Overwhelmed with endless to-dos, chasing deadlines, and aligning your team’s vision? Enter the game-changer: Artificial Intelligence (AI) in project management!

AI-powered tools are revolutionizing how we handle tasks, making project management a breeze. Shed the weight of monotonous chores and embrace more moments of creativity and team camaraderie.

Building remote teams is one of the best ways to drive innovation and collaboration in a modern workplace. The only problem? Many of those aspiring organizations don’t have the proper workflows, strategies, and apps to reap the benefits. But don’t worry, we did the heavy lifting for you and compared the best AI project management tools for hybrid and fully distributed teams.

Let’s dive in! πŸ‘‡

What to Consider When Choosing an AI Project Management Tool?

Even though AI is being increasingly integrated into our daily lives, AI project management tools are still not mainstream (yet). Before you get started with choosing the perfect AI tool for your project management process, you’ll first need to consider a few things.

  • Intuitive Automation: The tool should effortlessly automate repetitive tasks, ensuring both time-saving and consistent results. Automation is the heart of AI’s appeal in project management.
  • Predictive Analytics: Your chosen tool should offer insights into potential risks and project timelines by analyzing data. This predictive capability is crucial for proactive planning.
  • Seamless Integration: The AI tool must integrate smoothly with other software your team uses, streamlining workflows and reducing manual data transfers.
  • User-Friendly Interface: Despite AI’s complexity, its interface should be straightforward, allowing team members of varying tech skills to use it with ease.
  • Data Security: Ensure the tool prioritizes data security, safeguarding your project information and sensitive data.
  • Relevance to Use Case: It’s essential to evaluate if the AI capabilities of the tool align with your specific needs. Not all AI features might be relevant; choose a tool that addresses your unique challenges and enhances your specific workflows.

The 9 Best AI Project Management Tools and Software in 2023

Taskade

Ever puzzled over why project management tools seem overly complex? How many functions, tabs, and options do you really need to accomplish your goals? If streamlined, AI-powered software is what you’re after, Taskade AI is your answer.

Taskade is a straightforward but effective AI-driven tool for managing projects and tasks, suitable for individuals and teams alike. Whether it’s projects, tasks, notes, documents, reminders, or calendars, everything finds its place in Taskade. It’s the go-to solution to keep you on track with your tasks, no matter where you are.

By centralizing your tasks, documents, communications, and team, Taskade enhances project transparency and visibility. This integration means you can work and converse within the same space, cutting out the need to switch between various platforms.

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Why Taskade Works for You

Here’s why Taskade stands out as your ultimate collaboration and communication platform:

  • πŸ€– Powered by OpenAI’s GPT, our intelligent AI assistant streamlines tasks.
  • πŸ‘©β€πŸ’» Seamless video conferencing for efficient communication.
  • βœ… Comprehensive tools for task and project oversight.
  • πŸ‘οΈ Engage with screen sharing and presentation capabilities.
  • ⚑️ Versatile workflows including mind mapping, outlining, Kanban, and beyond.
  • πŸ’¬ Integrated chat and file exchange for smooth collaboration.

Taskade’s Best Features 🌟

  • AI Workflow Generators: Craft custom AI-generated templates for teams, streamlining project creation from SOPs to Flow Charts.
  • AI Writing and Task Assistant: Set personas and tones, allowing Taskade AI to adopt specialized roles like marketing experts and life coaches.
  • Autonomous AI Agents: Powered by GPT-4, these agents can autonomously research, complete tasks, and orchestrate workflows.
  • Document Summarization with AI: Easily transform your PDFs, CSVs, and Docs into projects using AI.
  • Generate Action Items with AI: Convert notes into actionable tasks effortlessly.
  • Chat with Your Docs: Upload files, extract summaries, and uncover insights on-the-go.
  • 10x Productivity with “/” Slash: Access all AI commands and keyboard shortcuts for enhanced efficiency.
  • AI Media & File Manager: Not just about storing files, but making them work for you.
  • Real-time Collaboration & Video Chat: Collaborate in real-time with integrated video chat.
  • Cross-Platform Availability: Taskade is available on Android, iOS, Mac, Windows, and browsers, ensuring seamless productivity across devices.
  • Customizable Templates: Over 1337+ AI-powered templates to jumpstart your projects and tasks.

Interested to find out more about Taskade? Check out our full list of AI-powered features.

Taskade Limitations

  • No Gantt chart view (yet)

How Much Does Taskade Cost?

You can get started with Taskade for free. Check out our pricing page for a detailed breakdown of our paid plans.

Notion

Notion user interface.

Notion is a versatile workspace app for organizing notes, tasks, wikis, and databases. With Notion, users can create customized databases to track projects, contacts, and more. The platform offers a holistic approach to project management, even if its customizability may be a bit overwhelming at first.

In terms of AI, Notion has a basic assistant that can suggest actions and surface relevant information. However, Notion’s focus is more on core productivity features rather than robust AI capabilities.

Notion Best Features

  • Good for planning, knowledge bases, and team wikis
  • Includes List, Board, Calendar, Table, and Gallery views
  • 100+ project templates and a databased-oriented workflow
  • Real-time collaboration with team permissions
  • Google Drive, Dropbox, and OneDrive integrations
  • Basic AI assistant in projects to help users.

Notion Limitations

  • Can be slow and laggy at times
  • Mobile app lacks some advanced features
  • Steep learning curve for some users
  • No custom automations/triggers
  • No integrated calendar view
  • Basic AI capabilities only

Notion Pricing

  • Free
  • Plus: $8/month per user
  • Business: $15/month per user
  • Enterprise: Custom pricing

Asana

Asana user interface.

As far as looks are concerned, you can easily mistake Asana for Monday’s (older) sibling. Asana supports remote collaboration with a competent lineup of task and project management features. That includes everything from flexible workflows through work automation to real-time reporting.

Asana also has a number of AI capabilities, such as goal-based resource management, project status checks, and self-optimizing workflows.

Asana Best Features

  • Task lists and boards to visualize work, plan projects, and enable team collaboration
  • Projects to group tasks, manage dependencies, and track progress
  • Calendars to view deadlines, schedule work, and coordinate teams
  • Workload tracking, team management, and private messages
  • AI for predictions, resource management, and workflow optimization
  • Mobile apps to access tasks remotely and collaborate on-the-go
  • Integrations to connect tools, automate, and streamline workflows

Asana Limitations

  • Can be overwhelming for new users – significant learning curve to utilize all features
  • Mobile app lacks some functionality compared to web/desktop
  • Communication tools like chat/video conferencing not natively included
  • API and integrations could be more robust for custom workflows
  • Lacks AI customization – Asana’s AI functions are pre-defined rather than adaptable.

Asana Pricing

  • Basic: Free
  • Premium: $10.99/user per month 
  • Business: $24.99/user permonth

Hive

Hive user interface.

Hive is a communication and collaboration hub for buzzing (no pun intended) distributed teams. The platform has a solid track record with marketing teams, agencies, startups, and in education. Apart from its rich choice of project management tools, Hive packs proofing and approval features for much shorter feedback loops.

Hive has recently introduced HiveMind, which is its AI feature that streamlines workflows, automates project planning, and utilizes data insights for tasks and communication.

Hive Best Features

  • HiveMind AI for streamlined workflows and automated project planning
  • Task, project, and collaboration features
  • Multiple project views including Gantt and Kanban
  • Time and progress tracking with estimates and timesheets
  • Chat, comments, proofing, and approvals
  • Automation, analytics, and project templates

Hive Limitations

  • Hive does not allow users to create complex task dependencies. This can make it difficult to manage complex projects with multiple interdependencies
  • The mobile app is not as feature-rich as the desktop app. This can make it difficult to manage projects on the go
  • Hive’s reporting and analytics features are not as robust as those of some other project management tools. This can make it difficult to generate comprehensive reports and track key metrics
  • Hive can be difficult to learn, especially for users who are new to project management tools
  • Steep pricing plan

Hive Pricing

  • Solo: Free
  • Teams: $18/user per month

Smartsheet

Smartsheet user interface.

Smartsheet is one of the older platforms in the β€œremote collaboration” flock, but it still holds up pretty well against other tools on our list. Branded as a β€œdynamic workspace,” Smartsheet improves the visibility of projects across teams and departments. It also enables automation, content management, data collection, and team communication.

Smartsheet’s AI helps users with automated chart creation, formula creation, and as a help assistant.

Smartsheet Best Features 🀝

  • AI for formula and chart creation
  • AI help assistant
  • Dashboards and activity log for project planning
  • Calendar and reminders for tracking project timelines
  • Automation, add-ons, and integrations
  • Permissions and sharing with external users
  • Flexible workflows, including Gantt charts and Grids

Smartsheet Limitations

  • AI features limited
  • Steep learning curve – Can be overwhelming for new users to learn all of the features and functions
  • No native Gantt charts – Need to use add-on for traditional Gantt view of projects
  • Email and communication tools lacking – No built-in email or chat functions
  • Resource management capabilities limited – Hard to visualize resource allocation
  • Reporting takes time to set up – Not as much ready-made reporting as other project management tools
  • Mobile app still in progress – Mobile experience not as seamless as desktop

Smartsheet Pricing

  • Pro: $7/user per month
  • Business: $25/user per month
  • Enterprise: Custom pricing

Monday. com

Monday user interface.


Project management software doesn’t have to be purely functional (read: ugly). And Monday delivers on the aesthetic aspect. Your team will appreciate a simple and colorful UI, customizable columns, and the ability to handle all kinds of projects. It’s a complete PM package for sales, marketing, and IT teams.

Recently, Monday has introduced some new AI-powered capabilities like predictive insights and automated suggestions to assist teams in small ways, though the core focus remains on ease of use, customization and data visualization.

Monday. com Best Features  🌟

  • Basic AI features mainly to suggest productivity improvements
  • Central dashboard for team management
  • Visual-first workflow with a simple user interface
  • Customizable columns and 200+ templates
  • Communication and collaboration on mobile
  • Real-time collaboration on files and documents

Monday. com Limitations

  • AI focused on basic suggestions – not advanced automation
  • No option to customize AI or train for specific workflows
  • Steep learning curve for some users – platform has a lot of features to learn
  • Can get pricey for larger teams and extensive use
  • Mobile app lacks some functionality compared to web
  • Customization is powerful but can also lead to fragmentation

Monday. com Pricing

  • Basic: $8/seat per month
  • Standard: $10/seat per month
  • Pro: $16/seat per month
  • Enterprise: Custom

Any.do

any.do

Any.do is a task management app, founded in 2011, that allows users to create to-do lists and break down tasks into subtasks. With Any.do, you can organize responsibilities into customized lists, set reminders for tasks, and mark items as complete. The interface is designed for simplicity. Any.do aims to help people accomplish personal and professional tasks more efficiently.

Additionally, Any.do does utilize some AI to provide features like predictive task suggestions based on your usage history and habits.

Any.do Best Features  🌟

  • AI for recommending productivity improvements
  • Recurring reminders
  • Any.do Moment view
  • Calendar, Kanban, and Agenda
  • Chat and notifications
  • List and file sharing
  • Integrations with Zapier and WhatsApp
  • Reminders and event notifications

Any.do Limitations

  • AI only available on premium plan
  • AI for predictions and suggestions is basic and limited in scope
  • Web/desktop versions are quite basic compared to mobile app
  • Collaboration and team features are limited
  • Can only add one due date per task
  • Analytics and reporting capabilities are minimal
  • Recurring tasks need to be manually repeated

Any.do Pricing

  • Personal: Free
  • Premium: $3/month
  • Teams: $5/user per month

ClickUp

ClickUp is a versatile project management platform, founded in 2017, that aims to be an all-in-one solution for task and workflow management. With customizable views like lists, boards, calendars, and more, it offers powerful tools to organize teamwork and increase productivity. One of ClickUp’s strengths is its intuitive interface and flexibility to support many different collaboration styles. It has quickly gained popularity for its robust features accessible even in low-cost plans.

While ClickUp focuses mainly on traditional project management capabilities, it has also recently integrated AI features like automated content generation, summarization and translation directly within its platform to assist users. However, seamless productivity and collaboration remain ClickUp’s primary focus.

ClickUp Best Features 

  • AI for content generation, writing, and summarization
  • Multiple board views
  • Breaking down tasks into subtasks
  • Assign tasks
  • Task status
  • Basic communication
  • Turning comments into tasks
  • Integrates with other apps

ClickUp Limitations

  • AI features are not free
  • Can be overwhelming with so many features
  • Steep learning curve for some users
  • Reporting capabilities take time to setup
  • Email integration could be better
  • AI features are basic compared to dedicated AI tools
  • Video conferencing not built-in

Clickup Pricing

  • Free
  • Unlimited: $7/month per member
  • Business: $12/month per user
  • Business Plus: $19/month per user
  • Enterprise: Custom pricing

Todoist

todoist

Todoist is a task management software that was developed by its parent company, Doist, in 2007. The main aim of Todoist is to help people stay on top of their tasks by organizing them via a simple task management system.

Todoist now allows users to integrate an AI Assistant to make their goals more attainable. With this integration, users can generate a list of tasks to reach a specific goal, make tasks more actionable, and receive tips on how to complete tasks.

Todoist Best Features 🌟

  • AI assistant to suggest and give tips on task and project management
  • Lightweight and simple to use
  • Breaking down projects into sub-projects
  • Assigning tasks and due dates
  • Recurring tasks
  • Kanban board view

Todoist Limitations

  • AI assistant only exists as an integration and not built-in
  • Active tasks per project are limited to 300
  • Characters per task name are capped at 500
  • Free accounts can only have 5 active projects
  • Collaborators per project are restricted to 5 for Free accounts

Todoist Pricing

  • Beginner: Free
  • Pro: $4/month
  • Business: $6/user per month

πŸš€ Parting Words

AI project management tools help to streamline tasks, boost productivity, and foster collaboration. As you select the right AI project management tool for your team, consider your unique needs and workflows to enhance efficiency and effectiveness.

At Taskade, we’re embracing the power of AI and are working on exciting new features to help you supercharge your productivity.

Get ready for intelligent note linking, autonomous task management, and smart task prioritization features that will take your productivity to the next level. And that’s not all! We have a few other surprises up our sleeves, so stay tuned for updates!


πŸš€ Ready to embrace AI project management?
Sign up for Taskade AI today!


FAQ

Will project management be replaced by AI?

Project management is unlikely to be fully replaced by AI. While AI can assist in tasks like scheduling, data analysis, and resource allocation, human project managers bring critical skills such as leadership, communication, and problem-solving that are essential for complex projects. AI can complement and enhance the role of project managers, but human oversight and decision-making will remain crucial in project management for the foreseeable future.

Can I use Taskade to manage projects?

Yes you can! You can use Taskade to manage projects of all sizes. What’s more Taskade is loaded with useful task management features even on the free plan.

What is the best project management software?

There is a lot of project management software in the market. For an extensive list, read our comparisons between the best project management software.

Is Taskade good?

Taskade is a great tool to use for personal and team projects. Check out this complete review of Taskade and get started today.

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