# Introducing Subspaces & Team Permissions — A new way to collaborate on Taskade

> Hey Taskaders 🐑 We started this journey to build the unified workspace for distributed teams, and today, we are thrilled to announce the launch of subspaces a...

- Source: https://www.taskade.com/blog/subspaces-permissions
- Published: 2020-02-17
- Updated: 2026-04-06
- Author: John Xie

Hey Taskaders 🐑

We started this journey to build the unified workspace for distributed teams, and today, we are thrilled to announce the launch of subspaces and team permissions, a new way to organize and manage your teams on [Taskade](https://www.taskade.com/).

> **TL;DR:** Subspaces launched in 2020 as Taskade's first organizational layer. Six years on, that idea has grown into a role-based access system, multiple project views, and 100+ integrations powering Workspace DNA — Memory, Intelligence, Execution. [Taskade Genesis](https://www.taskade.com/create) now turns any prompt into a living app backed by your workspace, [AI agents](https://www.taskade.com/agents), and [automations](https://www.taskade.com/automate).

```mermaid
flowchart LR
  A[Subspaces 2020] --> B[Workspaces + Folders]
  B --> C[Role-Based Access]
  C --> D[Workspace DNA]
  D --> E[Memory]
  D --> F[Intelligence]
  D --> G[Execution]
  style A fill:#2a1225,color:#ff8fa3,stroke:#ff2d60,stroke-width:2px
  style B fill:#11111b,color:#cdd6f4,stroke:#00d4aa
  style C fill:#11111b,color:#cdd6f4,stroke:#00d4aa
  style D fill:#2a1225,color:#ff8fa3,stroke:#ff2d60,stroke-width:2px
  style E fill:#11111b,color:#cdd6f4,stroke:#00d4aa
  style F fill:#11111b,color:#cdd6f4,stroke:#00d4aa
  style G fill:#11111b,color:#cdd6f4,stroke:#00d4aa
```

> **Then → Now:** What we shipped as three fixed levels of access is now a full system: role-based access from Owner to Viewer, applied across workspaces, folders, and individual projects. Pair that with [AI agents](https://www.taskade.com/agents) and [community-shared apps](https://www.taskade.com/apps) and the original "subspace" concept has become the backbone of Taskade Genesis.

| Capability | 2020 | Today (2026) |
|---|---|---|
| Organization unit | Subspaces | Workspaces + Folders + Subfolders |
| Permission levels | Three fixed levels | Role-based access from Owner to Viewer |
| Invite methods | Email, @username, link | Email, link, SSO, domain allowlist |
| Templates on launch | 100+ categorized | 1,000+ templates + curated community apps |
| Intelligence layer | None | AI agents, automations, Workspace DNA |

```mermaid
erDiagram
  WORKSPACE ||--o{ FOLDER : contains
  WORKSPACE ||--o{ ROLE : defines
  FOLDER ||--o{ PROJECT : holds
  PROJECT ||--o{ TASK : has
  PROJECT ||--o{ MEMBER : shared_with
  ROLE ||--o{ MEMBER : grants
```

```
  Access ladder:   2020 (3 levels)      →      2026 (Owner to Viewer)
  ──────────────────────────────────────────────────────────────────
                                                Owner
   Full configuration     ───────▶              Workspace management
   Create and edit        ───────▶              Project editing
                                                Assigned work
   Comment and chat       ───────▶              Viewer
```

> _Historical note: in 2020 we shipped three fixed levels of access. The ladder above is the modern equivalent — role-based access from Owner to Viewer._

# 👩‍💻 Subspaces

Create subspaces to organize projects and teams under one unified workspace.

![](https://www.taskade.com/static_images/blog/taskade-subspace-1024x793.png)

Instantly invite anyone to a subspace via email, @username, or an invite link. Projects and templates inside are shared automatically!

Work faster, smarter, and keep your team in sync with subspaces.

# ✍️ Team Permissions

With team permissions, you can now limit or expand access for each member at the workspace, subspace, or project level.

![](https://www.taskade.com/static_images/blog/taskade-user-permission-1024x735.png)

- 👩‍💻 Full configuration — Can fully configure and edit projects and templates, and manage projects and workspace settings.
- ✍️ Editing — Can create and edit projects and templates in the workspace. Cannot manage projects or workspace settings.
- 🤓 Comment only — Can only comment and chat in projects. Cannot create or edit projects or templates in the workspace.

## 🎒 Templates

We've added 100+ new templates. Some new categories include:

- [**🤝 Meetings**](https://www.taskade.com/templates#meetings) 
- [**📲 Remote Work**](https://www.taskade.com/templates#remote-work)
- [**🌱 Startups**](https://www.taskade.com/templates#startups)

We will continue to improve Taskade and send regular updates. If you have any suggestions or feedback, simply hit reply to this email or [contact us](https://www.taskade.com/contact). 🙂

Thanks,

Team Taskade

## Frequently Asked Questions

### What are subspaces (folders) in Taskade?

Subspaces (now called Folders) are organizational units within a workspace that let you group related projects and teams together. Each folder has its own members, permissions, and templates — providing granular access control so different teams can work independently under the same workspace.

### What team permission roles does Taskade offer?

Taskade offers a permission system: Owner to Viewer. Permissions can be set at the workspace, folder, or individual project level, giving you fine-grained control over who can view, edit, or manage your content.

### Can I invite team members to a folder in Taskade?

Yes. Invite anyone to a folder via email, @username, or a shareable invite link. All projects and templates inside the folder are automatically shared with invited members, eliminating the need to share each project individually.

### Does Taskade have workflow templates?

Yes. Taskade offers hundreds of pre-built workflow templates across categories like Meetings, Remote Work, Startups, Education, and more. Browse the template catalog when creating a new project to find a ready-made structure for your workflow, then customize it to fit your needs.