For your team to be as productive as it can be, whether you are working together in an office or remotely scattered across the country or world, having a team task list that everyone is working off of can make your team as productive as possible.
Physical lists and things like sticky notes are not shareable, and don’t allow for collaboration. Even spreadsheets are often cumbersome to set up and are missing simple features like the ability to tag a teammate to a task.
Even most of the basic to-do list templates you will find on the web are often inflexible and do not allow for you to customize them to the needs of your specific team or project.
With Taskade, and this team task list template as a starting point, you can build task lists that will help your team to work together more efficiently and productively.
What is a task list template and why are they helpful?
A task list template is a typical task list for how you and your team like to work through projects. It already has all the headers, categories, and basic processes in place. It’s an outline waiting for you and your team to fill it in with what needs to get done.
Having a template allows you to copy it for each new project that comes along and gives you a solid starting point without having to start from scratch each time.
This allows you to jumpstart new projects quicker. While many teams are starting from scratch with a blank spreadsheet, your team can get work right away listing, organizing, and assigning tasks that need completed.
Templates are beneficial for both existing employees and new hires. They help existing team members collaborate together more efficiently while also giving new hires a sense of direction, allowing them to jump right into your team’s workflow faster.
How to create a task list template for your team that will make them more productive
First, skip the spreadsheets. Yes, they can work and can be built into a rudimentary task list management tool, but they lack a lot of features that most task management tools like Taskade have baked right in, such as being able to tag teammates, leave comments on tasks, and move tasks from one list to another.
Choose what statuses you need for your tasks
You have chosen which tool you are going to work in. Next, you need to decide what status options you will need for your tasks. Common ones are “to do,” “working on,” and “complete.”
Some teams need more complexity than that. For example, if something comes up where a team member needs additional support for a task, you might want to use something like “stuck.”
Other times a task might be in a holding pattern waiting for another task or group of tasks to be completed. Something like “waiting,” could be a status you want to use.
There might be tasks that require management review which could be designated as “ready for review.”
Decide what details your tasks will need to include
Be careful here not to go overboard. You want to give your team members everything they need to work efficiently, while not bogging them down with too many minute details.
In addition to statuses, you will usually want to include which team member or team members are assigned the task and a due date or expected completion date. From there, you have to decide will attaching files be needed? Should you also include start dates? What about priority statuses?
Would it be easier to break your team members down into smaller teams that can then be assigned to tasks?
Create multiple task list templates for different project types
One of the great things about most project and task list management tools is their flexibility in letting you create what you need for your team.
You do not need to take a one-template-fits-all approach.
If you work in a marketing agency, for example, you might want one template for content creation tasks, one template for your podcast production, and a template for client social media calendars. Each of these are not necessarily going to need the same details for their tasks.
Now you have pre-made task list templates to deploy for your team as needed
Having these templates prepared and ready to go allows you to quickly deploy new projects with your team without having to start from scratch with each new project.
You can help your team to get even more focused by creating daily and weekly task list templates for each of them to use.