments

Miro Pricing 💵

  • 🟢 Free
    • 3 editable boards
    • Built-in templates
    • Basic integrations
  • 🔵 Team ($8/month per user billed annually)
    • Everything in the Free plan +
    • Unlimited boards and visitors
    • Custom templates
    • Projects and private boards
  • 🟣 Business ($16/month per user billed annually)
    • Everything in the Team plan +
    • Smart diagraming and unlimited guests
    • Advanced security features
  • 🟡 Enterprise (custom)
    • Everything in the Business plan +
    • Enterprise-grade security
    • Data governance
    • Centralized account management
    • Premium support
    • And more…

See how Miro compares to Taskade. 👈

#6 Notion

Notion user interface.

Notion is an all-in-one workspace for personal and team projects. The platform offers a highly customizable Kanban flow fit for engineering, creative, HR, sales, and marketing projects of all shapes and sizes. All in all, a noteworthy collaboration solution for productivity enthusiasts.

Notion Features at a Glance 👀

  • Integrations and templates
  • Real-time collaboration
  • Embed with 500+ tools
  • Simple interface
  • Drag-and-drop organization
  • Multiple project views

Notion Pricing 💵

  • 🟢 Personal/Free
    • Unlimited pages & blocks
    • 5 guests editors
    • Cross-platform sync
  • 🔵 Personal Pro ($4 per month)
    • Everything in the Personal plan +
    • Unlimited file uploads and guests
    • Access to version history
  • 🟡 Team ($8/month per user)
    • Everything in the Personal plan+
    • Unlimited team members
    • Collaboration tools
    • Advanced permissions
    • Admin toolkit
  • 🟤 Enterprise (custom pricing)
    • Everything in the Team plan +
    • SAM/SSO + advanced security
    • Dedicated manager
    • Custom contract

See how Notion compares to Taskade. 👈

#7 Zenkit

Zenkit user interface.

Among popular Kanban tools, Zenkit offers a completely new approach to Kanban boards. Instead of displaying projects in one, prescriptive way, Zenkit lets you tweak and customize everything, making it a complete Kanban solution.

Zenkit Features at a Glance 👀

  • Real-time collaboration
  • Integration with 1000 services
  • Swimlanes and rows
  • Track tasks and collaborators
  • Customizable board views
  • Global Kanban task overview

Zenkit Pricing 💵

  • 🟢 Personal
    • Limited to 3 projects
    • Limited to 3 members
    • 1 GB for file storage
    • 1 global Kanban board
  • 🔵 Plus ($9/month per user)
    • Everything in the Personal plan +
    • Up to 50 members
    • 6 GB for file storage
    • 10 global Kanban boards
    • Advanced security options
    • Recurring tasks, Gantt, and customization
    • Priority support
    • And more…
  • 🟡 Business ($25/month per user)
    • Everything in the Pus plan+
    • Up to 300 members
    • 50 GB for file storage
    • 100 global Kanban boards
    • SSO (SAML) and user group management
    • Advanced Gantt features
    • And more…
  • 🟤 Enterprise (custom pricing)
    • Everything in the Business plan +
    • Custom API limits
    • Dedicated success management
    • Identification management

#8 Todoist

Todoist user interface.

Todoist allows you to share lists, assign tasks, and integrate with Twist for a convenient team chat. With an excellent board view and a strong set of project management features, Todoist remains one of the best task management apps in the wild.

Todoist Features at a Glance 👀

  • Reminders and recurring due dates
  • Sections and sub-tasks
  • Task priority settings
  • Delegating tasks
  • Task notifications
  • Board view, labels, filters, and themes
  • Email and calendar integrations
  • Activity history and progress tracking

Todoist Pricing 💵 

  • 🟢 Free
    • Up to 5 projects and collaborators
    • 5MB for file uploads
    • Activity history (1 week)
    • 3 filters
  • 🔵 Pro ($3/4 per user billed annually/monthly)
    • Up to 300 projects and 25 collaborators
    • 100MB for file uploads
    • 150 filters and unlimited activity history
    • Reminders, themes, and automatic backup
  • 🟣 Business ($5/6 per user billed annually/monthly)
    • Everything in the Pro plan +
    • Up to 500 projects and 50 collaborators
    • Team inbox, admin tools, and roles
    • Team billing and priority support

See how Todoist compares to Taskade. 👈

#9 Workflowy

Workflowy user interface.

Workflowy is streamlined outlining software that lets you map out all kinds of projects. The app offers a minimalist, distraction-free board workflow called Fractal boards. You can use Workflowy in a web browser or get it for Windows, Mac, Linux, and mobile.

Workflowy Features at a Glance 👀

  • Infinite nested lists (in Workflowy Pro)
  • Filtering features
  • Color-coded tags and highlighting (beta)
  • Multi-factor authentication
  • Outline backup to Dropbox
  • A selection of themes and fonts 
  • Outline sharing and collaboration

Workflowy Pricing 💵

🟢 Basic/Free
All features included
Limited to 250 bullets/month
File upload limited to 100MB
Only basic sharing
🔵 Workflowy Pro ($4.08 billed annually)
Unlimited bullets
Unlimited file uploads
Advanced sharing features
Backup to Dropbox
Premium support

See how Workflowy compares to Taskade. 👈

#10 ClickUp


ClickUp user interface.

A shared to-do list, team calendar, mind map… when it comes to project management, ClickUp is many things. It’s also one of the best board apps you can get. ClickUp’s Board view is an aesthetic, powerful, and surprisingly complete Kanban experience.

ClickUp Kanban Features at a Glance 👀

  • Collaboration features
  • Unified workflow overview
  • Drag-and-drop editing
  • Board columns grouping
  • Bulk card editing
  • Board sorting and filters

ClickUp Pricing 💵

  • 🟢 Free
    • 100 MB for file storage
    • Unlimited tasks 
    • Limited to 5 spaces
    • Two-factor authentication
  • 🔵 Unlimited ($9/month per user or $5/month yearly)
    • Everything in the Free plan +
    • Unlimited storage and integrations
    • Guest viewers and editing privileges
    • Custom fields, Goals, and Portfolios
    • List, Board, and Calendar views
  • 🟣 Business ($19/month per user or $9/month yearly)
    • Everything in the Unlimited plan +
    • Time tracking and exporting
    • Google Single Sign-On
    • Full access to automation
    • Map and Timeline views
  • 🟡 Enterprise (custom)
    • Everything in the Business plan +
    • Single Sign-On (SSO) and SAML
    • Custom roles and permissions
    • Priority support and onboarding
    • And more…

See how ClickUp compares to Taskade. 👈

#11 Wrike

Wrike user interface.

Wrike lets you build flexible Kanban workflows backed by AI data insights and process automation. The app offers real-time collaboration and communication features, complete with comments, notifications, live edits, and reporting.

Wrike Kanban Features at a Glance 👀

  • Task sorting and filtering
  • Custom Kanban workflows
  • Customizable dashboards
  • Built-in Kanban templates
  • Time tracking features
  • Team communication via integrations

Wrike Pricing 💵

🟢 Free
Unlimited users, 
Task/sub-task organization
Cloud storage integrations
2 GB of storage space
Web, desktop, and mobile
🔵 Professional ($9.80/month per user)
Everything in the Free plan +
5-200 team members
1-2GB of storage per user
Additional integrations (MS Project, Excel, RSS)
🟣Business ($24.80/month per user)
Everything in the Professional plan +
Custom fields and workflows
Branding and time tracking
User roles and permissions
Automations and real-time reporting
5 GB of storage per user
🟡 Enterprise (custom)
Single Sign-On (SSO)
Two-Factor Authentication (2FA)
Custom roles and permissions
More automations
10GB of storage per user

See how Wrike compares to Taskade (click). 👈

#12 Airtable

Airtable user interface.

Airtable is another project management platform that makes great use of its Kanban view. Get a fine selection of Kanban features, a user-friendly interface, and powerful collaboration and communication tools to top it off.

Airtable Kanban Features at a Glance 👀

  • Drag-and-drop board editing
  • Customizable cards
  • Task sorting and filtering
  • Collapsible stacks
  • Built-in Kanban templates
  • Integrations 

Airtable Pricing 💵

🟢 Free
Unlimited bases (databases)
Limited to 1,200 records per base
2 GB for attachments per base
Real-time collaboration
🔵 Plus ($10/month per seat annually)
Everything in the Free plan+
Limited to 5,000 records per base
5GB for attachments
6-month version history
1 synced table per base
Automatic table syncing
🟣 Pro ($20/month per seat annually)
Everything in the Plus plan +
Unlimited apps (extensions)
Limited to 50,000 records per base
20 GB for attachments
1-year version history
Editing permissions
🟡 Enterprise (custom)
Everything in the Pro plan +
Admin panel
SAML single sign-on
3-year version history
100 GB for attachments
100,000 records per base
And more…

See how Airtable compares to Taskade. 👈

#13 Jira

Jira user interface.

Jira is an enterprise-grade project management solution built for agile teams. The platform comes with a Kanban board view that supports all the usual Kanban features like WIP limits, swimlane, backlog, and user stories. It’s an older sibling of Trello.

Jira Kanban Features at a Glance 👀

  • Supports Scrum and Kanban boards
  • Real-time insights and reporting
  • Customizable workflows (views)
  • Progress tracking and reporting
  • Search and filtering options
  • Customizable Kanban template
  • Issue tracking

Jira Pricing 💵

🟢 Free
Limited to 10 users
Backlog and reporting
Automation and integration
2 GB for file storage
Basic security features
🔵 Standard ($7/month per user, depends on team size)
Everything in the Free plan +
Project roles and advanced permissions
Extended security features (with additional subscription)
250 GB for file storage and extended support
🟣 Premium ($14/month per user, depends on team size)
Everything in the Standard plan +
Unlimited storage
Global automation for multiple projects
Project archiving and capacity planning
Advanced security features (with additional subscription)
24/7 premium support and 99.9% uptime SLA
🟡 Enterprise (custom)
Everything in the Premium plan +
Advanced security features included
24/7 enterprise support
Per-user licensing

See how Jira compares to Taskade. 👈

#14 Kanbanize

Kanbanize user interface.

Kanbanize is another web-based board app designed for product development, project management, and software development teams. The app comes with everything your need to create multi-level workflows with excellent visibility.

Kanbanize Features at a Glance 👀

  • Drag-and-drop workflow
  • iOS and Android apps
  • Board/card filtering
  • Kanban templates
  • Custom card fields
  • Email notifications
  • Cumulative flow diagrams

Kanbanize Pricing 💵

🟢 Standard (flexible pricing, depends on users/add-ons)
Unlimited boards
Unlimited workspaces
Up to 1000 users
Analytics and integrations
User roles and permissions
File attachments
And more…
🔵 Enterprise (flexible pricing, depends on users/add-ons)
Everything in the Standard plan +
Dedicated cloud instance and IP whitelisting
Priority support and onboarding
File storage limited to 1 TB

#15 Kanban Zone

Kanban Zone user interface.

Kanban Zone is a visual-first project management platform for individuals, small businesses, and the corporate. The app strikes a balance between powerful features and ease of use for a great Kanban experience. Works on web, desktop, and mobile.

Kanban Zone Features at a Glance 👀

  • Communication and collaboration 
  • KPI and milestone tracking
  • Linking boards and cards
  • Custom card fields
  • Voting and recurring cards
  • Kanban templates

Kanban Zone Pricing 💵

🟢 Personal ($5 monthly or $6/month yearly)
1 administrator
1 collaborator
5 boards
Unlimited viewers
Limited templates
Email support
🔵 Startup ($18.5/month or $15/month yearly)
Everything in the Personal plan +
5 collaborators
10 boards
Extended templates
Phone support
🟣 Enterprise ($8.75/month per user or $7/month yearly)
Everything in the Startup plan +
Unlimited administrators
Unlimited collaborators
Unlimited boards
Access to all templates
Priority support

#16 Bitrix24

Bitrix24 user interface.

Bitrix24 covers all the basic bases of a digital Kanban and throws team communication and collaboration features into the package. The interesting bit about Bitrix24 is that you can self-host the platform and run it on your own servers.

Bitrix24 Kanban Features at a Glance 👀

  • Search and filtering
  • Board customization
  • Reminders and time tracking
  • Chat, video, and calls
  • Drag-and-drop navigation
  • Smart Kanban suggestions

Bitrix24 Pricing 💵

🟢 Free
Unlimited users
5 GB of storage
Chat and calls (limited to 12 users)
Calendar and Feed
🔵 Basic ($49/month per 5 users or $35 yearly )
Everything in the Free plan +
24 GB of storage and version history
Templates (size capped at 2 MB)
Analytics and reports
And more…
🟣 Standard ($99/month or $70 yearly up to 50 users)
Everything in the Basic plan +
100 GB of storage
Extended customer support
Advanced admin features
🟤 Professional ($199/month or $140 yearly, unlimited users)
Everything in the Standard plan +
1,024 GB of storage
Automation features
Extended customer support

See how Bitrix24 compares to Taskade (click). 👈

#17 Whimsical

Screenshot 2022 09 08 at 6.02.28 PM 1

Whimsical is a piece of software that allows users to collaborate visually online by using a drag-and-drop style interface. The digital collaboration tool encourages visual collaboration and ideation mainly via the use of mind maps, wireframes, documents, and flowcharts.

On Whimsical, agile teams can collaborate on brainstorming sessions in real-time and also organize projects by using a Kanban board.

Whimsical Kanban Features at a Glance 👀

  • Search and filtering
  • Template design
  • Infinite canvas design
  • Board customization
  • Drag-and-drop navigation

Whimsical Pricing 💵

🟢 Whimsical Free Starter Plan
Whimsical’s Free Plan limits you to only 2 workspaces with up to 1000 items per workspace. An item would be any element that you create on your workspaces such as a folder, a block, a file, and more.

You also can have up to 10 guests on your files and folders.

🔵 Whimsical Pro Plan
Whimsical’s Pro Plan gives you unlimited free viewers for your projects and unlimited items on all of your workspaces. You also get access to priority support.

🟣 Whimsical’s Pro Plan starts at $10 monthly for each active user, which is steep compared to other similar applications.

🟤 Whimsical Organization Plan
Whimsical’s Organization Plan gives you security features that are ideal for larger businesses. These features include SCIM, and SAML SSO for easier and more secure access.

You are also guaranteed a 99.9% uptime.

The Organization Plan starts at $20 monthly per active user.

#18 Wrike

Screenshot 2022 09 08 at 6.01.03 PM

Wrike is a collaborative work management platform that was founded in 2006 by Andrew Filev, with an Enterprise platform released in December 2013. Wrike helps empower teams’ project management and collaboration tasks with its minimalist and simple interface.

There are reportedly over 20,000 companies across 140 countries that have integrated Wrike into their processes.

Wrike Kanban Features at a Glance 👀

  • Search and filtering
  • Templates
  • Create customized workflows
  • Board customization
  • Calendar sync
  • Cumulative flow diagrams
  • Issue tracking

Wrike Pricing 💵

🟢 Wrike Free Plan

Provides agile teams with centralized task management, and allows for both internal and external collaboration.

🔵 Professional plan

Wrike’s professional plan is priced at $9.80 per team member per month, which allows for basic planning and collaboration. 

🟣 Business plan

Wrike’s business plan is priced at $24.80 per team member per month, which can be customized based on use case.

#19 TickTick

TickTick is a task management tool that was founded by Appest Inc in 2013. Appest Inc originally created an app on Android called GTasks. TickTick was then created based on GTasks with added features to help with productivity such as cross-platform synchronization.

In 2013, TickTick was launched on web browsers, Android, and iOS. The task management app then made its way to Windows and Mac three years later.

TickTick Kanban Features at a Glance 👀

  • Search and filtering
  • Simple interface
  • Setting due dates
  • Task activity
  • Calendar sync
  • Kanban on mobile

TickTick Pricing 💵

  • 🟢 TickTick Free plan
    • The free plan is very limited as it offers you only 9 lists and up to 99 tasks per list. You can also only collaborate with one additional user.
  • 🔵 TickTick Premium Plan
    • TickTick’s Premium Plan unlocks all of its features, including the calendar view that TickTick is more known for. If you upgrade to the Premium Plan, you can create up to 299 lists in total with up to 999 tasks per list.
  • 🟣 TickTick Premium costs $27.99 per year.
    • Provides teams with centralized task management, and allows for both internal and external collaboration.

#20 Asana

Asana is a collaboration and project management software aimed at helping teams get more work done.

It was first created at Facebook as a tool to help people collaborate on projects more efficiently. Codenamed ‘Tasks’, the tool was created by Dustin Moskovitz, who was a co-founder at Facebook, and Justin Rosenstein, an ex-engineer at Facebook.

The goal at Asana is to reduce reliance on traditional emails and sync-ups. Instead, the company wants to provide a common space where users can manage projects and find all the information they need to get work done.

Asana Kanban Features at a Glance 👀

  • Search and filtering
  • Drag and drop interface
  • Customizable workflows
  • Multiple project views
  • Task automation

Asana Pricing 💵

🟢 Asana Basic Plan

Asana’s Basic Plan is free for anyone new to Asana and project management software. The free version includes unlimited projects and tasks with an upload limit of 100MB per file. With the free version, you will be able to collaborate with 14 other members on projects with access to multiple project views.

The Basic Plan also comes with unlimited messages and a wide range of integrations with other software and apps.

🔵 Asana Premium Plan
Asana’s Premium Plan adds a project timeline feature into your project management alongside other features. You will gain access to an admin console which gives allows you to manage members across your team or organization.

The Premium Plan is best used for teams of more than 15 people that require project management software to map out entire projects. Processes can also be cleaned up by using forms to request assets.

Although Asana’s Premium Plan has a lot of features and can be used for detailed workflows, it starts at a rather steep price of $10.99 per month for each user.

🟣 Asana Business Plan
Asana’s Business Plan brings you one step further by giving you access to even more features. You will gain access to Goals, which can be used to align everyone in your business to a common goal.

The Business Plan also gives you access to Portfolios, which gives you a high-level overview of all your projects. With Portfolios, you can check the status of your projects, to see if any of them are at risk of getting off track.

Another neat feature that you’ll gain access to is the ability to assess your team’s workload for individual members. With this feature, you can distribute work more equally amongst employees.

Asana’s Business plan starts at $24.99 per month for each user.

And that’s it!

⚡️ Ready to Pick the Best Kanban App Around?

The Kanban method is one of the most unassuming yet powerful and flexible project management tools around. So, why wait any longer? Pick the best Kanban app for the job and start reaping the benefits of digital boards today.

  • ⚡️ Real-time synchronization and cloud backup
  • ⚡️ Visual improvements like color-coded tags
  • ⚡️ User-friendly UI and drag-and-drop editing
  • ⚡️ Collaboration features (video conferencing, chat)
  • ⚡️ Natural, keyboard-friendly editing with shortcuts
  • ⚡️ Integrations with business-grade apps and tools
  • ⚡️ Real-time progress tracking and project overview
  • ⚡️ Analytics, reporting, and administration tools

Are you still on the fence? Sign up for a free Taskade account today or visit our Live Demo page to see if we’re a good match for your entire team.

P.S. We are! 🐑


🔗 Resources

  1. https://www.toyota-global.com/company/history_of_toyota/75years/text/entering_the_automotive_business/chapter1/section4/item4.html
  2. http://taskade.com/compare
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