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14 Best Task Management Software and Tools

31 Min Read

Task management is a skill that can help you to improve your daily productivity. The demands of the modern-day workplace require you to have some sort of system to manage your tasks.

Task management software can help you take task management to the next level. In this article, we’ll go through some of the best task management tools out there in the market today.

What is Task Management?

The process of task management involves managing your task from start to completion. Typically, this process involves listing down your tasks, setting due dates, assigning them, and then checking them off when done. 

Learning to manage tasks is one of the most important tenets of personal productivity. By listing down tasks, you’re better able to prioritize your daily activities to ensure that you don’t miss out on any important tasks. 

In essence, Task management is a very simple concept to master; list down tasks in order of importance and work on them. But, the most important and arguably toughest part to nail is actually making it into a daily habit.

After all, in the pursuit of better overall productivity, consistency is key.

Today, there are task management tools out there that can help you take your task management skill to the next level. What exactly are the benefits of using task management software?

Benefits of Using Task Management Software

Using Task management software helps you to organize, track, and check tasks so that you can improve your personal productivity. Sure, pen and paper work too, but the benefits of using a task management tool far outweigh the traditional method.

i can handle multi tasks cropped shot successful girl typing keyboard making notes while looking computer screen studying new business graphic there is no time rest 1

Additionally, modern Task management software also makes it possible for teams to track team tasks and collaborate better with each other.

Here are some of the benefits of using Task management software:

Improves your productivity

Task management software without a doubt improves your productivity if you use it correctly. It helps you get organized and ensures that you stay on top of your daily tasks.

By listing down your tasks on task management software, you’re freeing up brain power to focus on other tasks. The lesser things you have to remember, the more opportunity you have to think about the next big idea.

With software, you’ll be able to move tasks around in order of priority and assign due dates and reminders to make sure that you’re always on schedule.

What’s more, if you’re religiously using task management software to manage your daily tasks, Taskade’s calendar view can help you amp up your productivity levels.

A calendar view helps you to get a bird’s eye view of all the tasks you have for the month. This lets you anticipate upcoming busy periods so that you can better prepare yourself.

Digitizes your routine

There’s a certain charm with using pen and paper, but the traditional method of note-taking takes up more space over time. 

Going digital helps you save space. Regardless of how many notes and tasks you write down, you will never be short of physical storage space.

Additionally, modern task management tools such as Taskade allow you to find tasks and specific notes with the search function. Flipping through notebooks to look for a specific task you completed in the past? Never again.

In fact, it is simpler for you to track tasks and get work done on a single device instead of constantly going back and forth between paper and laptop/desktop. 

Supports remote team collaboration

Today, the majority of workplaces have gone fully or partly remote. This means that modern teams have had to quickly adapt and learn to collaborate online.

Furthermore, remote work has opened up the notion of working with people from various time zones. To make this work efficiently, you’ll need to make sure that communication with your team is on point.

A task management tool allows you to assign tasks and due dates, and add notes to tasks. This reduces the need for constant back-and-forth communication with your distributed team.

Not only does this help you communicate better, but it also helps align everyone on your project deliverables so that everything is delivered on schedule.

Before we dive into the best task management software, check out our article on the best project management tools if you’re looking for software that can handle the demands of project management.

The 14 Best Task Management Software and Tools

Taskade

Imagine an application that allows you to take detailed notes with infinite hierarchies, organize and manage projects and tasks, and even collaborate via built-in video chat with your team, and more, via an all-in-one unified workspace. Well, look no further because Taskade is the perfect solution for you.

Taskade is a Y Combinator-backed supercharged online productivity app that both individuals and teams can use to collaborate on projects in real-time. With Taskade, remote teams and individuals can get work done faster and smarter.

Automate repetitive workflows, Get a headstart on your projects and find a suitable structure for your notes via Taskade’s versatile collection of templates. Simply choose from a wide variety of templates and add them to your projects to get started instantly!

Looking for the best obsidian alternative? Taskade is the best bet for modern knowledge workers. Get started instantly for free today.

Key Features of Taskade

  • Project Views. Visualize your projects in several different ways. Cycle between the List, Mind Map, Org Chart, and Board views to work the way you want.
    • List View. This is the default view on Taskade. Create new lists here.
    • Board View. This view lets you work horizontally like a Kanban board. Visualize your workflow and tasks in this full-width view.
    • Mind Map View. This view lets you work in a horizontal tree-structured manner and map out what you have in mind.
    • Action View. Work in table view and stay organized with your task due dates, and more.
    • Org Chart View. Break down larger tasks into smaller ones to help you get things done.
  • Zoom In, Zoom Out. Get a bird’s-eye view of the workflow by zooming out on all project views, or zoom in to focus on a specific area.
  • Fold/Unfold. Fold (collapse) a parent task/bullet element to hide its subtasks. Indent outline elements with ⌨️ Tab and unfold lists with ⌨️ Shift+Tab.
  • Real-time Communication. Chat and video conference with your team while collaborating in real-time on the same page. 
  • 500+ Templates. Choose from 500+ templates across 26 categories to improve your productivity and workflows. Customize existing templates or create new ones across your workspaces.
  • Multi-Select. Select and format multiple blocks or bulk assign them as tasks to other team members. You can also copy, paste, or indent selected blocks.
  • Customize Sub-Tasks. Customize the format of your sub-tasks at individual levels. Choose from headings, numbered lists, shapes, and more.
  • Recurring Tasks. Add due dates with start and end times to tasks within your project and set them to repeat daily, weekly, monthly, or even yearly.
  • Move Tasks. Move and copy selected tasks to other projects across any workspace. You’ll receive a pop-up notification on completion.
  • User Roles & Permissions. Manage collaborators and assign user roles/editing privileges (Owner, Admin, Editor, Checker, Viewer).
  • Sort Tasks. Sort sub-tasks/children elements by completed/uncompleted stats or the due date. Task sorting can be accessed from a convenient pop-up menu.
  • Search. Search within projects or globally across workspaces and subspaces. Instantly browse and jump between projects anywhere in the Taskade.
  • Keyboard Shortcuts. Navigate projects, create content blocks, reorder elements, and complete tasks using a set of handy keyboard shortcuts.
  • Team Calendar. Aggregate all tasks and projects in a shared calendar. The Taskade calendar integrates with Google (two-way), Apple, and Outlook. 
  • Reorder Tasks. Lists in Taskade aren’t set in stone. Reorder tasks and find them a new home with intuitive drag-and-drop mechanics.
  • Project History. See all the changes made by you and other collaborators. Click on the entries to navigate to the edited items within the project.
  • Version History. Taskade saves snapshots of your project so that you can restore a previous version of your project with a single click.
  • Export and Print. You can export your projects as plain text or markdown files. Attach them to emails, presentations, or for print.
  • Cloud File Upload. Share files directly from Google Drive, Dropbox, Instagram, and Box in your projects with our integrations.
  • Breakdown Larger Tasks. Organize your thoughts with Taskade’s unlimited hierarchy to break down large projects into tasks.
  • Quick Search. Use CMD / CTRL + K to jump between any projects within Taskade web and apps.

For an exhaustive list of Taskade’s features, click here.

What Are Some Pros Of Taskade?

  • Free-forever plan is loaded with features
  • Real-time collaboration within the same project 
  • Free built-in video call and chat function in each project
  • Customizable templates to give you a headstart
  • Work and chat in the same window, in the same app
  • Frequent updates based on user feedback and suggestions
  • Tabbed workflow for working with multiple Projects

What Are Some Cons Of Taskade?

  • No Gantt view (yet)

How Much Does Taskade Cost?

Taskade Free Plan

  • Unlimited Tasks & Projects
  • Unlimited Members & Guests
  • Unlimited Folders & Teams
  • Templates, Calendar, Repeat Tasks
  • Real-time Collaboration
  • Built-in Free Chat and Video Call

Taskade Unlimited Plan – Starts from $5/month

  • Everything in Free, plus:
  • Version History
  • Advanced Permission
  • Cloud Upload Integration
  • 2-Way Calendar Integration

Todoist

Todoist is a task management software that was founded by Amir Salihefendic in 2007. Todoist aims to help people stay on top of their tasks by organizing them via a simple task management system.

Task and Project Management in Todoist

  • Lightweight and simple to use
  • Breaking down tasks into subtasks
  • Breaking down projects into sub-projects
  • Assigning tasks and due dates
  • Color-coding tasks
  • Recurring tasks
  • Kanban board view

How Much Does Todoist Cost? (Click for more)

🟢 Todoist Free Plan

The Free Plan is for you if you’re a beginner when it comes to task management. It comes with a limit of 5 projects, a 5MB file upload limit, and up to 5 collaborators on your project. The Free Plan will also keep your activity history up to a week.

There are a few features missing from the Free Plan, but it should suffice if you’re using Todoist for simple tasks such as a personal to-do list.

🔵 Todoist Pro Plan

If you’re looking to use Todoist to organize heavier projects, the Pro Plan will unlock more features to help with your productivity. You will get access to templates, reports on your productivity, and an activity log to view the activities on your account.

The Todoist Pro Plan starts at $3 per month for each user.

🟣 Todoist Business Plan

If you intend to use Todoist for your Business, the Business Plan allows each user to have up to 500 projects with 300 active tasks per project. It also opens up collaboration of up to 50 people per project.

Todoist’s Business Plan starts at $5 per month for each user.

Asana

Asana dashboard | Taskade vs Asana

Launched in 2008, Asana offers advanced features that support collaborative task and project management. Its features include everything from flexible workflows through work automation to real-time reporting, making it quite a reliable project management tool.

Task and Project Management in Asana

  • List, Board, Timeline, Calendar, Progress, and Forms views 
  • Projects organized into tasks, subtasks, and milestones
  • Document sharing, automation, and approvals
  • Custom templates, project export, and integrations
  • Workload tracking, team management, and private messages

How Much Does Asana Cost?

🟢 Basic (free)

  • Unlimited tasks, projects, and storage (up to 100MB per file)
  • Activity log, up to 15 collaborators, 100+ integrations
  • List, Board, and Calendar views

🔵 Premium ($10.99/user per month billed annually)

  • Everything in the Basic plan +
  • Unlimited dashboards and guests
  • Custom fields, private projects, and admin console

🟣 Business ($24.99/user per month billed annually)

  • Everything in the Premium plan +
  • Custom rules, customization, advanced integrations
  • And more…

🟡 Enterprise (custom)

  • Everything in the Business plan +
  • Advanced security and priority support
  • Custom branding options

TickTick

TickTick is a task management tool that was founded by Appest Inc in 2013. It was then created based on GTasks with added features to help with productivity such as cross-platform synchronization.

Task and Project Management in TickTick 

  • Sharing lists and assigning tasks
  • Task duration and recurring events
  • Task and location reminders
  • Task prioritization settings
  • Calendar view and integrations

How Much Does TickTick Cost?

🟢 Free

  • Limited to 9 lists
  • 99 tasks/19 sub-tasks per list
  • 2 reminders per task
  • 1 attachment/day
  • 2 list members
  • List/task activities
  • Advanced search

🔵 Premium ($27.99/2.79 billed annually/monthly)

  • Up to 299 lists
  • 999 tasks/199 sub-tasks per list
  • 5 reminders per task
  • 99 attachment/day
  • 30 members per list
  • Calendar, Timeline, and Grid views
  • Task duration, custom smart lists
  • Premium themes and integrations

OmniPlan

omniplan taskade

OmniPlan is a dedicated project management and collaborative tool from the creators of OmniOutliner and OmniFocus.

It has advanced features that can help you manage complex projects. But this also means that it might be overkill if you’re looking for a simple task management app to track daily tasks.

Task and Project Management in OmniPlan

  • Task dependencies
  • Change tracking and reporting
  • Multi-project dashboard 
  • Customizable work calendar
  • Recurring tasks and due dates
  • Import/export and project assistant
  • Project Outline, Resource View, and Gantt charts

How Much Does OmniPlan Cost?

🟢 OmniPlan Subscription ($19.99 monthly or $199.00 yearly)

  • Collaboration features
  • Gantt/Timeline/Outline views
  • Progress/project tracking
  • Resource management

Any.do 

any.do

Any.do is a task management tool that was founded in 2011 by Omer Perchik, Yoni Lindenfeld, and Itay Kahana.

On Any.do, users can manage their tasks by creating to-do lists and breaking down larger tasks into smaller subtasks.

Task and Project Management in Any.do 

  • Recurring reminders
  • Any.do Moment view
  • Calendar, Kanban, and Agenda
  • Chat and notifications
  • List and file sharing
  • Color-coded tags
  • Integrations with Zapier and WhatsApp
  • Reminders and event notifications

How Much Does Any.do Cost?

🟢 Teams Plan ($4.99 per user per month)

  • Access to Any.do Premium features
  • Advanced list sharing
  • Activity Tab and integrations
  • User roles for shared items

Monday.com

Monday.com is a complete package for advanced task and project management. Apart from its core task list functionality, Monday offers advanced automation and integrations as well as communication, planning, and collaboration tools for all types of projects.

Monday can be used both as a project management software and a to-do list app to help you with your ongoing tasks.

Task and Project Management on Monday

  • Flexible workflows
  • Assign tasks
  • 200+ templates
  • 30+ customizable column types
  • Drag-and-drop navigation
  • Data visualization tools
  • Desktop and mobile apps
  • Automation features
  • 40+ integrations

How Much Does Monday Cost?

🟢 Free/Individual

  • Up to 2 team members
  • Unlimited boards
  • 200+ templates
  • Over 20 column styles

🔵 Basic ($8 per user/month billed annually)

  • Everything in the Individual plan +
  • Unlimited viewers
  • 5 GB for file storage
  • Priority support
  • Dashboard based on 1 board

 🟣 Standard ($10 per user/month billed annually)

  • Everything in the Basic plan +
  • Timeline, Calendar, and Gantt views
  • 250 automations/actions per month
  • 250 integrations/actions per month
  • Dashboard based on 5 boards

 🟡 Pro ($16 per user/month billed annually)

  • Everything in the Standard plan +
  • Private boards, Chart view, and time tracking
  • Formula/dependency columns
  • 25,000 automations/integrations per month
  • Dashboard based on 10 boards

🟤 Enterprise (custom)

  • Enterprise automations/integrations
  • Security and governance
  • Reporting, analytics, and permissions
  • Custom onboarding and premium support

Wrike

Wrike

Wrike is an enterprise-grade project management tool and collaborative software. The platform can handle anything from simple lists to automated workflows and AI-backed data insights.

Wrike is a solid choice for large organizations, and may be overkill if you’re looking to manage simple daily tasks.

Task and Project Management In Wrike

  • Due dates and prioritization
  • Assigning and tracking tasks
  • Drag-and-drop navigation
  • Time and progress tracking
  • Customizable workflows
  • Templates, forms, and automations
  • Gantt charts and Kanban boards
  • Analytics and integrations

How much does Wrike cost?

🟢 Free

  • Unlimited team members
  • Task/sub-task organization
  • Board and spreadsheet views
  • Cloud storage integrations
  • Limited active tasks
  • 2GB of storage space per account

🔵 Professional ($9.80/month per user)

  • Everything in the Free plan +
  • 5-200 team members
  • Dashboard sharing
  • Gantt charts
  • 1-2GB of storage per user
  • Additional integrations

🟣 Business ($24.80/month per user)

  • Everything in the Professional plan +
  • Custom fields and workflows
  • Workspace branding
  • 200 automations/actions per month
  • Project approvals and real-time reporting
  • Request forms and calendars
  • Time tracking and spreadsheets

🟡 Enterprise (custom)

  • Single Sign-On (SSO) + 2FA
  • Password policies 
  • Custom roles and permissions
  • 1000 automations/actions per month
  • 10GB storage per user

Google Keep

Google Keep is a digital note-taking tool that was launched as part of Google Suite in 2013. When it was first released, Google Keep was given good reviews due to its lean design and simplicity. This meant that it was a simple note-taking tool that was also quick.

You can use Google Keep to collaborate with other users on simple notes and even share to-do lists. The only prerequisite to this is that other users must also sign in to their Google account to use Google Keep.

Task and Project Management in Google Keep 

  • Customizable, color-coded lists
  • Labels and search functionality
  • Integration with Google Workspace
  • Sharing and task/note reminders

How Much Does Google Keep Cost?

🟢 Free

  • Basic note-taking capabilities
  • Collaborative to-do editing
  • Integration with Google services

Things 3

Things 3 is one of the best productivity and task list apps in Apple’s ecosystem. While the app doesn’t offer true collaboration features, you can share your Things account with one person and work on all your lists together. Available for iPhone, iPad, and Mac.

Task and Project Management in Things 3

  • Calendar view with events and tasks
  • Drag-and-drop interface
  • Headings for breaking down large projects
  • Search, tags, and widgets
  • Reminders and recurring tasks
  • Email to Things to create tasks
  • Synchronization within Apple’s ecosystem

How Much Does Things 3 Cost?

🟢 Mac ($49.99 one-time purchase)
🔵 iPad ($19.99 one-time purchase)
🟣 iPhone ($9.99 one-time purchase)

Wunderlist/Microsoft To-Do

microsoft to do

A spiritual successor to the legendary Wunderlist, Microsoft To-Do is a simple app with all the essential task management features. To-Do allows you to share lists with other users or integrate with Outlook and collaborate within the Microsoft 365 platform.

Task and Project Management in Wunderlist/Microsoft To-Do

  • Customizable, color-coded lists
  • Smart suggestions in My Day view
  • Breaking tasks into individual steps
  • Reminders and recurring tasks
  • Sync acrossiOS, Android, Mac, and Windows

Wunderlist/Microsoft To-Do Pricing 💸

🟢 Free

Clickup

ClickUp is a project management software that was founded by Alex Yurkowski and Zeb Evans in 2017. The project management platform is usually used by individuals and teams to organize projects and tasks.

On ClickUp, your Workspace represents your business and is further divided into Spaces that break down your business into its functions. Within these spaces, Folders containing Tasks and Lists are housed within them.

Task and Project Management in ClickUp

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  • Multiple project views
  • Drag and drop feature
  • Subtasks and assign watchers
  • Task status
  • Comments section for simple chat
  • Turning comments Into tasks

How Much Does ClickUp Cost?

ClickUp Free Forever Plan

Similar to Taskade’s Free Plan, ClickUp’s Free plan comes with unlimited tasks and members.

It also comes with email notifications and multiple board views to help you visualize your projects and tasks.

ClickUp Unlimited Plan ($5/month)

If you’re part of a small team, ClickUp’s Unlimited plan has features to help you get more work done. It includes unlimited storage and gives you access to integrations.

You will also be able to create unlimited dashboards and control permissions for guests to your projects.

ClickUp Business Plan ($12/month for each member)

The Business plan is a must for project managers looking to manage complex projects. This plan gives you access to ClickUp using Google Single Sign-On service, saving you some time. You’ll also get access to custom reporting and be able to create unlimited teams.

ClickUp Business Plus Plan ($19/month for each member)

The Business Plan is meant for users who manage multiple teams. It adds more customization when it comes to role creations and permissions, and gives your team the ability to have more automated processes as well.

However, if you wanted to pay one simple price to unlock all of the features that you’ll need to manage everything you need to, Taskade offers more attractive features at a competitive price.

Notion

Notion aspires to be many things. But it also turns out to be a solid collaboration and communication project management tool for cross-functional teams.

Even though Notion may seem overwhelming, it can turn out to be a solid task and project management tool for you.

Task and Project Management in Notion

  • Good for knowledge bases and team wikis
  • Includes List, Board, Calendar, Table, and Gallery views
  • 100+ project templates and a databased-oriented workflow
  • Real-time collaboration with team permissions
  • Task/project management, chat, and comments

How Much Does Notion Cost?

🟢 Personal (free)

  • Unlimited pages & blocks, 5 guests editors
  • Multi-platform synchronization

🔵 Personal Pro ($4 per month)

  • Everything in the Personal plan +
  • Unlimited file uploads and guests
  • Access to version history

🟡 Team ($8/month per user)

  • Everything in the Personal plan +
  • Unlimited team members, advanced permissions
  • Collaboration tools and admin toolkit

Zenkit

Zenkit is a project management platform developed by a German company, Axonic Information Systems. Launched in 2016, this collaborative software was created to provide a simple, flexible solution to task and project management that teams can use every day. 

Zenkit is an option for teams looking for a solution that will allow them to keep track of multiple projects at once. It also allows users to collaborate with their team remotely and to make updates in real-time.

Task and Project Management in Zenkit

  • Web and mobile access
  • Kanban board view
  • Real-time collaboration with file sharing, commenting, and offline mode features
  • Customization such as different views, custom backgrounds, and rich text editing
  • Activity tracking with a Gantt chart, calendar, checklists, and notifications

How Much Does Zenkit Cost?

🟢 Zenkit Free Plan

🔵 Zenkit Plus Plan ($9.00/month or $96.00/year)

🟣 Zenkit Business Plan ($25.00/month or $252.00/year)