# The 12 Best Todoist Alternatives in 2026 (Free and Paid)

> Compare 12 Todoist alternatives for 2026, from TickTick and Microsoft To Do to Things 3 and Taskade, by free plan, vendor price, sharing and how to move your tasks.

- Source: https://www.taskade.com/blog/best-todoist-alternatives
- Published: 2022-05-14
- Updated: 2026-10-19
- Author: Dawid Bednarski

Most people look for a Todoist alternative for one of three reasons: the free plan stops at 5 projects, the calendar layout costs extra, or the list needs to be shared with a family or a team. We compared 12 task management apps, from simple online to-do lists to free project management software, that solve one of those problems better.

> **TL;DR:** TickTick is the closest Todoist alternative for one person, with a free calendar and Premium at $49.99 a year. Microsoft To Do is the best free one. For a family or team that shares lists, boards and a calendar, Taskade Free covers 2 people and Pro is $10 a month billed yearly for up to 10. [See Taskade plans](https://www.taskade.com/pricing).

We read each vendor's own pricing and help pages on 2026-10-19 and quote what those pages said that day, in US dollars. This edition compares published plans and limits, with no hands-on score.

**Disclosure:** we make Taskade, and it sits at #1 for one job: shared projects with several views and AI. Every app gets the same section shape and a "Watch out for" list.

## Why do people look for a Todoist alternative?

People look for a Todoist alternative when they hit the free plan limits, want a calendar view without paying, or need to share more than a list. Todoist itself is strong: it reads plain-language dates such as "every Monday" and runs on every major platform.

This table shows what the Todoist pricing page listed on 2026-10-19:

| Todoist plan | Price | Key limits |
|---|---|---|
| Beginner (free) | $0 | 5 personal projects, 5 people per project, 3 filter views, 1 week of history, limited Ramble |
| Pro | $5/mo billed yearly ($60/yr) | 300 projects, 150 filters, calendar layout, custom reminders, Task Assist |
| Business | $8/user/mo billed yearly ($96/yr) | Shared team workspace, up to 500 team projects |

Source: [todoist.com/pricing](https://www.todoist.com/pricing), read 2026-10-19.

Two Todoist strengths are hard to beat. The quick-add box turns "pay rent on the 1st of every month" into a repeating task in one line. And the same list follows you across phone, desktop, browser, watch and email. If those two jobs are all you need, the [Todoist review](https://www.taskade.com/blog/todoist-review) explains why many people stay.

The common reasons to switch:

1. **The free plan is small.** Five personal projects fill up fast for anyone who runs work and home in one app.
2. **The calendar costs extra.** The calendar layout is a Pro feature.
3. **Sharing is per project.** A family or team that shares many lists, boards and a calendar pays per seat on Business.
4. **You want a different style.** Some people want a one-time price, a board, habits or a guided daily plan.

## Which Todoist alternative fits your need? Quick picks

The best Todoist alternative depends on why you are leaving. This table gives one pick for each reason, with the price we read on the vendor page on 2026-10-19.

| Reason you are leaving | Pick | Why | Price |
|---|---|---|---|
| Want a free calendar and habits | TickTick | Calendar view and habits on Free | Free, Premium $49.99/yr |
| Want free with no paywall | Microsoft To Do | No paid plan at all | Free |
| Want to pay once on Apple | Things 3 | One-time price per device | $49.99 Mac, $9.99 iPhone |
| Share more than a list with a group | Taskade | Lists, boards, calendar and chat, one price | Free for 2, Pro $10/mo yearly for up to 10 |
| Think in boards | Trello | Free boards for 10 collaborators | Free, Standard $5/user/mo yearly |
| Want tasks inside notes | Notion | Tasks next to docs | Free, Plus $10/member/mo |
| Want one inbox for email and chat tasks | Akiflow | Pulls tasks into one place | $19/mo yearly |

## How we compared 12 Todoist alternatives

We compared every app on the same 5 points, from the vendor's own pages on 2026-10-19: the free plan limits, the first paid price, how you share a list, whether it has AI, and the platforms. Each price links to the page we read.

We left out project suites such as Asana, Monday.com, Wrike, Jira and Smartsheet. They are built for projects with stages and many owners, not for a daily to-do list. We also left out Google Keep and Evernote, which are notes apps with checkboxes.

## The 12 best Todoist alternatives at a glance

TickTick, Microsoft To Do and Things 3 are the most common swaps for one person. Taskade, Trello and Notion fit groups. This table compares all 12 on the free plan, the first paid price and free sharing.

| App | Best for | Free plan | Paid from | Free sharing |
|---|---|---|---|---|
| Taskade | Shared projects with views and AI | Unlimited projects, 2 members | $10/mo yearly for up to 10 | Yes, 2 members |
| TickTick | A free calendar and habits | 9 lists, 99 tasks per list | $49.99/yr | Yes, 2 per list |
| Microsoft To Do | Free with no paywall | Everything | None | Yes |
| Things 3 | One-time price on Apple | 15-day Mac trial | $49.99 once on Mac | No |
| Any.do | A daily planner and family plan | Personal lists | $4.99/mo yearly | Paid plans |
| Superlist | Notes and tasks together | 5 lists, 5 people | $59/yr | Yes, 5 people |
| Apple Reminders | iPhone households | Everything, built in | None | Yes, Apple devices |
| Google Tasks | Gmail and Calendar users | Everything | None | No list sharing |
| Trello | Boards for small teams | 10 collaborators per Workspace | $5/user/mo yearly | Yes |
| Notion | Tasks inside notes | 10 guests, limited blocks for 2+ members | $10/member/mo | Yes, with limits |
| OmniFocus | GTD power users on Apple | 14-day trial | $99.99/yr or $74.99 once | No |
| Akiflow | One inbox for every task | 7-day trial, card needed | $19/mo yearly | Paid team plan |

## 1. [Taskade](https://www.taskade.com): Best for shared projects with views and AI

Taskade puts a to-do list, a board, a calendar, a chat and AI agents in one shared project. Free covers 2 people with unlimited projects and tasks, so the 5-project wall is gone. Pro is $10 a month billed yearly for up to 10 people, one price for the group.

![A weekly chores list in Taskade with checkboxes grouped under Cleaning, Meals and Laundry](https://www.taskade.com/static_images/blog/taskade-to-do-list-gif-1-1.gif)

**Why people pick it**

- The same tasks show as a list, a board or a calendar, and each person can pick the view that suits them. The calendar is on Free.
- A chat sits beside each project, so a family or team talks where the task lives.
- AI drafts a task list from one sentence, and a [custom AI agent](https://www.taskade.com/learn/agents/custom-agents) can follow up on overdue tasks through an automation.

**Watch out for**

- On Free, you earn free AI credits with referrals and invites, and you can upgrade any time.
- Taskade shows more on screen than Todoist, so a one-person list can feel busy at first.

**Free plan:** unlimited projects and tasks, 2 workspace members, 1 AI agent, 3 Taskade Genesis apps and 10 automation runs per billing period ([Free plan details](https://www.taskade.com/learn/account/free-plan)). Gantt Chart, Actionsheet and Org Chart need Pro.

**Paid:** Pro $10 a month billed yearly ($120 a year) or $20 monthly, for up to 10 members. Business $25 a month billed yearly. Source: [taskade.com/pricing](https://www.taskade.com/pricing), read 2026-10-19.

**Platforms:** web, Mac, Windows, Linux, iPhone and Android ([downloads](https://www.taskade.com/downloads)).

**Moving from Todoist:** Taskade has a dedicated [Todoist import](https://www.taskade.com/learn/import/todoist) that reads Todoist's CSV export and keeps tasks, due dates and priorities. The steps are in "How to move from Todoist" below.

For a team of 5, Pro costs $120 a year against $480 for Todoist Business.

## 2. [TickTick](https://ticktick.com): Best for a free calendar and habits

TickTick is the closest swap for Todoist: plain-language dates, lists and smart filters, plus a basic calendar view and a habit tracker on the free plan. Free holds 9 lists with 99 tasks each. Premium costs $49.99 a year.

![The TickTick app with lists and a calendar](https://www.taskade.com/static_images/blog/ticktick-image-1024x483.png)

**Why people pick it**

- The calendar view is on Free, which is the Todoist Pro feature people most often miss.
- A habit tracker sits next to the task list, with 5 habits on Free.
- Natural language input on Free turns "dentist Friday 3pm" into a dated task, the same way Todoist does.

**Watch out for**

- Free shared lists hold 2 members, so it is a personal app first.
- The free plan stops at 9 lists and 2 reminders per task.

**Free plan:** 9 lists, 99 tasks per list, 2 reminders per task, 2 members per shared list, 5 habits and a basic calendar.

**Paid:** Premium $49.99 a year (under $4.17 a month). It raises the caps to 299 lists, 999 tasks per list, 5 reminders per task and 29 members per shared list. Source: [ticktick.com/about/upgrade](https://ticktick.com/about/upgrade), read 2026-10-19.

**Platforms:** web, desktop and mobile apps.

**Who should pick it:** a student or a solo worker who wants a calendar and habits without paying. If you mainly share lists, look at Microsoft To Do or Taskade instead.

TickTick Premium costs $10 less a year than Todoist Pro, so the move saves money as well as adding the calendar. Many people run TickTick as a personal planner beside a shared tool for family or work.

## 3. [Microsoft To Do](https://www.microsoft.com/en-us/microsoft-365/microsoft-to-do-list-app): Best free alternative with no paywall

Microsoft To Do is free with no paid plan at all, shares lists with other people, and runs on Windows, Mac, iPhone, Android and the web. It is the successor to Wunderlist, so its My Day list will feel familiar to former Wunderlist users.

![The Microsoft To Do app with the My Day list](https://www.taskade.com/static_images/blog/microsoft-to-do-1024x479.png)

**Why people pick it**

- Nothing is locked: every feature is free, with no project cap.
- My Day gives you a short list for today, picked from all your lists, which keeps the day focused.
- It runs on Windows, Mac, iPhone, Android and the web, so a mixed-phone household can share one list.

**Watch out for**

- Personal accounts share lists with personal accounts, and work accounts share inside their organization. A personal account cannot join a list that a work account owns.
- It has no board, no calendar view inside the app and no habit tracker.

**Free plan:** everything. You need a Microsoft account.

**Paid:** none. Source: [Microsoft To Do](https://www.microsoft.com/en-us/microsoft-365/microsoft-to-do-list-app), read 2026-10-19.

**Platforms:** Windows, Mac, iPhone, Android and the web.

**Who should pick it:** anyone leaving Todoist only because of the free plan limits, and anyone already on Outlook. The [Wunderlist history](https://www.taskade.com/blog/wunderlist-history) explains how To Do took over that app.

Microsoft To Do is the safest pick if you never want to see a paywall again. The trade-off is fewer power features: no filters like Todoist, and no plain-language repeat rules as rich as Todoist's quick add.

## 4. [Things 3](https://culturedcode.com/things/): Best one-time purchase for Mac and iPhone

Things 3 costs a one-time price per device, with no subscription: $49.99 on Mac, $9.99 on iPhone and Apple Watch, and $19.99 on iPad in the US. It is known for a calm design built around Today, Upcoming and Someday lists.

![The Things 3 app with the Today list on a Mac](https://www.taskade.com/static_images/blog/things-1024x533.jpg)

**Why people pick it**

- You pay once per device, so the cost over 3 years beats any subscription on this list.
- Projects, areas and headings give structure without the clutter of tags and filters.
- Quick Entry captures a task from anywhere on the Mac with one shortcut.

**Watch out for**

- Things 3 runs only on Apple devices, with no Android, Windows or web app.
- It does not share lists, so it is for one person.

**Free plan:** none. A 15-day trial on Mac.

**Paid:** one-time prices in the US: Mac $49.99, iPhone and Watch $9.99, iPad $19.99, Vision Pro $29.99. Source: [culturedcode.com/things](https://culturedcode.com/things/), read 2026-10-19.

**Platforms:** Mac, iPhone, iPad, Apple Watch and Apple Vision Pro.

**Who should pick it:** a solo Apple user who is tired of subscriptions and does not share lists. If you need sharing, pair it with Apple Reminders for the shared family list.

Mac plus iPhone costs $59.98 once, about the price of 1 year of Todoist Pro. After that the cost is zero, which is why many Todoist users on Apple switch.

## 5. [Any.do](https://www.any.do): Best for a daily planner and a family plan

Any.do combines tasks, a calendar and a daily planner that walks you through today's tasks each morning. The free Personal plan has no limit on tasks or subtasks. Premium costs $4.99 a month billed yearly, and Family covers 4 people for $8.33 a month billed yearly.

![The Any.do app with a task list and a calendar](https://www.taskade.com/static_images/blog/any.do_.jpg)

**Why people pick it**

- The daily planner builds a morning habit of choosing what matters today.
- Personal includes grocery lists and has no task cap, which beats Todoist Free for a single list user.
- Family puts 4 people on one bill with a shared family space, a shared grocery list and up to 4 shared projects.

**Watch out for**

- Shared lists and the family space are on paid plans.
- The "AI-powered features" on Premium are not described on the pricing page, so test them in a trial.

**Free plan (Personal):** tasks, lists, reminders, a calendar, the daily planner and sync across devices.

**Paid:** Premium $4.99 a month billed yearly or $7.99 monthly. Family $8.33 a month billed yearly for 4 members or $9.99 monthly. Teams $4.99 per member a month billed yearly or $7.99 monthly. Source: [any.do/pricing](https://www.any.do/pricing), read 2026-10-19.

**Platforms:** web, desktop and mobile apps.

**Who should pick it:** a family of 4 that wants one bill and a shared grocery list, or a person who likes a guided morning plan. Premium costs about the same as Todoist Pro.

## 6. [Superlist](https://www.superlist.com): Best for notes and tasks in one list

Superlist mixes notes and tasks on the same page, with a clean design and real-time sharing. Free holds up to 5 lists shared with up to 5 people. Basic costs $59 a year and adds Voice AI and unlimited lists.

**Why people pick it**

- A list can hold a note, a checklist and sublists at once, which suits meeting notes that turn into tasks.
- Free shares lists with up to 5 people, more than TickTick Free or Taskade Free allow.
- Super adds AI meeting notes, AI chat and email and Slack task summaries for meeting-heavy days.

**Watch out for**

- Free stops at 5 lists, about the same wall as Todoist's 5 projects.
- The page labels yearly billing "20%" off, but $59 a year against $5 monthly saves about 2%, so check the price at checkout.

**Free plan:** up to 5 private and shared lists, up to 5 people in shared lists, 500 MB of storage and 25 MB per upload.

**Paid:** Basic $5 per person monthly or $59 a year, with unlimited lists and Voice AI. Super $21 per person monthly or $249 a year, with AI meeting notes, AI chat and Make AI. Source: [superlist.com/pricing](https://www.superlist.com/pricing), read 2026-10-19.

**Platforms:** web, Mac, iPhone and Android.

**Who should pick it:** a small group of up to 5 that writes notes and tasks together and wants a free start. If you need more than 5 lists, compare Basic with Todoist Pro, which costs $1 more a year.

Superlist is the most "Todoist-like in spirit" of the newer apps: fast, keyboard-friendly and clean, with a different take on how notes and tasks mix.

## 7. [Apple Reminders](https://apps.apple.com/us/app/reminders/id1108187841): Best free alternative for iPhone households

Apple Reminders is built into every iPhone, iPad and Mac and costs nothing. You can share a list with other Apple users and assign a reminder to one person in that list. It has no Android or Windows app.

**Why people pick it**

- It is already on the phone, so a partner or a kid needs no new app or account.
- Shared lists let everyone add, delete and complete items, and you can assign a reminder after you share the list.
- Siri adds a reminder by voice, which covers the quick-capture job that brings many people to Todoist.

**Watch out for**

- Everyone needs an Apple device, so a mixed iPhone and Android home cannot share.
- Reminder notifications you set are not shared with the people on the list.

**Free plan:** everything, built in. People you invite need iOS 13 or later to view shared lists. Early Reminders need iOS 17 or later.

**Paid:** none. Source: [support.apple.com/105124](https://support.apple.com/en-us/105124), read 2026-10-19.

**Platforms:** iPhone, iPad, Mac and Apple Watch.

**Who should pick it:** a couple or a family where everyone uses an iPhone, and a solo user who wants the simplest possible list. Pair it with Things 3 for a richer personal list.

Apple Reminders replaced the need for a separate app for many iPhone users. It lacks filters, boards and a web app, which is where Todoist and Taskade pull ahead.

## 8. [Google Tasks](https://workspace.google.com/products/tasks/): Best for Gmail and Google Calendar users

Google Tasks lives in the side panel of Gmail and Google Calendar and is free with a Google account. You can turn an email into a task and see dated tasks on your calendar. It has no way to share a whole list.

**Why people pick it**

- Tasks sit next to your email and calendar, so there is no separate app to open.
- Dated tasks show on Google Calendar, which gives you a free calendar view of your list.
- It is the simplest app on this list, with nothing to learn.

**Watch out for**

- You cannot share a list. You can assign a single task in a Google Chat space, or in a Google Doc on eligible Google Workspace plans.
- Shared tasks cannot have subtasks and cannot repeat.

**Free plan:** everything, with a Google account.

**Paid:** none. Source: [support.google.com/tasks](https://support.google.com/tasks/answer/11549608), read 2026-10-19.

**Platforms:** web (in Gmail and Calendar), iPhone and Android.

**Who should pick it:** a person who runs the day from Gmail and wants a list without another app. For a shared family list, use Microsoft To Do, Apple Reminders or Taskade instead.

Google Tasks covers the basics of Todoist for free. It gives up plain-language dates, projects, filters and sharing, which are the reasons most people chose Todoist in the first place.

## 9. [Trello](https://trello.com): Best for boards and small teams

Trello turns a list into cards on a board, with columns such as To Do, Doing and Done. The free plan holds 10 collaborators per Workspace. Standard costs $5 per user a month billed yearly or $6 monthly.

![A Trello board with To Do, Doing and Done lists](https://www.taskade.com/static_images/blog-assets/tool-screenshots/trello.jpg)

**Why people pick it**

- A board shows who owns what at a glance, which a flat list cannot.
- Cards hold checklists, due dates, labels and attachments, so one card can be a small project.
- Free covers 10 collaborators, enough for a household or a small club.

**Watch out for**

- Trello is a board first. A long personal to-do list is slower to scan than in Todoist.
- Single-board guests and saved searches are on paid plans.

**Free plan:** up to 10 collaborators per Workspace, cards with assignees and due dates, mobile apps and 2-factor authentication.

**Paid:** Standard $5 per user a month billed yearly ($6 monthly). Premium $10 billed yearly ($12.50 monthly). Enterprise $17.50 per user a month billed yearly. Source: [trello.com/pricing](https://trello.com/pricing), read 2026-10-19.

**Platforms:** web, Mac, Windows, iPhone and Android.

**Who should pick it:** a team or household that thinks in stages more than in dates. Our [Trello alternatives](https://www.taskade.com/blog/trello-alternatives) guide covers board apps in more depth.

If you used Todoist's board layout and liked it, Trello does that one job with more room. Pair it with a personal list app for the tasks that are only yours.

## 10. [Notion](https://www.notion.com): Best for tasks inside notes and docs

Notion keeps a task database next to your notes, docs and wikis. Free works well for one person with unlimited blocks. Plus costs $10 per member a month, and Business, which adds Notion Agent, costs $20.

![A Notion page with a task database and notes](https://www.taskade.com/static_images/blog/notion-user-interface.webp)

**Why people pick it**

- Tasks link to the meeting notes, specs and plans around them, so context is one click away.
- A task database can show as a table, a board or a calendar, and you design the fields.
- Templates give you a ready to-do system without building one from scratch.

**Watch out for**

- You build the system yourself. Out of the box Notion is a blank page, not a to-do app.
- Free workspaces with 2 or more members get a limited number of blocks, and the full AI agent is on Business.

**Free plan:** unlimited blocks for one person, 10 guests, 7 days of page history and a Notion AI trial.

**Paid:** Plus $10 per member a month. Business $20 per member a month, with Notion Agent. The page offers up to 20% off with yearly billing. Source: [notion.com/pricing](https://www.notion.com/pricing), read 2026-10-19.

**Platforms:** web, Mac, Windows, iPhone and Android.

**Who should pick it:** a person or team whose tasks grow out of documents and who enjoys designing a system. If you want a list that works on day one, Todoist, TickTick or Taskade start faster.

Notion is the most flexible app here and the slowest to set up. Many people keep Notion for docs and use a dedicated list app for daily tasks.

## 11. [OmniFocus](https://www.omnigroup.com/omnifocus): Best for GTD power users on Apple

OmniFocus is the deepest personal task manager on this list, built for the Getting Things Done method with perspectives, reviews and defer dates. It costs $99.99 a year, or a one-time v4 license at $74.99 for Standard and $149.99 for Pro.

**Why people pick it**

- Perspectives are saved views that show exactly the tasks you want, more flexible than Todoist filters.
- A weekly Review mode walks you through every project, which is the core of the GTD method.
- Defer dates hide a task until you can act on it, so today's list stays short.

**Watch out for**

- The learning curve is steep. Most people need a week to set it up well.
- It is for one person and runs on Apple devices plus a web app, with no Android or Windows app.

**Free plan:** none. A 14-day trial.

**Paid:** subscription $99.99 a year. One-time v4 license: Standard $74.99 or Pro $149.99. A web-only subscription costs $4.99 a month or $49.99 a year. Source: [omnigroup.com/omnifocus/buy](https://www.omnigroup.com/omnifocus/buy), read 2026-10-19.

**Platforms:** Mac, iPhone, iPad, Apple Watch, Apple Vision Pro and a web app.

**Who should pick it:** a GTD practitioner who outgrew Todoist's filters and works only on Apple devices. Our [GTD guide](https://www.taskade.com/blog/gtd-beyond-todo) explains the method if you are new to it.

OmniFocus is the most expensive personal app here. For a person who reviews every project each week, the depth repays the price.

## 12. [Akiflow](https://akiflow.com): Best for one inbox for every task

Akiflow collects tasks from email, Slack and other apps into one inbox, then lets you time-block them on your calendar. Its Aki AI assistant is part of Pro, which costs $19 a month billed yearly after a 7-day trial.

**Why people pick it**

- One inbox pulls tasks from many tools, so nothing lives in five places.
- Drag a task onto the calendar to block time, and see tasks and meetings in one view.
- Keyboard shortcuts and a command bar make daily planning fast for people who type more than they tap.

**Watch out for**

- No free plan, and the trial needs a payment card.
- It costs almost 4 times Todoist Pro, so the inbox must save real time to be worth it.

**Free plan:** none. A 7-day full-access trial, card required.

**Paid:** Pro $19 a month billed yearly ($228 a year) or $34 monthly, with the Aki AI assistant and an MCP connector. An AI Meeting Assistant add-on costs $19 a month. Team pricing is a sales conversation. Source: [akiflow.com/pricing](https://akiflow.com/pricing), read 2026-10-19.

**Platforms:** Mac, Windows, web, iPhone and Android.

**Who should pick it:** a professional whose tasks arrive from email, chat and several work tools, and who plans the day on a calendar. Students and researchers can get 40% off Pro Yearly with an academic email, according to the pricing page.

Akiflow suits a person with many inputs more than a household that shares one list. For more calendar-first tools, see the [best AI planner apps](https://www.taskade.com/blog/ai-schedule-generators).

## How to move from Todoist

Todoist exports one project at a time as a CSV file, and several apps on this list read that file. The move takes about 5 minutes per project. Export first, then import into the new app, then check dates and repeats.

```mermaid
flowchart TD
    E["Todoist: open a project, choose Export as a template, then Export as CSV file"] --> F["Save one CSV file per project"]
    F --> I["Taskade: New Project, Import, choose Todoist"]
    I --> U["Upload the CSV files and choose Import"]
    U --> C["Check due dates, repeats and owners"]
    style E fill:#11111b,color:#cdd6f4,stroke:#00d4aa
    style F fill:#0d1b2a,color:#7dd3fc,stroke:#38bdf8,stroke-width:1.5px
    style I fill:#2a1225,color:#ff8fa3,stroke:#ff2d60,stroke-width:2px
    style U fill:#1a0d24,color:#ce93d8,stroke:#6a1b9a,stroke-width:1.5px
    style C fill:#0d1a0e,color:#86efac,stroke:#22c55e,stroke-width:1.5px
```

The steps into Taskade, from the [Todoist import](https://www.taskade.com/learn/import/todoist) guide:

1. In Todoist, open a project and click the three dots next to its name.
2. Choose **Export as a template**, then **Export as CSV file**, and save the file.
3. In Taskade, click the arrow next to **New Project**, choose **Import**, then **Todoist**.
4. Upload the CSV files and click **Import**.

![Choosing the Todoist option in the Import dialog and uploading the CSV file](https://www.taskade.com/static_images/learn/import/todoist-a37172bb.gif)

Taskade maps your tasks, due dates and priority levels into a new project. For another app, read that app's own import help before you start, because each one maps fields in its own way. A plain CSV file also opens in a spreadsheet, as our [to-do list in Excel](https://www.taskade.com/blog/excel-to-do-list) guide shows.

## What does each Todoist alternative cost over 3 years?

Over 3 years for one person, the cheapest paid options are the one-time apps and TickTick, and the free apps cost nothing. This table uses the prices we read on 2026-10-19 and assumes no price change.

```
3-YEAR COST FOR ONE PERSON (USD, prices read 2026-10-19)

Microsoft To Do / Apple Reminders / Google Tasks   $0
Things 3 (Mac + iPhone, one time)                  $59.98
TickTick Premium ($49.99 x 3)                      $149.97
Superlist Basic ($59 x 3)                          $177
Todoist Pro ($60 x 3)                              $180
OmniFocus subscription ($99.99 x 3)                $299.97
Taskade Pro ($120 x 3, covers up to 10 people)     $360
Akiflow Pro ($228 x 3)                             $684
```

For a group the order changes. A per-seat plan multiplies by each person, while Taskade Pro stays $120 a year for up to 10 members.

```mermaid
xychart-beta
    title "Yearly cost to share tasks with a team of 5 (USD, October 2026)"
    x-axis "App and plan" [Taskade Pro, Superlist Basic, Any.do Teams, Trello Standard, Todoist Business, Notion Plus]
    y-axis "USD per year" 0 --> 700
    bar [120, 295, 299.40, 300, 480, 600]
```

Notion Plus is shown at $10 per member a month as listed. Superlist Basic, Any.do Teams, Trello Standard and Todoist Business use their yearly prices.

## How do you choose a Todoist alternative?

Start with who shares the list and which devices they use, then decide whether you want to pay monthly or once. Those two answers point to one app in almost every case.

| Your situation | Best pick | Runner-up |
|---|---|---|
| Solo, any device, want a calendar free | TickTick | Microsoft To Do |
| Solo, Apple only, no subscription | Things 3 | Apple Reminders |
| Solo, GTD method | OmniFocus | Things 3 |
| Couple on iPhone | Apple Reminders | Taskade Free |
| Family of 4 on one bill | Any.do Family | Taskade Pro |
| Team of up to 10 sharing lists, boards and a calendar | Taskade Pro | Trello Free |
| Tasks inside docs | Notion | Taskade |
| Tasks from email and chat | Akiflow | Superlist Super |

Once you pick, a method keeps the new list useful. The [Eisenhower Matrix](https://www.taskade.com/blog/eisenhower-matrix) sorts tasks by urgency and importance, and ready-made [to-do list templates](https://www.taskade.com/blog/to-do-list-templates) give you a structure on day one.

## Limitations: when Taskade is not the right fit

Taskade is not the right pick when you work alone on Apple devices and want to pay once, when you want AI on a free plan without earning credits, or when you want the plainest possible list. In those cases another app on this list fits better.

| If you want | Pick instead | Why |
|---|---|---|
| A one-time price | Things 3 or OmniFocus | Pay once, no subscription |
| A free app with no paywall | Microsoft To Do | No paid plan exists |
| The fastest one-line task entry | Todoist itself | Its quick add is the benchmark |
| A shared list for 2 iPhones with no setup | Apple Reminders | Already on both phones |
| A deep personal GTD system | OmniFocus | Perspectives and reviews |
| A list you edit with no internet connection | Things 3 or Apple Reminders | Taskade needs a live connection |

## Why we built Taskade differently

Most to-do apps keep the list in one place and the chat, the calendar and the files in others. Taskade keeps them in one shared project, where the list, the board, the calendar, the chat and an AI agent work on the same tasks. That project can also grow into an app.

![AI agents at work inside a Taskade workspace](https://www.taskade.com/static_images/newsletter-gifs/workspace-dna-agents.gif)

Here is what that adds, in plain terms:

- **One prompt builds a live app.** Describe a chore tracker, a client portal or a team dashboard, and [Taskade Genesis](https://www.taskade.com/wiki/genesis) builds a working app with its own database. [Start from a prompt](https://www.taskade.com/create).
- **Taskade EVE builds it with you in chat.** Ask Taskade EVE to add a field, a page or a rule, and it edits the app.
- **AI agents with knowledge and tools.** [Agents](https://www.taskade.com/agents) answer from your projects and files and act on tasks, inside an app or on their own.
- **Automations with 100+ integrations.** [Automations](https://www.taskade.com/automate) run on triggers that pull events in and actions that push data out, such as a weekly reminder to the owner of a task.
- **Ready-made kits.** Clone an app from the [Taskade App Factory](https://www.taskade.com/apps), such as this [task management dashboard](https://www.taskade.com/apps/featured/neon-task-management-dashboard-711t4lvklewvz1dd), and share it with a link. Custom domains are on Pro and up.

We call that loop Workspace DNA: projects are the memory, agents are the intelligence, and automations are the execution. Free includes 3 Taskade Genesis apps and 1 agent and starts with no AI credits. Pro is $10 a month billed yearly. To compare AI features across apps, read the [best AI task managers](https://www.taskade.com/blog/best-ai-todo-list-apps), and for apps without AI, the [best to-do list apps](https://www.taskade.com/blog/best-ai-to-do-list-apps).

▲ ■ ●

## Frequently asked questions

### What is the best Todoist alternative?

TickTick is the closest Todoist alternative for one person, with plain-language dates, a free calendar view and habits, and Premium at $49.99 a year. For a family or a team that shares lists, boards and a calendar, Taskade fits better: Free covers 2 people and Pro is $10 a month billed yearly for up to 10.

### What is the best free Todoist alternative?

Microsoft To Do is the best free Todoist alternative because it has no paid plan at all, shares lists, and runs on Windows, Mac, iPhone, Android and the web. Apple Reminders is free on Apple devices, and Google Tasks is free inside Gmail and Google Calendar.

### Is TickTick better than Todoist?

TickTick is better than Todoist for a free calendar view and a habit tracker, both on its free plan, and Premium costs $49.99 a year against $60 for Todoist Pro. Todoist is better for shared projects, with 5 people per project on Free, and for integrations with other work tools.

### Is Microsoft To Do better than Todoist?

Microsoft To Do is better than Todoist if you want a free app with no paid tier and you use Outlook or Windows. Todoist is better if you want plain-language recurring dates, filters, and a wider set of integrations, which come with Todoist Pro at $5 a month billed yearly.

### What is a Todoist alternative for teams?

Taskade is a Todoist alternative for teams of up to 10: one Pro price of $10 a month billed yearly covers the group, with shared projects, boards, calendars, chat and AI agents. Trello Free fits a team that thinks in boards, with 10 collaborators per Workspace.

### What is a Todoist alternative for iPhone?

Things 3 is the best Todoist alternative for iPhone if you want to pay once: $9.99 on iPhone and $49.99 on Mac, with no subscription. Apple Reminders is free and shares lists with other Apple users. OmniFocus suits power users at $99.99 a year.

### What is a Todoist alternative with AI?

Taskade is a Todoist alternative with AI agents that draft, sort and follow up on tasks in shared projects, with Pro at $10 a month billed yearly. Akiflow includes its Aki AI assistant in Pro at $19 a month billed yearly. Superlist adds Voice AI on Basic at $59 a year.

### How do I export from Todoist?

In Todoist, open a project, click the three dots next to its name, and choose Export as a template, then Export as CSV file. Todoist exports one project per CSV file. In Taskade, choose Import, pick the Todoist option and upload the files to keep your tasks, dates and priorities.

### Is Todoist Pro worth it?

Todoist Pro is worth it if you hit the 5-project limit or want the calendar layout, custom reminders and unlimited Ramble voice sessions. It costs $5 a month billed yearly ($60 a year). If you mainly need to share lists with a family or team, compare it with a flat-price group plan first.

### How many projects does Todoist Free allow?

Todoist Free, called Beginner, allows 5 personal projects, with up to 5 people per project, 3 filter views and 1 week of activity history. Pro raises the limit to 300 personal projects and 150 filter views.

## Related reading

- [Taskade vs Todoist: a free Todoist alternative](https://www.taskade.com/compare/free-todoist-alternative)
- [Taskade vs TickTick: a free TickTick alternative](https://www.taskade.com/compare/free-ticktick-alternative)
- [Taskade vs Things: a free Things alternative](https://www.taskade.com/compare/free-things-alternative)
- [How to make an AI to-do list](https://www.taskade.com/blog/best-ai-powered-to-do-list-apps)
- [The history of the to-do list](https://www.taskade.com/blog/todo-list-history)
- [Task management basics](https://www.taskade.com/wiki/productivity/task-management)